127A8620Q0016 Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7A86

HOT SPRINGS AR 71901

100 RESERVE STREET

OUACHITA NATIONAL FOREST

7A86 CODE 16. ADMINISTERED BYCODE

X

X

X

115310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7A86

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/30/2020 1700 CT

06/16/2020

LATRICIA ROBBINS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127A8620Q0016

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 84 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Email your quote to latricia.robbins@usda.gov No hard copies will be accepted.

HOT SPRINGS AR 71901

100 RESERVE STREET

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

OUACHITA NATIONAL FOREST

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Common Stand Examinations located at the Big Cedar Restoration Area located on the Oklahoma Ranger District, Ouachita National Forest.

There is the possibly that the plots in each area may be more or less.

Actual cost will be based on the unit price per plot.

The awardee will be issued a modification if more plots are determined to increase funding or if less, a deobligation of remaining funds will be

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

LATRICIA ROBBINS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

issued.

The government anticipates making an award to one offeror as a result of the solicitation.

Award will be made based on lowest priced technically acceptable and can be made on initial offers.

Period of Performance: 08/01/2020 to 04/30/2021

0001 Block 2207 Plots 133 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0002 Block 2210 Plots 260 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0003 Block 2211 Plots 175 LS

Product/Service Code: F018

Product/Service Description: NATURAL

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

84 2 of

LS = Plots

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127A8620Q0016

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0004 Block 2212 Plots 140 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0005 Block 2214 Plots 166 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0006 Block 2215 Plots 263 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0007 Block 2217 Plots 103 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0008 Block 2218 Plots 294 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0009 Block 2221 Plots 339 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0010 Block 2222 Plots 264 LS

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127A8620Q0016

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0011 Block 2223 Plots 193 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0012 Block 2228 Plots 259 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0013 Block 2230 Plots 163 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0014 Block 2231 Plots 209 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0015 Block 2257 Plots 209 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

0016 Block 2258 Plots 272 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127A8620Q0016

0017 Block 2259 Plots 156 LS

Product/Service Code: F018

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER FOREST/RANGE

IMPROVEMENTS (NON-CONSTRUCTION)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

PERFORMANCE WORK STATEMENT

Background

The purpose of this contract is to provide plot inventory and stand examination data. It involves locating and establishing plots and measuring and recording trees. The stand examination data provides information to help guide land managers’ decisions.

Scope of Contract

The scope of this contract is to furnish all labor, tools, equipment, transportation, and incidentals necessary to conduct reliable timber stand examinations. The work performed and the data collected shall be in compliance with the terms, specifications, conditions, and provisions of this solicitation and the current version of the Common Stand Exam Field Guide for Region 8. The contractor’s electronic data shall successfully transmit to the Forest Service’s FSVeg Database System using computer equipment on the Ouachita National Forest.

Project Location

See the attached maps.

Project Access

a) The project area shall be accessed by Forest Service Roads. The Forest Service assumes no obligation to perform any special maintenance in order to keep roads open. Stands are accessible by some combination of 2- or 4-wheel drive vehicle and foot travel.

b) The National Forest’s Motor Vehicle Use Map (MVUM) for the individual Ranger Districts (available upon award) provides open road information. The Contractor will be issued a Forest Service key in order to access those roads that are seasonally closed by gates. Forest Service roads that are permanently closed by earthen berms or some other obstruction will have to be accessed by foot or, if available, UTV.

c) Contractors are subject to the same rules as Forest Service personnel regarding the use of off-road vehicles and must use only utility task vehicles (UTV) or side by sides. These vehicles differ from all-terrain vehicles (ATV) in that UTV payloads run from 800 to 1,350 pounds above the operator/passenger’s weight. UTV also have roll-over protection and seat belts unlike ATV.

Scope of Work

a) Work shall consist of locating, establishing, measuring, and recording data for sample plots in accordance with the Common Stand Exam Field Guide for Region 8. The Contractor shall provide all personnel, materials, services, and facilities necessary for the stand examination project and performance of the tasks described below.

TASK 1. PLOT LOCATION

Subtask 1.1. Plot Location Procedure.

