Attachment B-Statement of Work.pdf

Project Mt. Pinos Snow Play Toilet Rental

General Information

1.0 Scope of Work

The purpose of this contract is for the contractor to supply portable toilets at specific locations on the Mt. Pinos Ranger District of the Los Padres National Forest during the winter when snow is present on the ground. The Mt. Pinos district headquarters are in Frazier Park, CA. During snowfall events, there is a large increase in visitation that exceeds the capacity of existing facilities. These sanitation services need to be provided to the public to mitigate environmental impacts from human waste. Road conditions are subject to change on an hourly basis due to winter driving conditions.

Contractor shall furnish all labor, materials, equipment, transportation, and incidentals necessary to provide and service portable toilets for the Mt. Pinos Ranger District.

We are requesting a base year with four option years.

Base Year will cover 02/23/2023 through 4/30/2024 Year One will cover 12/1/2024 through 4/30/2025 Year Two will cover 12/1/2025 through 4/30/2026 Year Three will cover 12/1/2026 through 4/30/2027 Year Four will cover 12/1/2027 through 4/30/2028

This contract will give the option to continue with this contractor given all terms and conditions are met yearly and service is satisfactory. This will be reviewed by the Contracting Officer Representative in conjunction with the Government Technical Monitor and Contracting Officer to determine eligibility.

2.0 Background

Mt. Pinos Ranger District Snowplay area has been a Recreation Enhancement Act fee area for over 20 years. Dumpsters and toilets are provided for the recreating public due to the increase in volume of visitors to the district during the winter months. These toilet services are essential for maintaining the health of the surrounding community and mitigating the impact of human waste on wildlife and visitors to the area. California Highway Patrol has recorded 10,000 visitors to the mountain in a single weekend, which far exceeds the capacity of the local town with a population of 3,000. Managing visitors during snowplay is a collaborative effort between USFS, CHP, Kern County and local Sheriff’s Office. All paved roads in the area of the contract are maintained by Kern County Roads, including intermittent closures of snow gates on Mt. Pinos. Status of snow gates and roads through Cuddy Valley are subject to change each day and toilet services could be impacted due to road closures or chain-up restrictions. Drivers in the area are advised to carry chains and be prepared for icy roads, chain-up restrictions and CHP roadblocks allowing only locals through during extreme winter events.

Contractor Requirements

3.0 Technical Requirements / Tasks

Servicing requirements will be once per week for each toilet (22 pumps total per location) and will include pumping, stocking with toilet paper and regular routine cleaning of portable toilets. Option services may be requested by district staff around holiday weekends or during peak visitation. For accountability, contractor will document the date of service in the log located inside the portable toilet and provide a copy of services rendered including date and location to district point of contact. Any change in services due to inclement weather will be reported to district point of contact.

Access to toilets may be limited due to berms created by county snowplows even when roads are open. Contractor is required to look up local county gate closures on Kern County’s website to ensure services can be rendered at that date and time. USFS is not responsible for gate closures or snowplow efforts on Mt. Pinos and will not notify contractor when road conditions or gate status changes.

4.0 Deliverables/ locations

The contractor is required to provide weekly (22 pumps total per location) servicing of the toilets which includes pumping, stocking with toilet paper and regular routine cleaning throughout the snow season, which typically runs December - May. Service is weather dependent therefore the contract will not officially start until services are requested by district staff. The contractor is required to report any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation. The following is a list of locations as well as number of portable toilets for each location. Option Services should be expected to accommodate up to four pumps per month (for each location) within the associated POP. When services are not able to be rendered due to county gate closures, contractor will have to set up a rescheduled date and time with COR or Government Technical Monitor (GTM).

Location ADA Portable Toilets

Standard Portable Toilets

Servicing Schedule

Option Services Per Month

Chula Vista Parking Lot Lat/Long: 34.813587, -119.126573

1 5 Once per week 1

The “Y” Lat/Long: 34.841124, -119.085576

1 2 Once per week 1

Snowbunny Hill Lat/Long: 34.827924, -119.021157

1 1 Once per week 1

McGill Campground Entrance Lat/Long: 34.812973, -119.103148

As requested As requested Once per week 1

Mt. Pinos Campground Entrance Lat/Long: 34.810747, -119.11051

As requested As requested

Once per week 1