Goldfield Water System Eval SOW.pdf

Goldfield Water System Evaluation SOW Page 1 of 5

ARCHITECT/ENGINEER (A/E) SCOPE OF SERVICES

Goldfield Ranch Water System Evaluation

USDA FOREST SERVICE

Title I Design Services

August 2024

SCHEDULE OF ITEMS – SUPPLIES OR SERVICES AND PRICE/COSTS

Base Item Description Unit

Price

1. Title I Services (NTE): Water System Evaluation (all inclusive)

Lump Sum $

Total $

GENERAL INFORMATION

In accordance with the terms and conditions of the Contract, the Architect/Engineer (A/E) shall perform the work of this task order for the USDfdesA Forest Service as described below.

Confidentiality: The information developed under this task order is the property of the U.S.

Government and shall be kept in strict confidence.

Performance Period: The work of this task order shall be provided from approximately September 2024 through February 2025.

Project Identification: The work of this task order shall consist of the services described below for the referenced project. In this document, the project shall be referred to as the: Goldfield Ranch Water System Evaluation.

A/E Suggestions for Scope Modification:

The Scope of Work described herein demonstrates the intent of the Title I Services and the expected deliverables. The A/E’s proposal shall include line-item pricing for the Scope as described. However, if the A/E has suggestions to modify the Scope herein, the FS will consider suggestions for modifications to this Scope offered to improve the efficiency and/or cost of this Scope of Work. Suggestions shall include a description of the proposed deviations to this Scope of Work, and the resulting change in cost to the relevant line item(s).

Government Furnished Material (attached):

1. 2016 Facility Master Plan, describing the site functions and improvements.

2. Water Test Results, past and recent, for the facility.

3. 2020 Sanitary Survey, including a description of the existing system.

4. Well Log and Completion Information from the original well installation.

5. Executive Summary describing the water issues.

Note: Water test results and well logs will be available after contract award, or sooner.

Goldfield Water System Evaluation SOW Page 2 of 5

Contracting Officer’s Representative:

Nicolas Estrada Stephen, Civil Engineer, nicolas.estradastephen@usda.gov .

BACKGROUND AND DESCRIPTION OF PROJECT

The Goldfield Ranch is a Forest Service administrative site and fire center located on the Tonto National Forest at 9210 N. Bush Highway, northeast of Mesa. The site includes a variety of living and working facilities. The attached information, taken from the Forest’s 2016 Facility Master Plan describes the facility and associated improvements.

Historic water test results for the well-provided water are attached. Additional water testing is in progress, and results will be provided to the A/E. A sanitary survey, including a description of the existing water system, is attached. The on-site well log and completion report are also attached.

The water system control building and all components were replaced in 2009. The water system is classified as a non-public system (based on users and service connections years ago) and is not regulated by the Arizona Department of Environmental Quality (ADEQ). However, based on the current user population, the system should likely be reclassified as a public water system (PWS). In 2015, water testing was conducted to ensure the water was safe and potable. All test results indicated normal levels of analyses. The total dissolved solids were less than 300 ppm, much lower than what they are currently (1000 to 2000 ppm). The system should likely be reclassified by ADEQ as a Non-Transient Non-Community (NTNC) system (system that has 25 or more employees for 6 months).

The attached executive summary outlines the facility operations and water issues and proposes a new treatment system consisting of a duplex alternating water softener system, reverse osmosis system, re-pressurization pump and a small building to accommodate the improvements. However, it has since been determined that the well production is likely insufficient to support a reverse osmosis system.

SCOPE OF WORK

All A/E Services required in this Task Order shall be performed by or under the direct supervision of a licensed Engineer registered in the State of Arizona, as applicable. All work of this scope shall conform with the ADEQ regulations and/or local County requirements, whichever is more stringent.

The scope of work of this Task Order consists of Title I services. All services shall be lump sum amounts. All design disciplines shall be provided by the A/E services covered under this agreement.

mailto:nicolas.estradastephen@usda.gov

Goldfield Water System Evaluation SOW Page 3 of 5

A. Base Item #1: Title I – Water System Evaluation

Meetings

At the discretion of the A/E, if deemed necessary and beneficial in preparing their proposal, key FS staff will meet with the A/E to answer questions and provide clarifications to this SOW. The FS cannot compensate the A/E for time and effort expended for proposal preparation or a pre-proposal meeting.

