1267T020Q0002_updated.doc

1267T020Q0002

Refuse Collection

Black Hills National Forest

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

977692

2. CONTRACT NO.

RFQ 1267T020Q0004

6. SOLICITATION ISSUE

DATE

10/17/2019

Brenda Oster

Contracting Officer

b. TELEPHONE NUMBER (No collect calls)

605/673-9322

8. OFFER DUE DATE/

LOCAL TIME

10/29/2019

USDA Forest Service Rocky Mtn. Acquisition Service Team

1019 N. 5th Street

Custer, SD 57730

SMALL BUSINESS WOMAN –OWNED SMALL BUSINESS (WOSB)

HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

SERVICE DISABLE VETERAN- EDWOSB-

VETERAN-OWNED SMALL

BUSINESS 8(a) NAICS Code 561730 Size Standard $8.0 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

RFQ IFB RFP

Black Hills National Forest

1019 N. 5th Street

Custer, SD 57703 See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO.

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075

New Orleans, LA 70160

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Black Hills National Forest

Mystic Ranger District/Rocky Mtn. Research Station Grounds Maintenance Contractor must be registered in the System for Award Management (www.sam.gov) to be eligible for award of this project.

Insert your prices on pages 3 through 12.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

ARE 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN

29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

COMPLETE PARTIAL

FINAL

37. CHECK NUMBER

PARTIAL

FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Mystic Ranger District / RMRS Grounds Maintenance

BLACK HILLS NATIONAL FOREST

BASE YEAR – NOVEMBER 1, 2019 THROUGH OCTOBER 31, 2020

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

1a

Immediate Area Lawn Mowing

1b

Immediate Area trimming and edging

1c

Immediate Area removing trimmings along sidewalks

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

2a

Mowing areas outside of immediate irrigated lawns

(List individual price for sub units)

Sub Unit

Description

(Green Shaded Areas)

Price per Occurrence

3a

Mowing green shaded Areas

3b

Bi-Weekly/Monthly Area trimming and edging (red and green shaded areas)

3c

Bi-Weekly/Monthly Area removing trimmings along sidewalks/parking lots (red and green shaded areas)

(List individual price for sub units)

Sub Unit

Description

Price per Occurrence

4a

Chemical fertilization of Immediate Yellow Shaded Lawn Areas

4b

Chemical weed treatment of Yellow Shaded Lawn Areas

4c

Chemical weed treatment of Red and Green Shaded Lawn Areas

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

5a

Chemical weed treatment within rocked landscaped areas

5b

Chemical Bare Ground treatment in Fence lines and on exercise track

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

6a

Removal of Grass Clippings

Sub Unit

Description

Price per Occurrence

7a

Parking Areas

7b

Fenced Areas

7c

Sidewalks

7d

Great Plains Dispatch Center

Sub Unit

Description

Price per Occurrence

8a

Parking Areas

8b

Fenced Areas

8c

Sidewalks

8d

Sub Unit

Description

Price per Occurrence

9a

Parking Areas

9b

Fenced Areas

9c

Sidewalks

9d

Sub Unit

Description

Price per Occurrence

10a

Parking Areas

10b

Fenced Areas

10c

Sidewalks

10d

1*

*Estimated use - Actual usage will be paid. If additional items are needed, they will be funded at price given.

Total

Base Year

Mystic Ranger District / RMRS Grounds Maintenance

BLACK HILLS NATIONAL FOREST

SCHEDULE OF ITEMS

OPTION YEAR 1 - NOVEMBER 1, 2020 THROUGH OCTOBER 31, 2021

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

1a

Immediate Area Lawn Mowing

1b

Immediate Area trimming and edging

1c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

2a

(List individual price for sub units)

Sub Unit

Description

(Green Shaded Areas)

Price per Occurrence

3a

Mowing green shaded Areas

3b

Bi-Weekly/Monthly Area trimming and edging (red and green shaded areas)

3c

(List individual price for sub units)

Sub Unit

Description

Price per Occurrence

4a

Chemical fertilization of Immediate Yellow Shaded Lawn Areas

4b

Chemical weed treatment of Yellow Shaded Lawn Areas

4c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

5a

Chemical weed treatment within rocked landscaped areas

5b

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

6a

Sub Unit

Description

Price per Occurrence

7a

Parking Areas

7b

Fenced Areas

7c

Sidewalks

7d

Sub Unit

Description

Price per Occurrence

8a

Parking Areas

8b

Fenced Areas

8c

Sidewalks

8d

Sub Unit

Description

Price per Occurrence

9a

Parking Areas

9b

Fenced Areas

9c

Sidewalks

9d

Sub Unit

Description

Price per Occurrence

10a

Parking Areas

10b

Fenced Areas

10c

Sidewalks

10d

1*

*Estimated use - Actual usage will be paid. If additional items are needed, they will be funded at price given.

