127A8620R0009.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7A86

HOT SPRINGS AR 71901

100 RESERVE STREET

OUACHITA NATIONAL FOREST

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7A86

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/06/2020

501-321-5301CHARLES FREMIN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

04/06/2020 1700 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127A8620R0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 120OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

HOT SPRINGS AR 71901

100 RESERVE STREET

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

OUACHITA NATIONAL FOREST

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Grounds Maintenance and Janitorial Services located at the Little Pines Recreation Area on the Poteau Ranger District, Ouachita National Forest.

This solicitation may result in one or two awards as best meets the needs of the Government on the basis of Lowest Price Technically Acceptable.

Contract is expected to have a base year plus four option years. There is no guarantee that

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

LATRICIA ROBBINS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Schedule is found on page 118

Charles Fremin at charles.fremin@usda.gov No hard copies or faxes will be accepted.

Include solicitation in subject line:

127A8620R0009, Verify you receive an email acceptance.

lrobbins Highlight lrobbins Highlight lrobbins Highlight lrobbins Highlight lrobbins Highlight lrobbins Highlight lrobbins Highlight lrobbins Highlight

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

any options will be exercised by the Government

Request to submit your proposal by email to

Charles Fremin, charles.fremin@usda.gov

No hard copies will be accepted.

Period of Performance: 04/15/2020 to 12/31/2020

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

120 2 of

PERFORMANCE WORK STATEMENT (PWS)

Janitorial Service and Solid Waste Removal with Grounds Policing Little Pines Recreation Site

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide janitorial service and solid waste removal with grounds policing at Little Pines Recreation Site, Ouachita National Forest, Scott County, Arkansas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial service and solid waste removal, with grounds policing, at facilities as defined in this Performance Work Statement. Materials and supplies include all toilet paper, paper towels, soap for soap dispensers and trash bags. Trash bags are to be a minimum of 2.0 mils in thickness used to line trash receptacles at the recreation site. Toilet paper will be of two-ply toilet paper, type to fit toilet paper dispensers in the restrooms and pit toilets located at the recreation site. The contractor shall perform to the standards in this contract.

1.2 Scope: The Contractor shall provide janitorial services and waste removal with grounds policing services, as per the specifications, drawings, exhibits, and schedules at Little Pines Recreation Site, Ouachita National Forest.

Note: Transportation of solid waste shall be in a state approved vehicle that prevents litter or garbage from scattering in transit. Solid waste must only be disposed of in a state approved site.

1.3 Period of Performance: The base period for this contract will be from date of award through December 31, 2020. Note: This solicitation contains an option clause to extend the awarded contract for up to four

(4) additional one-year periods. The one-year option periods are as follows:

Base Year: Date of award through December 31, 2020 Option Year 1: January 1, 2021 through December 31, 2021 Option Year 2: January 1, 2022 through December 31, 2022 Option Year 3: January 1, 2023 through December 31, 2023 Option Year 4: January 1, 2024 through December 31, 2024

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor will be required to submit a Quality Control Plan in writing within 30 calendar days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system prior to implementation.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: Contractor will perform janitorial work according to schedule guidelines including Holidays, as tasked by COR.

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 11:00 a.m., three-days per week, Monday-Wednesday-Friday, to include the following Federal holidays, Memorial Day, July 4th, and Memorial Day, unless directed otherwise due to facility closure by local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Typical opening/closing schedule of Little Pines Recreation Site has been during the months of March to November timeframes, but this schedule is subject to change due to funding and maintenance requirements of the recreation area.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the Little Pines Recreation Site, Lake Hinkle, Scott Country, Arkansas, located approximately 11 miles west of Waldron, Arkansas on Hwy 248.

1.4.6 Type of Contract: The government will award an Indefinite Delivery Indefinite Quantity (IDIQ) Contract to provide all management, labor, transportation, supplies, materials and equipment to perform janitorial services and solid waste removal services with grounds policing at Little Pines Recreation Site.

1.4.7 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.4.7.1 Key Control (If applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.4.7.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.4 Lock Combinations (If applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications: Contractor is responsible for ensuring that vehicle being used for solid waste removal meets Arkansas State Law requirements for transporting solid waste. Solid waste must be disposed of in a State approved sanitary landfill or incinerator.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.11 Key Personnel: The following personnel are considered key personnel by the government:

(DISTRICT PERSONNEL POINT OF CONTACT FOR CONTRACTOR), COR, Cold Springs- Poteau Ranger District. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday, to include Federal holidays, except when the government facility is closed for administrative reasons.

