Q and A for Yuba River and Tahoe SO Janitorial.docx

Q & A for Solicitation 127EAS21Q0066 Yuba River and Tahoe SO Janitorial The following questions were collected and compiled from interested vendor emails, calls, and site visit attendees.

1. Are services currently being performed, and if not, when was the last service?

0. Both offices have janitorial coverage until the projected start dates for the new contract under this solicitation.

1. Who are the current/last contractors for each facility?

1. There are two current contractors

0. SO Building – Out of Sight Cleaning

0. Yuba River Building – Cindi Anderson

1. What is the current/last contract price?

2. The buildings are currently contracted for service separately and the scope of work has changed (days per week and length of contract and some change to specifications and supply requirements) with the current combined solicitation. These factors should be considered if using historic pricing as a guide mark for a current quote.

0. SO Building - $30,720/year

0. Yuba River Building - $13,540/year

1. What caused the current contract to end?

3. The total awarded base + options period is ending.

1. Is on-site storage available?

4. There is a storage closet in each building. There may not be room for all equipment needed by the contractor. Larger equipment may need to be brought in and removed on each service.

1. Are there any special clearances or badges needed for staff?

5. No special badging is required. See solicitation Section H for requirements regarding Security and Contractor Employee Identification.

1. Will Annual Services be allowed to be completed on weekends?

6. Annual services must be scheduled by advance agreement with the COR for each building. It may be possible to complete these services after hours or on weekends; however, there is no guarantee. It will depend on the Forest Service’s schedule and needs at the time.

1. Do we have to bid both buildings?

7. Yes, both the Nevada City and Camptonville buildings are requirements of the future contract. Offers excluding one or the other will be rejected.

1. Can we bid this and the Grass Valley offices?

8. The solicitation for the Grass Valley locations (127EAS21Q0067) is separate from this one and will be awarded under a separate contract. It is OK to submit offers for both, but you must submit a separate complete offer for each solicitation.