CONT 030101 ENG Security Fence and Gate Installation SOW.pdf

PART I – SCHEDULE OF ITEMS

SECTION B – SERVICES AND PRICES

FSLM 030101 IMPL ENG Alpine Office Install Security Fence and Gate CONT

Apache‐Sitgreaves National Forests

Apache County

BASE BID PART A: FSLM 030101 IMPL ENG Alpine Office Install Security Fence and Gate CONT

ITEM

NO. DESCRIPTION

METHOD

OF

MEASURE

ESTIMATED

QUANTITY

UNIT

PRICE

AMOUN

T ($)

Base Items

B1 Mobilization Lump Sum 1

B2 18’ Electric Security Rolling

Gates Each 2

B3 Gate Keypad Each 1

B4-1 Vehicle Sensor Each 1

B4-2 Concrete Pad for Sensor Cubic Yards 2

B5 4ft Wide Foot Traffic Gate in

Fencing + Keypad Open Lump Sum 2

B6 Gate to Building Fence

Installation Linear Foot 48

B7 Repair of Damaged Northwest

Corner of Gov’t Yard Fence Lump Sum 1

Base Items Total

Option Items

O-B8-1 Fencing 6ft H 9 Gauge 2in

Mesh, Steel Tie Linear Feet 300

O-B8-2 Barbed Wire for Fencing Linear Feet 900

Optional Items Total

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

A. PROJECT TITLE: FSLM 030101 IMPL ENG Alpine Office Install Security Fence and

Gate CONT

B. PROJECT LOCATION: The Alpine Ranger District office is located in Alpine, AZ at the intersection of Highway 180 and 191. Alpine is located approximately 27 miles south of

Springerville and Eagar, and located within Apache County.

C. PROJECT SCOPE:

This is a request for proposals to purchase and install two electric gates as well as a security keypad and pressure sensor to open the gates to prevent public access to the employee parking and improve facility security. The project also includes the repair of the existing damage to the northwest corner of the government vehicle yard. The project also includes the option items for fencing on either end of the Alpine Ranger District. No changes to the specifications, terms, or conditions of this Request for Quotations (RFQ) shall be made without the prior approval of the

Contracting Officer in writing.

D. PERIOD OF PERFORMANCE: Contract time begins on the effective date of the Notice to

Proceed (NTP) and runs until the appropriate number of calendar day’s elapse. Estimated time to complete work is July 3, 2023 to October 1, 2023 90 days POP.

E. EXISTING DESCRIPTION:

1. There is currently a forest service gate to access the Forest Service fleet that is located behind the Alpine Ranger station. Before the gate and Forest Service Vehicle parking lot there is a parking lot reserved for Forest Service Employee use. This parking lot is accessed by a road on either side of the ranger station but has no gate so public could use it if they wished.

2. Topography: The existing topography is mostly flat, slanted slightly in the West direction towards the government fleet parking. The area around which the gates will be installed are all paved with the road being asphalt and the sidewalks concrete. The town of Alpine has an elevation of approximately 8,000’ with the town itself being a mountainous area.

3. Existing features: The parking lot for the visitors and public access to the Ranger Station is meant to be one way with the North sided driveway being for entrance and South for exist. Two roads on either corner of the parking lot that lead back to the employee parking and Forest Service vehicles. The roads first lead to an employee parking but there exists no fences or security to prevent public access from the sides or the road entrance.

Behind the employee parking is where the Forest Service fleet is stored. The Forest

Service vehicle parking has existing security including 6’ fencing surrounding the parking lot topped with three stand barbed wire and manual gates to close the parking lot.

Proposed security fencing for the employee parking will tie in and be similar to currently existing Forest Service vehicle parking. In the Northwest corner of the government vehicle yard there is damage to the fence. See pictures below for further details.

Figure 1. Existing North Employee Entrance Where Gate Will Be Added

Figure 2. Existing South Employee Exit Where Gate Will Be Added

Figure 3. Existing Forest Service Government Vehicle Yard Fencing and Security

Figure 4. Existing Forest Service Government Vehicle Yard Northwest Corner Damage

4. Demand: For facility safety and to prevent public use, purchase and install two electric 18 ft chain link galvanized wire 9 in gauge with steel tie that have a height of 6ft to create two upwards swinging gates opened through keypad electric to open the gates on the

North end and a pressure sensor to read vehicle presence and open the South side gates.