1.1.1. The Contractor shall locate plots within stands using maps and GPS coordinates provided by the Government.

1.1.2. The Contractor shall use flagging to facilitate the location of each plot center. The Contractor http://www.fs.fed.us/nrm/fsveg/index.shtml http://www.fs.fed.us/nrm/fsveg/index.shtml http://www.fs.fed.us/nrm/fsveg/index.shtml lrobbins Cross-Out shall provide flagging that is photodegradable. Flagging shall be at least twelve inches long after tying.

The color of the flagging shall be at the individual District’s discretion.

a) Actual plot location shall be offset one to two chains perpendicular from any road, stand edge, stream, pond, or permanent opening. Azimuth of the offset shall be recorded in the remarks.

Subtask 1.2. Plot Establishment Procedure.

1.2.1. The Contractor shall identify plot center with a pin flag that shall extend a minimum of twelve inches above the ground surface. The area around the flag will be cleared out about one foot in diameter (kicked out). The Contractor shall mark the compartment number, stand number, plot number, date, and initials of the examiner on the flag with a permanent marker. The color of the “pin flag” shall be at the individual District’s discretion.

The plot center is defined as that point where the pin flag enters the ground. This point or plum-line extension of this point shall be used for all distance measurements.

1.2.2. One piece of flagging shall be hung adjacent to plot center and shall be at least five feet above the ground surface and twelve inches long. The stand (setting) and plot numbers shall be written on the flagging with a permanent marker.

Subtask 1.3. Plot Acquisition Procedure Using Global Positioning System (GPS).

1.3.1. The Contractor shall set up the GPS receiver and software as referenced below:

a) The Contractor shall provide a GPS receiver that has the ability to obtain the stated accuracy standard of ±26 feet in the horizontal dimension.

b) The Contractor shall collect all GPS data using geographic coordinate system Latitude/Longitude and Geodetic Datum NAD83.

c) The Contractor shall enter the latitude and longitude of established plot centers into the plot data form.

TASK 2. DATA COLLECTION

a) Common Stand Exam (CSE): The Contractor shall measure and record data for each sample plot to complete Setting Form, Sample Design Form, Plot Data Form, and Tree Data Form in the Ouachita National Forest standardized CSE template provided in the request for quotes in accordance with the current version of the Common Stand Exam Field Guide for Region 8 and this contract. If the contract specifications differ from the Common Stand Exam Field Guide for Region 8, the contract shall take precedence.

Subtask 2.1. Setting Data.

2.1.1. The Contractor shall complete one Setting Form for each setting (stand). An X in the table below indicates required fields that are to be completed by the Contractor. All other fields shall not be collected or shall be provided and completed by the Government.

Table 2.1: Setting Data Form

Field

Number Field Name

Quick Plot

Data Source

1 Project Name X Government 2 Proclaimed Region X Government 3 Proclaimed National Forest X Government 4 District X Government 5 Location (Compartment) X Government 6 Stand Number X Government 7 Ownership X Government 8 State X Government http://www.fs.fed.us/nrm/fsveg/index.shtml

9 County X Government 10 Administrative Forest X Government 11 Administrative Region X Government 12 Date X Contractor 13 Photo ID 14 Examination Level X Government 15 Exam Purpose X Government 16 Stratum (Stand Condition Code) X Contractor 17 Existing Vegetation Reference X Government 18 Existing Vegetation Cover Type X Contractor 19 Potential Vegetation Reference 20 Potential Vegetation

21 Structure 22 Capable Growing Area 23 Fuel Model X Government 24 Elevation 25 Aspect X Contractor 26 Slope (ave of all plots) X Contractor 27 Slope Position 28 Acres 29 Examiner X Contractor 30 Precision Protocol X Government 31 Radial Growth Interval 32 Radial Growth Interval #2 33 Height Growth Interval 34 Fuel Photo Reference 35 Setting User Code (Land Class) X Government 36 Setting Remarks X Contractor 37 Setting Damage Category As needed Contractor 38 Setting Damage Agent As needed Contractor 39 Setting Damage Severity As needed Contractor

40 Species of Management Interest (e.g.

NNIS, feral hogs)1

X Contractor

41 Sketch Map and Traverse Notes 1 NNIS denotes “nonnative, invasive species.”

Subtask 2.2. Sample Design.