Total

Option Year 1

SCHEDULE OF ITEMS

OPTION YEAR 2 - NOVEMBER 1, 2021 THROUGH OCTOBER 31, 2022

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

1a

Immediate Area Lawn Mowing

1b

Immediate Area trimming and edging

1c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

2a

(List individual price for sub units)

Sub Unit

Description

(Green Shaded Areas)

Price per Occurrence

3a

Mowing green shaded Areas

3b

Bi-Weekly/Monthly Area trimming and edging (red and green shaded areas)

3c

(List individual price for sub units)

Sub Unit

Description

Price per Occurrence

4a

Chemical fertilization of Immediate Yellow Shaded Lawn Areas

4b

Chemical weed treatment of Yellow Shaded Lawn Areas

4c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

5a

Chemical weed treatment within rocked landscaped areas

5b

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

6a

Sub Unit

Description

Price per Occurrence

7a

Parking Areas

7b

Fenced Areas

7c

Sidewalks

7d

Sub Unit

Description

Price per Occurrence

8a

Parking Areas

8b

Fenced Areas

8c

Sidewalks

8d

Sub Unit

Description

Price per Occurrence

9a

Parking Areas

9b

Fenced Areas

9c

Sidewalks

9d

Sub Unit

Description

Price per Occurrence

10a

Parking Areas

10b

Fenced Areas

10c

Sidewalks

10d

1*

*Estimated use - Actual usage will be paid. If additional items are needed, they will be funded at price given.

Total

Option Year 2

SCHEDULE OF ITEMS

OPTION YEAR 3 - NOVEMBER 1, 2022 THROUGH OCTOBER 31, 2023

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

1a

Immediate Area Lawn Mowing

1b

Immediate Area trimming and edging

1c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

2a

(List individual price for sub units)

Sub Unit

Description

(Green Shaded Areas)

Price per Occurrence

3a

Mowing green shaded Areas

3b

Bi-Weekly/Monthly Area trimming and edging (red and green shaded areas)

3c

(List individual price for sub units)

Sub Unit

Description

Price per Occurrence

4a

Chemical fertilization of Immediate Yellow Shaded Lawn Areas

4b

Chemical weed treatment of Yellow Shaded Lawn Areas

4c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

5a

Chemical weed treatment within rocked landscaped areas

5b

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

6a

Sub Unit

Description

Price per Occurrence

7a

Parking Areas

7b

Fenced Areas

7c

Sidewalks

7d

Sub Unit

Description

Price per Occurrence

8a

Parking Areas

8b

Fenced Areas

8c

Sidewalks

8d

Sub Unit

Description

Price per Occurrence

9a

Parking Areas

9b

Fenced Areas

9c

Sidewalks

9d

Sub Unit

Description

Price per Occurrence

10a

Parking Areas

10b

Fenced Areas

10c

Sidewalks

10d

1*

*Estimated use - Actual usage will be paid. If additional items are needed, they will be funded at price given.

Total

Option Year 3

SCHEDULE OF ITEMS

OPTION YEAR 4 – NOVEMBER 1, 2023 THROUGH OCTOBER 31, 2024

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

1a

Immediate Area Lawn Mowing

1b

Immediate Area trimming and edging

1c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

2a

(List individual price for sub units)

Sub Unit

Description

(Green Shaded Areas)

Price per Occurrence

3a

Mowing green shaded Areas

3b

Bi-Weekly/Monthly Area trimming and edging (red and green shaded areas)

3c

(List individual price for sub units)

Sub Unit

Description

Price per Occurrence

4a

Chemical fertilization of Immediate Yellow Shaded Lawn Areas

4b

Chemical weed treatment of Yellow Shaded Lawn Areas

4c

(List individual price for sub units)

Sub Unit

Description

(Red Shaded Areas)