1.4.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.13 Appearance of Contractor Employees: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing, to include safety vests, bearing the name of the company or by wearing an appropriate badge containing the company and employee name.

Additionally, employees shall be fully attired, at all times, while performing work activities.

1.4.14 Invoicing Instructions: Invoice once per month, within 14 days after the end of the month, through IPP. In addition, submit a copy via email to Keith Roets, keith.roets@usda.gov mailto:keith.roets@usda.gov

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CAMPING EQUIPMENT. Privately owned items found on a campsite such as tents, camping trailers, vehicles, motorcycles, bicycles, boats, lawn chairs, coolers, firewood, extensions cords, toys, fishing gear, etc.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 INCINERATOR. A furnace or a container for incinerating waste material, burn to ash.

2.1.8 JANITORIAL SERVICE. A service in which one performs tasks to keep the premises and offices, or buildings, clean and make minor repairs.

2.1.9 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 GARBAGE/TRASH. Food waste, unwanted or useless material, something in a crumbled or broken condition, debris from pruning or processing plant material. Paper, plastic and rubber by-products.

2.1.11 GENERAL USE AREA. An area which is commonly used by the public within a defined set of lines or boundary.

2.1.12 GROUNDS POLICING. To make clean or put in order an area used for a particular purpose, the recreation area.

2.1.13 INVOICE PROCESSING PLATFORM (IPP). Accounting system utilized by the U.S. Department of Agriculture, U.S. Forest Service where contractors submit invoices for payment processing.

2.1.14 INTEGRATED ACQUISITION SYSTEM (IAS). Acquisition system utilized by the U.S.

Department of Agriculture, U.S. Forest Service in budget planning and implementation.

2.1.15 OCCUPIED CAMPSITE. A campsite having camping equipment placed upon it.

2.1.16 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.17 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.19 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20 QUALITY CONTROL PLAN. An organized written document prepared by the contractor specifying how he intends to achieve quality control.

2.1.21 SOLID WASTE. Refuse from places of human and animal habitation as in garbage, rubbish, and excrement.

2.1.22 SANITARY LANDFILL. A system of trash and garbage disposal in which waste is buried between layers of earth for health purposes.

2.1.23 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.24 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.25 WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: The Government will provide storage space or buildings, if requested, for the contractor to keep supplies necessary to perform tasks outlined in this PWS. All storage areas must be kept neat and orderly. Contractor must maintain Safety Data Sheets for all cleaning supplies utilized while performing this contract. Safety Data Sheets will be readily available with items being stored in Government facilities.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off lights, water faucets, or valves after using the required amount to accomplish cleaning facilities and equipment.

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all labor, supervision, transportation, equipment, toilet paper, paper towels, soap, trash bags, light bulbs and cleaning supplies required to perform work under this contract.

4.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3 Equipment: The Contractor shall furnish all equipment used to perform work under this specification, all must be in good operating and mechanical condition and shall comply with safety requirements and equipment owner manual instructions.

4.3.1 All contract employees must wear proper personal protection equipment (PPE) while performing work tasks.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide janitorial services and solid waste removal services with grounds policing at Little Pines Recreation Site.

5.2 Facilities Cleaning. Cleaning will be performed in a manner that does not damage any of the Government facilities. Cleaning solutions shall not be left on fixtures. All fixtures shall be thoroughly rinsed. Repairs necessary due to improper cleaning equipment, supplies or techniques shall be the contractor’s responsibility and expense. All sub-tasks are to be accomplished on the same day. Custodial services on the bathhouse shall be performed before noon on the scheduled day. All custodial services performed before 8:00 a.m. shall be performed with minimal noise. The contractor shall notify the Contracting Officer’s Representative of any damage or vandalism of the facilities. Under no circumstances shall trash be swept out or washed out onto the lawn. ALL FLOORS ARE TO BE SWEPT AND

DEBRIS REMOVED WITH TRASH BEFORE WATER IS APPLIED TO INTERIOR FLOORS.