2.2.1. The Contractor shall use the following base Sample Design.

Table 2.2: Sample Design Form

Form Type

Selection Method

Expansion Factor Azm2

Subpop . Filter

Selection Criteria #

Subpop.

Variable

Subpop.

Min.

Subpop . Max.

TREE BAF1 10 ALL 1 DBH3 5.00 999.99

TREE BAF1 10 LT4 2 DBH3 5.00 999.0

1 BAF denotes “basal area factor.”

2 Azm denotes “azimuth.”

3 DBH denotes “diameter at breast height.”

4LT denotes “Live or dead leaning tree.”

2.2.2. BAF will be provided on the template and will be 10.

Subtask 2.3. Plot Data.

2.3.1. The Contractor shall collect the following plot data. An X in the table below indicates a required field. All other fields shall not be collected.

Table 2.3: Plot Data Form

Field Name

Quick Plot Data Source

1 Plot Number X Contractor

2.1 Plot Latitude X Contractor

2.2 Plot Longitude X Contractor

3 Plot Capable Growing Area 4 Plot Aspect X Contractor 5 Plot Slope X Contractor 6 Slope Position 7 Slope Horizontal Shape 8 Slope Vertical Shape 9 Plot Elevation 10 Plot Existing Vegetation X Contractor 11 Plot Potential Vegetation 12 Fuel Model 13 Residual Descriptive Code 14 Distance To Seed Wall

15 Plot User Code (Stand Condition Code) X Contractor

16 Plot History 17 Plot History Date 18 Plot Remarks X Contractor

Subtask 2.4. Tree Data.

2.4.1. The Contractor shall collect and record the following Tree Data. An X in the table below indicates a required field. All other fields shall not be collected.

Table 2.4: Tree Data Form

Field Name

Quick Plot Data Source

1 Plot Number X Contractor 2 Tag ID X Contractor 3 Tree Status X Contractor 4 Tree Class 5 Site-index Trees X Contractor 6 Tree Species X Contractor 7 Tree Count X Contractor 8 DBH X Contractor 9 Height All trees Contractor 10 Radial Growth 11 Tree Age SI1 trees Contractor 12 Wildlife Use X Contractor 13 Tree Damage Category X Contractor 14 Tree Damage Agent X Contractor 15 Tree Damage Part X Contractor 16 Tree Damage Severity X Contractor 17 Tree Remarks X Contractor

1 SI denotes “site-index tree.”

a) Begin recording tree data on the Tree form at azimuth 360° (North), progressing in a clockwise direction around plot center. Band the first tree with flagging at DBH (Diameter at 4.5 feet from ground). Trees shall be recorded in the following order:

b) Record all live and dead trees 5 inches DBH using a BAF 10.

1. When encountering “borderline” trees (e.g. those trees are not quite in or out), measure the tree’s DBH and its distance from plot center. Compare this horizontal distance to the limiting distance tables for BAF 10. If the measured horizontal distance from plot center is less than or equal to the limiting distance from the respective tables in Appendix J of the Common Stand Exam Field Guide for Region 8, then the tree in question is “in” and is tallied as a sample tree. However, if the measured horizontal distance from plot center is greater than the limiting distance, then the tree in question is “out” and is not tallied.

c) Site Index trees will be flagged with flagging. The contractor shall scribe the age, DBH, and height information for the site tree onto the flagging with a permanent marker.

1. Record DBH to the tenth of an inch (1/10) for all SI trees.

2. The number of site index trees sampled per stand is at the discretion of each district. There may be one SI tree measured and recorded from a representative plot per stand (unless the stand is mixed in which case 2 site index trees will be measured and recorded – see 3. below) or one SI tree on the first plot and then every third plot thereafter.