Price per Occurrence

5a

Chemical weed treatment within rocked landscaped areas

5b

(List individual price for sub units)

Sub Unit

Description

(Yellow Shaded Areas)

Price per Occurrence

6a

Sub Unit

Description

Price per Occurrence

7a

Parking Areas

7b

Fenced Areas

7c

Sidewalks

7d

Sub Unit

Description

Price per Occurrence

8a

Parking Areas

8b

Fenced Areas

8c

Sidewalks

8d

Sub Unit

Description

Price per Occurrence

9a

Parking Areas

9b

Fenced Areas

9c

Sidewalks

9d

Sub Unit

Description

Price per Occurrence

10a

Parking Areas

10b

Fenced Areas

10c

Sidewalks

10d

1*

*Estimated use - Actual usage will be paid. If additional items are needed, they will be funded at price given.

Total

Option Year 4

Total Base and all

Option Years

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Mystic Ranger District / RMRS Grounds Maintenance Contract

Statement of Work

DESCRIPTION OF WORK

The Contractor shall provide all labor, supervision, equipment, tools, supplies, and services necessary to perform year-round grounds maintenance services. This includes mowing lawns, fertilizing grass, weed control, snow removal and ice treatment for the Mystic Ranger District and Rocky Mountain Research Station administration building and warehouses. The work is located at: Mystic Ranger District Office

8221 Mount Rushmore Rd.

Rapid City, SD. 57702

DESCRIPTION OF WORK AREA

The work area encompasses the grounds surrounding the Mystic Ranger District building, as well as the warehouse area and adjoining property. A site map is attached to delineate specific areas.

SAFETY

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Prior to the start of the contract, the Contractor shall submit to the COR a list giving the name and manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of work. The Contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the Contractor of any damages resulting from the application of such materials.

CONTRACTOR REPRESENTATIVE

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

SECURITY

The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract.

The Government will approve all equipment utilized by the Contractor prior to work to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

Contractor furnished equipment shall include but may not be limited to:

· All safety equipment (to include PPE) and materials to insure compliance with State and Federal OSHA regulations. Contractor employees will be required, at a minimum, to wear shirts and pants when performing work at the Mystic office during business hours. “Tank Top” or Sleeveless shirts are not acceptable.

· All grounds maintenance equipment to include mowers, edger’s, trimmers, pruners, weed whackers, leaf blowers, hand tools and associated vehicles as well as all fuel for the equipment. The contractor will be responsible for supplying refuse bags, if needed, for removal of lawn clippings, etc.

· All fuel required for equipment will be the responsibility of the Contractor. The Contractor shall have available the manpower, material and equipment necessary to accomplish lawn care and maintenance for the facility.

GOVERNMENT FURNISHED PROPERTY

The government shall furnish the contractor with the standard spray report form for reporting semi-annual and annual weed treatments.

WORK SCHEDULE

The Government may schedule events after normal business hours or on weekends that may affect scheduled lawn maintenance services. In such cases, the COR will notify the Contractor within 24 hours of the event.

LAWN MAINTENANCE

Lawn maintenance services may be performed during or after the duty day, and/or on weekends. Mowing and general maintenance of the immediate surrounding area is required weekly from April 15 through September 15. The outlying areas, which contain natural grasses and are not irrigated, will be mowed on a bi-weekly or monthly basis from April 15 to September 15. Edging and trimming will be scheduled to coincide with the lawn maintenance. Semi-annually, in April and September, the contractor will fertilize and chemically treat for weeds the immediate lawns, and chemically treat for weeds in all remaining Turf Areas. Contractor shall also spray annually for weeds within the rocked landscaped areas adjacent to the main Mystic/RMRS building as well as the rocked areas around the sign adjacent the entrance off Moon Meadows Road. The contractor shall also preform annual bare ground treatment around the track north of the warehouse and fence lines around fleet and warehouse areas.

CONTRACTOR’S SUBMITTALS

· Schedule – Submit a schedule at least 1 x per month in advance of required work, showing dates, “weekly”, “bi-weekly”, and “semi-annual” work will be performed. Inform the Government of schedule changes at least one week in advance.

· MSDS Sheets – Provide the Government with a copy of MSDS sheets for all chemicals being used for fertilization and weed control.

· Fertilization Information – Manufacturer’s or supplier’s information describing the contents and recommended uses for each fertilization product used.

