127EAS24Q0051 0002 Amendment Toilet Cleaning.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

7EAS

The purpose of this amendment is to answer vendor questions and to make corrections in the schedule. See below.

USDA-FS

CSA SOUTHWEST 2

333 BROADWAY BLVD SE

ALBUQUERQUE NM 87102-3498

1118197

127EAS24Q0051

127EAS24Q0051

1 1

05/09/2024

04/30/2024

AMENDMENT OF SOLICITATION

STANDARD FORM 30

CONTINUATION SHEET

SOLICITATION NUMBER

127EAS24Q0051

PAGE OF PAGES

2 2

SEE BELOW FOR QUESTIONS AND GOVERNMENT RESPONSES.

1. Can you please clarify if in fact this will be a weekly required service for all locations. If not, what frequency will these services be needed and how much notice are we given?

Answer: Most service visits will be dictated by the needs of each ranger district. Generally, services are needed three to four times per week on pre-determined, scheduled days. Cleaning visits usually take approximately 30 minutes per toilet to clean.

2. What time frame does cleaning company have to clean all locations, for example does it have to be done in the span of 2-3 days?

Answer: Cleaning is to be done on the days pre-determined by each ranger district between the hours of 0700-1800. If it is on an ‘on-call’ basis, work usually is expected within 48 hours of notice.

3. Are you able to provide a general scope for the ‘extra janitorial services’ that may be needed at certain times?

Answer: Sometimes we may need to have an extra cleaning days due to unexpected circumstances with higher-than-normal volume of people or events during the summer months. Some facilities may open or close earlier or later due to weather conditions.

4. Is there a mandatory walk-through?

Answer: No, but if you do request a site visit, we can accommodate.

5. I carefully review the solicitation and I can’t find the toilet cleaning frequency.

Answer: The frequency depends on each district’s needs for cleaning. For example, Pacific Ranger District has a calendar of scheduled days for each toilet to be cleaned. Usually, the toilets will need to be cleaned 3-4 times each week during June, July and August, and each facility is staggered so not all need to be cleaned on the same days.

6. Are you looking for a price per cleaning for each location of which each location could have a minimum of one clean per week and up to several times per week OR is pricing a flat rate per location with essentially as many cleans as needed?

Answer: Generally, there is a flat rate charged per number of toilets that are pre-determined. This rate per toilet stays the same for the course of the contract year.

7. For the once a week cleaning, are we going to be told what day to perform the services or will we be able to set the schedule and provide the contracting officer with our schedule?

Answer: No, generally the cleaning days will be determined by each ranger district in advance.

8. Are we able to perform these services on weekends?

Answer: Yes, the work may be performed on weekends. Use is down during the mornings and use is heaviest in the afternoons.

9. For locations that will require more than one cleaning per week, how will we be notified that another cleaning is needed?

Answer: That will be determined by each ranger district according to the cleaning needs. The district COR or Recreation Management Officer can better determine the needs.

10. After we’ve been notified, how long do we have to perform the additional cleaning?

Answer: Work must be performed within 48 hours of receiving the request.

Correction on Schedule of Items:

Loon Undeveloped Boat Launch shows only 1 toilet. It actually is 1 building but 2 toilets, not 1.

Upper Silver Creek DUA shows 1 toilet. There is 1 building but 2 toilets. Southfork Campground shows 4 toilets. It is actually 3 separate buildings and 1 toilet each, for a total of 3 toilets, not 4.