3. A site tree will: (a) be of the predominate species of the main canopy; (b) estimated to be of the predominate age class present in the stand based on species, diameter, height, and condition variables;

and (c) free of visible bole defect or indicators of internal defect at the point of increment coring. If the stand is to be classed as a mixed stand, at least one site index tree of the dominate pine species and one site index tree of the dominate hardwood species will be collected.

d) DBH - Record the diameter at 4.5 feet above ground level in 2” classes as follows:

Plot Min. DBH Max DBH Data Entry Value Variable 5.0 6.9 6

7.0 8.9 8

9.0 10.9 10

11.0 12.9 12

13.0 14.9 14

15.0 16.9 16

17.0 18.9 18

19.0 20.9 20

21.0 22.9 22

23.0 24.9 24

25.0 26.9 26

27.0 28.9 28

29.0 30.9 30

31.0 32.9 32

33.0 34.9 34

35.0 36.9 36

37.0 38.9 38

39.0 40.9 40

e) Height. Total height in feet from the ground to the tip of the terminal leader will be required for all trees recorded. Heights on dead trees (snags) with broken tops can be estimated.

2.4.2. Variable-Radius Live and Dead Tree Plot:

a) Record all live and dead trees 5 inches DBH using a BAF 10 for the stand.

b) Heights on dead trees (snags) with broken tops can be estimated.

TASK 3. DATA ENTRY

Subtask 3.1. Data Format.

3.1.1. The Common Stand Exam data is required in electronic format that duplicates the ExamsPC program. The electronic data shall successfully run through Region 8’s Pre-edit program, and load into the FSVeg database without fatal errors. The electronic data shall successfully transmit to the Forest Service computer equipment.

TASK 4. MEETINGS.

Subtask 4.1. Prework Conference.

4.1.1. A Prework Conference shall be scheduled between the Government and the Contractor before work proceeds. The Prework Conference location and time shall be negotiated after award of the contract.

TASK 5. DELIVERABLE SPECIFICATIONS

a) One stand will be completed and submitted to the COR for immediate inspection. Once passed, the

Contractor shall submit completed work by compartment. Submissions will only be accepted Monday thru Friday from 8-4:30.

b) The Contractor will submit their quality control inspection for with each compartment submission (Task 7 below).

c) The Government shall complete its inspection within 15 business days of receipt of each submission.

(If this is shortened, the contract needs to state that weather may cause the Government inspections to be delayed)

d) The unit of measure shall be the plot as described in the Common Stand Exam Field Guide for Region

8. Each payment item shall consist of individual compartments.

e) The Contractor shall submit, with each payment item, the following: Electronic field data in ExamsPC (.cse) file format (as furnished by the Government - Task 6 (d) below) and any original corresponding inspection data forms.

f) All electronic data files shall be submitted by e-mail or USB storage device.

g) The Contractor shall ensure that completed data is unique to each pay item.

TASK 6. MATERIALS

Government-Furnished Materials and Services

The Government shall provide the Contractor the following listed materials, supplies, property, or services, for use in the performance of this contract, hereinafter referred to as Government-Furnished Property. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause (Reference Clause 52.245-4).

a) Project area map(s) depicting stand boundaries, streams, roads, contours, and plot locations will be provided in the request for quotes.

b) Stand/Plot List showing the following information will be provided in the request for quotes:

1. Stand Number

2. Plot numbers

3. Map(s) and Plot GPS Coordinates

4. Number of Plots per Stand

c) Data entry software Exams PC or exams PDR. This software is downloadable from the following website:

http://fsweb.nrm.fs.fed.us/support/docs.php?appname=FSVeg

d) The .cse file for the exam’s software.

e) Forest Service keys will be issued as needed for access to plots that are behind locked gates.

TASK 7. CONTRACTOR QUALITY CONTROL

The Contractor shall provide quality control for all operations. The Contractor is expected to conduct their own prompt inspections to ensure that all requirements are being met. Government inspections are for payment determination only and are not intended to be used as a quality control by the Contractor. Any delay in Government inspections will not cause the Government to be responsible for the Contractor’s work quality.

TASK 8. GOVERNMENT INSPECTION PROCEDURES

An inspection block, as established by the Government, will contain a minimum of one compartment.