· Weed Treatment- Herbicide used and standard spray report form.

· Personnel – Provide and keep current a written list of the names of all contractors’ employees performing duties under this contract.

· Contractor shall submit a copy of their current South Dakota Department of Agriculture Commercial Applicators Licenses with a Turf and Ornamental endorsement.

DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE: A unit of service which contains one or more defects, or nonconformance with specified requirements.

PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government employee appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

GOVERNMENT INSPECTOR: A Government employee responsible for surveillance of contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

PERFORMANCE WORK STATEMENT TASKS

Frequency Schedule – Lawn Maintenance

Weekly Services

The Contractor shall provide all labor, equipment, and material associated with the mowing of formalized building grounds of moderate size and mixed use (as designated by yellow shading). All turf grounds shall be policed for trash, litter, and debris which shall be removed prior to operation. The turf shall be mowed at a height between 2.5 and 3.0 inches on a weekly schedule as requested by Forest Service. To assure a high quality cutting, all mower blades shall be sharpened prior to operation and all mowers shall be kept in top maintenance condition. All mowing operations shall be conducted at a speed that allows for the even cutting of all grass. Grass clippings from mowing operation shall be allowed to decay naturally to keep with our environmental procedures. Excessive clippings will be removed only upon request and as a separate charge. Trimming shall be performed by mechanical nylon cord string trimmer to define edges of sidewalks, buildings, curbs, poles and major fixed objects within the contract area sidewalks and immediate parking lot areas will be cleared of grass trimmings through use of a leaf blower. (See attached map for details)

Bi-Weekly Services

The contractor shall provide all labor, equipment, and material associated with the mowing of large natural fields, and /or open spaces, and road right of ways outside of immediate areas (as designated by orange shading); All turf grounds shall be policed for trash, litter, and debris which shall be removed prior to operation. The turf shall be mowed at a height between 3 and 6 inches on a bi- weekly schedule as requested by client. To assure a high quality cutting, all mower blades shall be sharpened prior to operation and all mowers shall be kept in top maintenance condition. All mowing operations shall be conducted at a speed that allows for the even cutting of all grass. Grass clippings from mowing operation shall be allowed to decay naturally to keep with our environmental procedures. Excessive clippings will be removed only upon request and as a separate charge. Trimming in the bi-weekly designated area will be trimmed as a part of the monthly services (see monthly services) (See attached map for detail).

Monthly Services

The contractor shall provide all labor, equipment, and material associated with the mowing of large natural fields, and /or open spaces (as designated by green shading). All turf grounds shall be policed for trash, litter, and debris which shall be removed prior to operation. The turf shall be mowed at a height between 3 and 6 inches on a monthly schedule as requested by Forest Service. To assure a high quality cutting, all mower blades shall be sharpened prior to operation and all mowers shall be kept in top maintenance condition. All mowing operations shall be conducted at a speed that allows for the even cutting of all grass. Grass clippings from mowing operation shall be allowed to decay naturally to keep with our environmental procedures. Excessive clippings will be removed only upon request and as a separate charge. Trimming shall be performed by mechanical nylon cord string trimmer to define edges of sidewalks, buildings, curbs, poles, trees, posts, and major fixed objects within the contract area sidewalks and immediate parking lot areas will be cleared of grass trimmings through use of a leaf blower. (See attached map for detail)

Semi-Annual Services

The contractor shall provide all labor, equipment, and material associated with the immediate irrigated lawn area by use of chemical fertilizer. Lawns will be fertilized in the assigned area. Work will be performed under the direction of a certified applicator in accordance with product label use and approved industry guidelines.

The contractor shall provide all labor, equipment, and material associated with the immediate irrigated lawn area by use of chemical weed preventative treatments. Lawns will be treated for weeds in the assigned area. Work will be performed by a certified applicator in accordance with product label use and approved industry guidelines.

The contractor shall provide all labor, equipment, and material for the application of weed control chemicals to all turf areas outside of the immediate irrigated lawn areas. Turf Areas will be treated for weeds in the assigned area. Work will be performed by a certified applicator in accordance with product label use and approved industry guidelines.

Annual Services

The contractor shall on annual bases treat all landscape areas for weeds adjacent to Mystic/RMRS main building as well as landscaped area surrounding sign at entrance off Moon Meadows Road.