5.2.1 Bathhouse Cleaning. Signs will be posted across doorways to advise visiting public when contractor is performing cleaning services. The bathhouse exterior (walls, over-hang, screens, windows, doors, sidewalks attached to the building, and lights) and interior (ceiling, walls, partitions, floors, doors and everything contained within) shall be free of dirt/grime, spider webs, wasp nests, and any foreign matter.

The roof and skylights are not included in this contract. Window screens shall be brushed clean as foreign matter appears. Windows shall be cleaned as well. Trash shall be removed, and liners/bags replaced. All trash, debris and liquid will be removed from the trash receptacles before replacing liners/bags. Toilet paper holders shall be filled dry and clean toilet paper. All walls, floors, partitions, sinks and counter tops, toilets, benches, and doors shall be scrubbed clean and sanitized during each cleaning. Excess water on sinks, mirrors, toilets, walls, partitions shall be wiped dry, leaving a clean surface free of water spots.

Excess water on floors shall be blown or mopped dry.

Light bulbs shall be replaced when needed. The first week of each month, shower stalls shall be cleaned with stain removal chemical to remove water/mineral stain on walls, fixtures and floor. Ceiling fans shall be cleaned the first week of each month. The storage hallway shall be kept clean and orderly at all times.

5.2.2 Sweet Smelling Toilet (SST). The SST located near the boat ramp shall have deodorizer applied after each cleaning. Windows shall be cleaned, outside of the riser (toilet) shall be scrubbed clean and sanitized, the inside of the riser shall be cleaned to the bottom of the riser. Interior walls, handrails, floor and door shall be scrubbed clean, all foreign matter removed, and sanitized. Toilet paper holders shall be filled with clean and dry toilet paper.

5.2.3 Fish Cleaning Station. The Fish Cleaning Station, including cutting boards shall be scrubbed clean, sanitized and double rinsed. The walls, floor, ceiling, overhang and lights shall be cleaned, sanitized and rinsed. The instructional sign shall be cleaned. Insects, spider webs and wasp nests shall be removed from the light fixture. If cutting/grinder blades are bound, they shall be freed up by using the tool kept under the cleaning station tabletop.

5.2.4 Pavilion, Campsites and Picnic Sites. Pavilion includes picnic tables, food prep tables, grills, benches, hydrant, support beams, and concrete floor. Campsites include picnic table, food prep tables, grill, fire ring, tent pad, lantern pole, concrete pad and parking area. There are a total of nine (9) campsites (no counting the host site). Picnic sites include table, pad and grill. There are sixteen (16) picnic sites, one wheelchair accessible.

Grills shall be scraped down with a flat bladed tool, no wire brush will be used, and all food and foreign particles removed. The cold ash in grills and fire rings shall be bagged and removed. Remaining firewood shall be stacked neatly alongside the fire rings. Picnic tables and food prep tables shall be cleaned removing all food particles, greasy residue and double rinsed. Parking areas and picnic pads are to be swept or raked clean and debris/trash shall be removed and placed in trash bins. Debris shall not be raked or swept into the grassy area. Nails, rope, and wire attached to trees and shelters shall be removed. Any picnic or campsite that is occupied, and cannot be cleaned at the scheduled time, shall be cleaned on the next scheduled cleaning day, unless otherwise instructed by the COR/Inspector. The hydrant shall be sanitized and rinsed. Benches, concrete pads and floor shall be cleaned with greasy spots scrubbed out and rinsed. Beams shall be kept free from spider webs, wasp nests, and dirt-dobber nests

5.2.5 Other Structures. Other Structures located within the Little Pines Recreation Site area include:

Forest Service signs, fountains, hydrants, bulletin boards, pay station, sidewalks, boat docks, fishing pier, sunning benches. All structures shall be cleaned and kept free of dirt and grime, foreign materials, dead insects, insect nests and webs. Metal FS signs shall be cleaned with bleach water solution, made up of one-cup bleach to one-gallon water. Wooden signs shall be cleaned with plain water. All signs shall be rinsed and wiped dry. Sidewalks are to be swept or blown clean. All trash on the beach/day-use area shall be removed. Fountains and hydrants shall be cleaned, sanitized and rinsed. Bulletin boards and pay station are to be cleaned. Plexiglas shall be cleaned with a mild soap (no harsh chemicals), rinsed and wiped dry.