The final inspection block may be smaller by necessity. The Contractor may deviate from these numbers at the COR’s approval. No partial stands will be accepted. The Contractor shall submit stands in designated blocks with respective data sheets, maps, and electronic data.

a) Compliance Inspection — The COR will, by formal review, determine if the specified progress and methods of work are being carried out. Failure to comply with specified work standards may be cause for termination of the Contractor’s right to proceed.

b) Inspection of Work — The Government will inspect the stand examinations to determine compliance with contract specifications and to provide a basis for payment. Completed work, consisting of any required paper forms, maps, and electronic data, will be turned in for inspection in blocks. Field inspections will be made from the electronic data submitted.

Inspection will only be made on completed plots. The COR will use the Plot Inspection Form (Appendix A) which includes the tolerance and grading value. Tolerances are taken from the Common Stand Exam Field Guide for Region 8., Appendix L.

Within each block, at least 10% of the plots will be selected for inspection to determine if the prescribed work standards have been met. This will constitute the minimum sample plot inspection for determining satisfactory performance. Pass-fail inspection for compliance to other work standards and procedures shall be performed on all blocks.

The Government will make the initial inspection of each block of completed stands without cost to the Contractor. Any re-inspection required due to the Contractor reworking a block will be at the Contractor’s expense. Re-inspection charges may include but are not limited to: inspector’s wages for travel time to and from the work site; inspector’s wages to re-inspect; per diem costs (meals, lodging, field costs); COR wages; vehicle use rate and mileage.

All data submitted for inspection or payment that have omissions or exceed the tolerances allowed for the required fields will be returned to the Contractor for completion or rework. All hand-written forms shall be turned in with their respective stands in an inspection block. All entries must be legible. Any missing, non-legible, or non-applicable entries shall be counted as discrepancies.

The Contractor’s electronic data shall load successfully into FSVeg and run through the edit program without fatal errors or it shall be returned for rework.

http://fsweb.nrm.fs.fed.us/support/docs.php?appname=FSVeg

The Inspector will locate plots using the examiners latitude and longitude coordinates and flagging of the plot during field inspection. These coordinates will be used to evaluate the field inspected plot using the tolerances specified in the current Common Stand Exam Field Guide for R8.

The Government is not responsible for GPS down time due to Contractor negligence or satellite disturbances. No Suspend Work Order will be issued, contract time will run during these periods.

c) Determination of Acceptable Work — An inspection, as stated above, will be performed by the Government for evaluation of contract specification compliance. The following will be used for determination of acceptable or unacceptable work.

1. Pass-Fail check of specified standards and procedures for each inspection block. Site examinations deficient in the following specifications are unacceptable on a “pass-fail” basis and will be returned to the Contractor with the entire block for rework. The determination of noncompliance with these items may be made during the office edit or during the field inspection.

i. All completed forms and electronic data not submitted to the Forest Service in a timely manner after Contractor completion.

ii. Electronic data that cannot be read by Government computers.

iii. Any plot center located outside of tolerance, or less one chain of stand boundaries.

iv. Stands having less than the prescribed number of sample plots examined.

v. Any sample plot center which cannot be located because of improper plot center labeling or because of improper GPS reference, or for any other reason attributable to noncompliance with specifications.

vi. Any data with inaccurate stand location and stand number data.

vii. Any plot with a discrepancy between live and dead tree classifications.

viii. Any inspection block with an overall inspection percentage < 90%

2. Discrepancy Trend — If an individual or crew repeatedly installs plots in the wrong location or makes inaccurate measurements or observations (e.g., missed heights, diameters, species, etc.), at any time, the COR or inspector may notify the Contractor and require the Contractor to rework and/or replace the individual or crew.

d) Rework of Unacceptable Work — The Government reserves the right to require unacceptable blocks, as determined under Section C, Determination of Acceptable Work, to be reworked.

Upon written notification by the COR or inspector that a block is unacceptable, the Contractor may be required to complete and submit a rework before beginning another block of work.