Contractor will also repair damaged fence in the Northwest corner of government vehicle yard.

Option:

292 ft of 9 gauge wire with steel tie fencing will be installed with an additional 18 in high three strand barbed wire on top with 3 inch fence posts.

F. STATEMENT OF WORK

1. The contractor shall provide all necessary expertise, labor, materials, equipment, tools, and supervision to purchase, survey, construct, and install components for the Alpine

District Office Install Security Fence and Gates. This project includes the installation of two 18’ electric opening gates to be opened by access code and pressure sensor on either side of the district office as well as two man traffic gates to be opened by a keypad pin.

Bid items include all associated install costs including such as groundwork, surveying, and electrical work. Option item is a fence around the currently open section of the office.

2. Contractor will ensure that all work is performed in and on Forest Service property so fences and gates do no encroach on private property.

3. Bid Items and Performance Specifications:

• B2. Two 18’ Rolling gates

The two gates will be created from chain link galvanized wire 9 in gauge with steel ties. The gate will have a height of 6 ft with 18 in three strand barbed wire on top. Both vehicle gates will operate by rolling away from the entrance towards the Alpine Office building and locking until commanded to close. Motor and rolling mechanism for the gate will be midway up the gate not at ground level. This item includes the work to install the electrical and mechanical components to operate the gate. Cables will need to be buried in the ground for electricity to reach from the

Alpine Offices to the keypad on the North end and the sensor on the South side so that the security gates can be opened electronically. Electrical work costs should be included in the bid item.

• B3. Employee Parking Gate Access Keypad

The keypad will be wired to connect with the North side employee parking entrance gate. The

Alpine Ranger Station employees will have the pin necessary for opening the gate. Keypad will be on the left side of the gate with a height of 4ft to allow employees to enter the pin without having to leave their vehicles.

• B4-1. Vehicle sensor

A pressure sensing plate will be placed on the South side driveway to exit the employee parking where vehicles will drive towards gate, it will sense any vehicles that drive over it and gates will automatically open. Vehicle sensor will be buried under ground with ground surface above paved in a concrete pad. Bid item includes electrical work and any other components needed to install and make operational.

• B4-2. Vehicle sensor concrete pad

Concrete/asphalt pad will have a 3in thickness and 12 ft width and 12ft length. Concrete pad will be placed five feet before the proposed gate that will serve as an exit from the parking spot.

• B5. 4ft Wide Foot Traffic Gate in Fencing + Keypad Open

The traffic gate will be four feet wide with a 6 ft height. It will be created from chain link galvanized wire 9 gauge with steel ties. It will be opened with a keypad placed at 4ft height.

• B6. Gate to Building Fence Installation

48 ft of 9 gauge wire with steel ties fencing will be installed with an additional 18’’ high three strand barbed wire evenly spaced on top. The fencing will have galvanized wire with 9 gauge and steel ties. The fencing will also have barbed tops and bottoms and round 3 inch posts. 3-inch fencing posts will be every ten feet of spacing with 4 posts needed. All posts will be buried minimum of 3’ below ground and encased in concrete. Fencing will go from sides of the district office to the gates.

• B8. Repair Existing Damaged Fence in Northwest Corner of Government Vehicle Yard

Contractors will repair the existing damaged fence which includes tangled barbed wire and the top pole of the fencing.

• O-B9. 292’ of fencing

292 ft of 9 gauge wire with steel ties fencing will be installed with an additional 18’’ high three strand barbed wire evenly spaced on top. The fencing will have galvanized wire with 9 gauge and steel ties. The fencing will also have barbed tops and bottoms and round posts. Fencing posts will be every ten feet of spacing with 28 3-inch posts needed. The fencing will tie in with existing government vehicle fencing. All posts will be buried minimum of 3’ below ground and encased in concrete.

2 Man gates will be installed on either corner of the existing building, these foot traffic gates will be magnetically locked and keypad command open or lock. Install of fences, barbed wire, Man

Gates, and Keypad opens.