5.3 Grounds Policing: Prior to removal of solid waste, police the grounds by walking all general use areas and picking up trash, bottles, cans, glass, and obvious litter. Police picnic and camp units and keep them free of litter including bottle caps and cigarette butts (Do not perform litter pick up in units that are occupied).

5.4 Trash Removal/Disposal. Contractor shall maintain each garbage container and pad on which it sets clean and odor free. The Contractor shall remove all trash from trash bins/containers on each scheduled cleaning day. The containers shall be cleaned inside and out with a mild soapy solution and scrubbed gently to loosen any food particles and mold build-up and rinsed. Replace containers with clean trash bags/liners. The contractor shall dispose of trash following all City, County, State, and EPA regulations and rules. The Waldron Transfer Station, located in the City of Waldron, Scott County, Arkansas can be contacted at 479-637-2614. The contractor shall be responsible for any fees incurred through this process.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 None Applicable

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Little Pines Recreation Site Map

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

5.2 Janitorial Services

All surfaces shall be clean and free of loose dirt, stains, and smears. Trash shall be emptied, and toilet paper refilled. Inside and outside of buildings shall be free of spider webs, insect nests, and debris.

Sidewalks shall be free of dirt and debris.

Zero defects

100 Percent Inspection

5.3 Grounds Policing

Grounds are free of litter, garbage, and trash.

No more than one customer complaint per report.

Random Sampling and Validated Customer Complaint received by

COR

5.4 Trash/Solid Waste Removal

All trash bins emptied with new liners installed. Area around bins are free of garbage and trash.

No more than one customer complaint per report.

Random Sampling and Validated Customer Complaint received by

COR

Services not meeting the standard will be re-performed at no additional cost upon notification.

Services that cannot be re-performed will be deducted from the invoice.

TECHNICAL EXHIBIT 2

DESIGNATED MOWING AREA

PERFORMANCE WORK STATEMENT (PWS)

Mowing, Grounds Maintenance and Trimming Services Little Pines Recreation Site

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide grounds maintenance, to include mowing, brush hogging, grounds maintenance and trimming services, at Little Pines Recreation Site, Ouachita National Forest, Scott County, Arkansas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services, to include mowing and trimming services as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Scope: The Contractor shall provide services for grounds maintenance, to include mowing and trimming services, as per the specifications, drawings, exhibits, and schedules at Little Pines Recreation Site adjacent to Lake Hinkle, Scott County, Arkansas, Ouachita National Forest.

1.3 Period of Performance: The base period for this contract will be from date of award through December 31, 2020. Note: This solicitation contains an option clause to extend the awarded contract for up to four

(4) additional one-year periods. The one-year option periods are as follows:

Base Year: Date of award through December 31, 2020 Option Year 1: January 1, 2021 through December 31, 2021

Option Year 2: January 1, 2022 through December 31, 2022 Option Year 3: January 1, 2023 through December 31, 2023 Option Year 4: January 1, 2024 through December 31, 2024

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor will be required to submit a Quality Control Plan in writing within 30 calendar days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: Contractor will not perform work activities on the three recognized Holidays that occur during the grounds maintenance schedule of work listed below:

Memorial Day Independence Day Labor Day

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Little Pines Recreation Site, located in Scott County, Arkansas, near Waldron, Arkansas.

1.4.6 Type of Contract: The government will award an Indefinite Delivery Indefinite Quantity (IDIQ).

Contractor to provide all management, labor, transportation, supplies, materials and equipment to perform Grounds Maintenance, to include mowing and trimming services, at Little Pines Recreation Site.

1.4.7.1 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control (If applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations (If applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Not Applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Keith Roets, (479) 637-3958, ext. 208, keith.roets@usda.gov Cold Springs-Poteau Ranger District. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Appearance of Contractor Employees: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing, to include safety vests, bearing the name of the company or by wearing an appropriate badge containing the company and employee name.

Additionally, employees shall be fully attired, at all times, while performing work activities.

1.6.14 Other Direct Costs: Not Applicable

mailto:keith.roets@usda.gov

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CAMPING EQUIPMENT. Privately owned items found on a campsite such as tents, camping trailers, vehicles, motorcycles, bicycles, boats, lawn chairs, coolers, firewood, extensions cords, toys, fishing gear, etc.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEBRIS. Stumps, rocks, street sweepings, grass clippings and trimmings, tree trimmings and sticks longer than 18 inches or 1 inch or greater in diameter. It shall also include dead animals and animal waste (regardless of size).