1. Correction of Errors

i. Pass-fail failures require correction of errors throughout the block.

ii. All plots in the inspection block will be returned to the Contractor when the block is determined to be unacceptable. The Contractor is required to rework all the plots in the inspection block. The Contractor shall pay the actual costs incurred by the Government for any re-inspection.

iii. At the Government’s option, on those inspection blocks reworked by the Contractor, a different colored ribbon shall be tied at each plot center. The COR or inspector shall specify the color of the ribbon. Each time a block is reworked, a different colored ribbon shall be used.

iv. The Government is not required to provide more than two (2) re-inspections on any single inspection block. Results of last re-inspection will supersede any prior inspection results for determining acceptability and payment. Failure to pass inspection may result in contract default.

TASK 9. DEMONSTRATION OF INSPECTION PROCEDURES

The Government shall provide one free inspection to demonstrate inspection procedures. This inspection shall be performed on the first stand the Contractor works.

TASK 10. RE-INSPECTION UPON CONTRACTOR REQUEST

a) If the Contracting Officer’s Representatives original inspection results are unacceptable to the

Contractor, the Contractor has the option to request, in writing, a re-inspection. Requests for re- inspection shall be made within 5 calendar days of receipt of initial inspection results. A complete re- inspection of the original inspected plot(s) will be made. The Contactor may accompany the COR during the re-inspection.

b) If re-inspection does not result in additional payment for the Contractor, the Contractor must pay for the re-inspection. Re-inspection for resubmitted units will be done in accordance with the original inspection procedures.

c) Results of this re-inspection will supersede the original inspection for determining acceptability and payment.

TASK 11. METHOD OF MEASUREMENT AND PAYMENT

a) Government inspection for payment will be initiated when the Contractor submits all data and forms for a payment item.

b) For stand examination, inspection blocks must have an overall inspection percentage of 90%.

The basis for determining if a plot acceptability will be based on its conformity with the plot inspection form (See Appendix A).

TASK 12. DEDUCTIONS

a) Replacement cost for any lost, damaged, or unused Government property that is not returned shall be deducted from the Contractor's final payment as examples listed below.

b) Unreturned government-furnished keys will result in the delay of final payment.

APPENDIX A

PLOT INSPECTION FORM

CSE Plot Inspection Form

Field Name Tolerance Value (R8 Field Manual) Proclaimed Region Errors are not acceptable Proclaimed Forest Errors are not acceptable District Errors are not acceptable Location

(Compartment) Errors are not acceptable

Stand Number Errors are not acceptable Administrative Region Errors are not acceptable Administrative Forest Errors are not acceptable Project Name Errors are not acceptable Owner Errors are not acceptable State Errors are not acceptable County Errors are not acceptable

Setting Date Errors are not acceptable Examination Level Errors are not acceptable

Measurements:

Exam Purpose Errors are not acceptable

No Errors Stratum (Stand

Condition) Errors are not acceptable

Existing Vegetation Errors are not acceptable Reference Existing Vegetation Errors are not acceptable Composition Type Aspect ± 45 degrees Slope ± 10% Examiner Errors are not acceptable Precision Protocol Errors are not acceptable Remarks Errors are not acceptable Species of

Management Errors are not acceptable

Interest

Sample Design

No Errors

Form Type Errors are not acceptable Selection Method Type

Errors are not acceptable Sample Expansion Factor

Errors are not acceptable Sub population Filter Errors are not acceptable Sub pop Variable Errors are not acceptable Sub pop Minimum Value

Errors are not acceptable Sub pop Maximum Value

Errors are not acceptable Sample Design Remarks

CSE Plot Inspection Form (cont’d.)

Field Name

Tolerance (R8 Field Manual)

Value

Plot Data possible 63 acceptable (88%)

Plot Number Errors are not acceptable 9 Plot Latitude Plus or minus 26 feet

Plot Longitude Plus or minus 26 feet

Plot Aspect ± 45 degrees 9 Plot Slope ± 10% 9 Existing Vegetation Errors are not acceptable 9 User Defined (Condition Class)

Errors are not acceptable* 9

Remarks

Tree Data 98 Possible/Tree

84 acceptable (86%)

Field Name Tolerance (R8 Field Manual)

Value

Tag ID Number Errors are not acceptable 7 Tree Status Errors are not acceptable 7 Site/Growth Trees Errors are not acceptable 7 Tree Species Errors are not acceptable 7 Tree Count ± One tree

There is no tolerance for recording a tree when none are actually present. The recording of a variable plot tree when none are present will result in an unacceptable unit.