The following meetings are required for the project:

1. Kick Off Conference Call:

a. Upon contract award, a call will be held to discuss the project scope, schedule, contact information, and data provided by the government; and to coordinate key points of contact and the site visit.

2. Site Visit:

a. FS staff will meet with A/E members on site to review existing conditions.

3. Draft Report Review Meeting:

a. After the A/E has reviewed existing conditions and evaluated them, along with historic water test and well construction information, the A/E Project Manager, lead design engineer, and USFS personnel, will participate in a video teleconference review meeting approximately 2 weeks after the draft report submittal to allow for adequate review time by the Forest Service. The meeting will discuss USFS comments and revisions to the report. The meeting is anticipated to last no more than 2 hours.

4. Coordination Calls:

a. As needed and proposed by the A/E, the A/E Project Manager shall coordinate with the USFS for questions and at key evaluation decision points.

Water System Evaluation Work Items

1. Water Test Result Review

a. Review historic and recent water test results for trends and water supply appropriateness.

b. Provide findings within the all-encompassing draft and final report deliverable.

2. Water Well Data Review

a. Review existing well log and completion report. Evaluate potential conditions that may be affecting water quality.

b. Review well classification, water population and use, and applicable regulations to determine the appropriate well classification.

c. Review adjacent property well logs and completion reports. Evaluate the potential cost and benefit of maintaining the existing well, improving the existing well and/or treatment system, and constructing a new well and treatment system.

d. Provide findings within the all-encompassing draft and final report deliverable.

3. Conceptual Design (inc. treatment process recommendation):

a. Based on the information developed during tasks 1 and 2, evaluate the appropriateness of

Goldfield Water System Evaluation SOW Page 4 of 5 the water system improvements described in the attached executive summary.

b. Provide recommendations for up to 3 design solution alternatives (as applicable). Assess the ability of each solution to withstand disruptions, such as equipment failure or extreme heat, and to maintain service continuity. Additionally, consider future maintenance requirements and efficient water use that minimizes water waste when developing solution alternatives.

c. Provide conceptual designs for the recommendations identified in 3.b., including system descriptions, schematic drawings (11” x 17”), and rough order of magnitude cost estimates. If possible, include future annual maintenance costs.

d. Provide findings within the all-encompassing draft and final report deliverable.

Submittals

Submittals shall be made in accordance with the schedule below.

Scoping meeting memo, meeting minutes and transmittal memos

Microsoft Word and PDF 1 electronic copy

Draft report (80% completion or as otherwise proposed)

Microsoft Word, CAD, Excel and PDF

1 electronic copy

Final report* Microsoft Word, CAD, Excel and PDF

1 electronic copy

*Final report shall incorporate comments received during draft report review.

PROJECT SCHEDULE

Task Due Date Kick-off Conference Call September 2024 Site Visit October 2024

Draft Report Submittal December 2024

Draft Report Review Meeting January 2025

Final Report Submittal February 2025

FEE

The A/E’s fee proposal shall only include items allowed by the Schedule of Items from the A/E’s Indefinite Delivery Indefinite Quantity contract. The cost of all A/E travel relating to the performance of services under this task order shall be included in the A/E's fee proposal without additional reimbursement beyond this task order. All routine correspondence shall be dispatched by e-mail, and/or first-class mail; all scheduled submittals shall be delivered by e-mail. For fixed-price line items, the A/E can expect to be paid in full upon acceptance of services. For not-to-exceed line items, the A/E will only receive payment for actual expenses.

Goldfield Water System Evaluation SOW Page 5 of 5

INVOICES

All invoices shall be submitted via the Invoice Processing Platform (IPP) at www.ipp.gov.

The IPP platform will enable the A/E to “draw down” dollars from obligated funding lines.

Depending on the task order, there may be multiple funding lines from multiple funding sources or separate modifications. The A/E shall draw down from the oldest funding line first. After the A/E has entered an invoice in IPP, the Contracting Officer and Contracting Officer’s Representative will be able to review and approve the invoice within IPP.

Monthly progress payments shall be made to the A/E. In addition to submitting invoices through the IPP, please submit an attachment to the IPP invoice containing the following:

1. For fixed-price line items, an attachment to the IPP invoice shall show actual percentage of services completed for each task order schedule line item.

2. For not-to-exceed line items, an attachment to the IPP invoices shall show total labor costs and total direct costs incurred for the month. Backup receipts and documentation do not need to be submitted with the invoices but may be requested by the Contracting Officer.

http://www.ipp.gov/