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. GARBAGE/TRASH. Animal and vegetable waste, including grease, resulting from the handling, preparation, cooking and consumption of food, paper, plastic, and rubber by products.

2.1.10. INVOICE PROCESSING PLATFORM (IPP). Accounting system utilized by the U.S. Department of Agriculture, U.S. Forest Service where contractors submit invoices for payment processing.

2.1.11. INTEGRATED ACQUISITION SYSTEM (IAS). Acquisition system utilized by the U.S.

Department of Agriculture, U.S. Forest Service in budget planning and implementation.

2.1.12. MOWING. Mowing is defined as the cutting of grass, weeds, vines, or other vegetation, to a specific height, with reel and rotary lawn mowers or gang mowers.

2.1.13. MOWING CYCLE. A mowing cycle is defined as the performance of all mowing and trimming within all the specified recreation area.

2.1.14. OCCUPIED CAMPSITE. A campsite having camping equipment placed upon it.

2.1.15. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.16. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.17. QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.18. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.19 QUALITY CONTROL PLAN. An organized written document prepared by the contractor specifying how he intends to achieve quality control.

2.1.20. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.21. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22. WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, materials, personal protection equipment, supplies, equipment, and services required to perform work under this contract.

4.2. Materials: Not Applicable

4.3. Equipment: The Contractor shall furnish all equipment needed to perform work under this specification. Equipment must be in good operating and mechanical condition and shall comply with all safety requirements and equipment owner manual instructions.

4.3.1. Mowing and trimming equipment shall be equipped and operated in accordance with the following:

4.3.1.1. Seat belts shall always be worn by operators while operating equipment.

4.3.1.2. Mowers shall be equipped with slides and wheels.

4.3.1.3. Mulching mower shall not be used.

4.3.1.4. Mowers shall not weigh more than 1,500 lbs. and not be more than 60” cutting width when used within 6 feet of campsite utilities and buildings located in the recreation area. Campsites in this area are close together, have utilities that are close together and some campsites have sloping sides. Buildings have utilities and septic laterals in the immediate lawn area.

4.3.1.5. All safety devices provided by the manufacturers of string trimmers, push and riding mowers shall function as designed.

4.3.1.6. String trimmers shall be equipped with manufacturer guards and shields.

4.3.1.7. All contract employees must wear proper personal protection equipment (PPE) while performing work tasks.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide services for grounds maintenance, to include removing debris, garbage and trash scattered on the ground in the designated mowing area prior to beginning mowing activities, brush hogging, mowing and trimming of the designated areas at Little Pines Recreation Site, totaling approximately 3.18 acres.

Schedule of Grounds Maintenance All defined mowing areas shall be maintained once every two weeks, or as requested by the COR.

All ground maintenance shall occur Monday thru Friday.

Dates of grounds maintenance will be April 15- September 30 each year.

Brush Hogging will be performed twice a year, at the discretion of the COR.

5.2. Mowing and trimming in the designated mowing area must be conducted in such a manner as to provide uniform grass height. Tasks will be performed in sequential order unless directed by COR.

5.2.1. Prior to mowing and trimming of all designated mowing areas, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mowing equipment.

5.2.2. Mowing will not begin before 7:00 a.m.

5.2.3. Grass and weeds shall be mowed to a height of not more than 3 inches or less than 1-1.5 inches within designated mowing areas.

5.2.4. All trimming of an area shall be performed in conjunction with the mowing of the designated area.

Trimming with specialized devices shall be performed in the area where conventional mowing would risk damage to either the object or a conventional mowing device, or risk the safety of the operator or anyone else in the area. Consequently, special care shall be taken not to damage area trees, shrubs, wooden posts, or any public or private property. All poisonous plants shall be cut flush with the ground and removed from trees. Additional caution will be adhered to when mowing around vehicles in the area as to avoid damaging property.

5.2.5. Mow and trim around all site amenities, signs, fences, sidewalks, etc.

5.2.6. Mow along each side of the main road approaching the recreation area, as indicated on the designated area mowing map.

5.2.7. Mow around all approach and designation signs associated with the Recreation Sites.

5.2.8. After mowing is accomplished in the recreation area, the contractor shall remove vegetation and debris from parking…