DBH ± .1 Inch .5 inch - 13.9 inches ± .2 Inch 14.0 inches - 23.9 inches ± .3 Inch 24.0 inches - 34.9 inches ± .5 Inch 35.0 inches + ± .1 Inch Borderline variable plot trees

Height ± 10 % 7 Tree Age ± 10% (Based on actual tree ring count at DBH 7 Wildlife Use Errors are not acceptable 7 Tree Damage Category

Errors are not acceptable 7

Tree Damage Agent Errors are not acceptable 7 Tree Damage Part Errors are not acceptable 7 Tree Damage Severity

Errors are not acceptable 7

Tree Remarks Errors are not acceptable 7

* Forest Defined

52.204-7 System for Award Management. (Oct 2018)

(a) Definitions. As used in this provision—

“Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM)” means that–

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1)An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713 https://www.acquisition.gov/content/subpart-414-reporting-executive-compensation-and-first-tier-subcontract-awards#i1121746 http://www.sam.gov/

(c)If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Trade style, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.t

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of provision)

52.204-13 System for Award Management Maintenance. (Oct 2018)

(a) Definitions. As used in this clause—

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM)” means that–

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) http://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713 code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes–

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

(c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement. The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d) https://www.acquisition.gov/content/subpart-414-reporting-executive-compensation-and-first-tier-subcontract-awards#i1121746 https://www.acquisition.gov/content/subpart-412-representations-and-certifications#i1121869 https://www.acquisition.gov/content/52204-7-system-award-management#i1063838

(1)

(i)If a Contractor has legally changed its business name or “doing business as” name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to—

(A) Change the name in SAM;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii)If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(e) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.sam.gov.

(End of clause)

52.204-16 Commercial and Government Entity Code Reporting. (Jul 2016) https://www.acquisition.gov/content/subpart-4212-novation-and-change-name-agreements#i1074581 https://www.acquisition.gov/content/subpart-4212-novation-and-change-name-agreements#i1074581 https://www.acquisition.gov/content/subpart-328-assignment-claims#i1081453

(a) Definition. As used in this provision –

“Commercial and Government Entity (CAGE) code” means–

(1)An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2)An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal. The CAGE code entered must be for that name and address. Enter “CAGE” before the number. The CAGE code is required prior to award.

(c) CAGE codes may be obtained via–

(1) Registration in the System for Award Management (SAM) at www.sam.gov. If the Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Commercial and Government Entity (CAGE) Branch will assign a CAGE code as a part of the SAM registration process. SAM registrants located outside the United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).

(2) The DLA Contractor and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the offeror does not otherwise register in SAM, an offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.

(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity's country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity’s country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, as well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.

(d) Additional guidance for establishing and maintaining CAGE codes is available at https://cage.dla.mil.

https://www.sam.gov/ https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.nato.int/structur/AC/135/main/links/contacts.htm https://cage.dla.mil/

(e) When a CAGE Code is required for the immediate owner and/or the highest-level owner by 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE Code from that entity to supply the CAGE Code to the Government.

(f)Do not delay submission of the offer pending receipt of a CAGE code.

52.204-17 Ownership or Control of Offeror. (Jul 2016)

(a) Definitions. As used in this provision–

“Commercial and Government Entity (CAGE) code” means–

(1)An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2)An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it □ has or □ does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c)If the Offeror indicates “has” in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code: ____________________

Immediate owner legal name: ______________________ https://www.acquisition.gov/content/52204-17-ownership-or-control-offeror#i1064305 https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550

(Do not use a “doing business as” name)

Is the immediate owner owned or controlled by another entity?: □ Yes or □ No.

(d)If the Offeror indicates “yes” in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code: ___________________

Highest-level owner legal name: ___________________

(Do not use a “doing business as” name)

52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (Jun 2016)

Basic Safeguarding of Covered Contractor Information Systems (a) Definitions. As used in this clause–

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such…