4. Submittals

The contractor must submit documents and specifications for approval before the purchase of the following items:

• Purchase gate and provide specifications

• Sensor and keypad specification

• Option Item: Fence specifications

All bid items, even those not listed above, must conform with attached specifications.

5. Site Safety:

Contractor shall follow all applicable laws, regulations, etc. Warning signage will be placed throughout the duration of the project. As the project site is located near a travelled road and parking lot, contractors will be aware of the public and place proper signage and fencing to prioritize the public’s safety while working. Proper safety fencing will be placed around areas overnights. The contractor will be responsible for locating any electrical, water, and sewage pipes and ensuring work does not disturb them.

6. General Notes

a) All fencing and install work to include necessary elements such as electrical work, surveying, smaller associated parts (such as locks on man gates, parts needed for fix the northwest corner damage, etc)

b) All components of the project must meet Arizona Department of Environmental

Quality (ADEQ) requirements

c) Contractor will be responsible for all permits

G. WORK REQUIREMENTS:

1. Purchase all materials or equipment needed to construct the security, fences, gates

2. Provide labor, tools, equipment, and expertise to complete the following tasks:

I. Install of security gate and fences as well as all components to allow them to function (keypad, sensors)

II. Test and ensure the fencing and gates operate

SECTION F – DELIVERIES OR PERFORMANCE

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives notice-to-proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 90 calendar days from issuance of notice-to-proceed. The time stated for completion shall include final cleanup of the premises.

AGAR 452.236-75 MAXIMUM WORK WEEK – CONSTRUCTION SCHEDULE (NOV 1996)

Within 5 calendar days after receipt of a written request from the Contracting Officer, the Contractor must submit the following information in writing for approval:

(a) A schedule as required by FAR 52.236-15, Schedules for Construction Contracts, and

(b) The hours (including the daily starting and stopping times) and days of the week the Contractor proposed to carry out the work

The maximum workweek shall be Monday through Friday, 0700 – 1700. Any change in the work schedule shall be approved in writing by the Contracting Officer prior to commencement.

SECTION M--EVALUATION FACTORS FOR AWARD

M1.0 BASIS FOR AWARD:

BEST VALUE – LPTA (LOWEST PRICE TECHNICALLY ACCEPTABLE). Offers will be reviewed for conformance to the requirements of this RFQ. Award will be made based on the Lowest Price Technically Acceptable (LPTA) offer that meets or exceeds the acceptability standards for technical factors. Failure to provide adequate information for Technical subfactors a & b, will result in the offer not being placed in the eligibility group of technically acceptable, which will remove the offer from further consideration.

Under LPTA:

1. Evaluation factors and significant subfactors that establish the requirements of acceptability shall be set forth in the solicitation.

2. Tradeoffs are not permitted.

3. Offers are evaluated for acceptability but not ranked using non-cost/price factors.

M2.0 TECHNICAL CAPABILITY REQUIREMENTS:

Technical Capability shall be submitted in the form of a statement or document that demonstrates the contractor’s capability to perform the work to meet or exceed the requirements of this solicitation. In order to meet the Technical Capability Requirements, offers shall address the following factors:

Factor a - tools, equipment, training, and general business practices should be developed in the statement or document to satisfy an evaluation panel that you the contractor has a level of technical capability that meets or exceeds the requirements to perform this work.

Factors b - Provide specific information to gain a better understanding of the requirements to install security gates and fences, that documents and addresses your firm’s experience and capability. You may provide your own drawings, illustrations, documents, or photos to support your capability to perform the work.

Failure to provide adequate information for Technically Capability may result in the offer being removed from the competitive range.

M3.0 PRICES:

Competitive offers will establish price reasonableness. Therefore, when contracting on a firm-fixed-price basis, comparison of the proposed prices will satisfy the requirement to perform a price analysis (cost analysis need not be performed). Contracting Officer intends to award without discussions, offerors shall provide their best prices up front. Pricing will serve as a final determining factor for award under

LPTA.

(If the Contracting Officer elects to consider Past Performance as an additional evaluation factor, it shall be evaluated in accordance with FAR Subpart 15.