The contractor shall also perform an annual bare ground treatment for weeds along track north of warehouse area and along all fence lines as designated on contract map.

On Call Services

In the event that clippings become excessive due to rapid growth during the warm and wet periods of spring and early summer, the contractor, at the request of the government may be required to remove the clippings to improve the appearance of the irrigated lawn areas and also to reduce the chance of damage to the turf.

Snow and Ice Removal

Work Schedule

Work schedule will be as needed – weather dependent and will be determined solely by snow and / or ice accumulation.

Office Parking Lot Snow Removal and Ice Treatment

Prior to Office Opening

Service will be required on those days the office is scheduled to be open, prior to arrival of employees or visitors. All snow 2 inches or deeper is to be removed.

Snow removal shall be performed prior to 6:30 A.M. but no sooner than 5:00 A.M. The Contractor is not required to move vehicles. The Contractor will remove snow from around these vehicles, as close as practical with the plow. The Contractor will be provided with a key to the Fleet parking lot.

Ice will be treated on sidewalks and parking lots with granular ice melt product to prevent slips, falls and / or motor vehicle accidents. This service will be provided on an on-call basis. This service may be combined with snow removal service or as a separate service.

During the Day When Office is Open

Snow plowing service shall automatically be the responsibility of the Contractor when two or more inches of snow has fallen on those days the office is scheduled to be open. The Contractor shall exercise good judgment during times of heavy snowfall or storms so that duplication of services does not occur. In the event of an ice storm, ice will be treated on sidewalks and parking lots with granular ice melt product.

When Ordered The Contracting Officer may order service at any time of the day. When ordered, the Contractor shall move his equipment to the site and begin work within a maximum of two (2) hours after service is ordered or at the time specified by the Contracting Officer.

Office Sidewalk Clearing During the Day When Office is Open

The Contractor will be responsible for clearing the sidewalks prior to 6:30 A.M. but no sooner than 5:00 A.M. Removal may be by mechanical or hand methods. Mechanical equipment shall be by approval of the Contracting Officer. Ice will be treated with granular snow melt product.

Snow removal service shall automatically be the responsibility of the Contractor when two (2) or more inches of snow has fallen on those days the office is open. The Contractor shall exercise good judgment during times of snowfall or storms so that duplication of the removal effort does not occur. Snow shall be placed in the parking lot, such that it is accessible to the snowplow.

When Ordered The Contracting Officer may order service at any time of the day.

The Contractor shall begin work within a maximum of two (2) hour after service is ordered or at the time specified by the Contracting Officer.

Snow Placement An area has been designated for snow placement. For safety purposes, to prevent run off from melting, snow will be piled at the south end and southeast corner of the employee parking lot. In other parking lots, snow will be piled as necessary. In all areas, care will be taken to avoid breaking or piling snow on trees and bushes that have been planted throughout the compound.

The contractor shall use caution not to place snow in walkways and to not block street approaches, mailboxes, drainages and to not place snow in parking spaces, unless so directed. The contractor shall use caution when snow removal is in progress to not damage pavement, walks, curbs, grass, fences, signs, other structures or vehicles. The contractor shall be held liable for any damage incurred to property during the performance of work.

All damage by the contractor to property (to include personal property of employees) due to performance of snow removal/clearing operations shall be repaired/replaced by the contractor at no additional cost to the Government. All vegetation damage due to snow operations shall be repaired or replaced by the contractor, at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing. Repairs/replacements of damaged vegetation/trees/bushes will be made during the appropriate growing season.

All prescribed safety regulations, laws and practices shall be carefully observed in performance of the work.

PERFORMANCE STANDARDS AND THRESHOLDS

Performance threshold standards are described in the Quality Assurance Plans for weekly, bi-monthly, and semi-annual, annual, and as needed work.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Should the threshold of customer complaints or COR acceptance not be obtained and the Contractor is not able to correct the next scheduled maintenance, a deduction of up to twenty-five percent may be taken off the appropriate pay item.

QUALITY ASSURANCE AND SURVEILLANCE PLAN

Lawn Maintenance

Weekly Services

Lawn shall be mowed at a speed that shall allow the clean cutting of the turf

Operators shall avoid discharging clippings toward the buildings and vehicles whenever possible

Operator’s shall use care not to scalp lawn areas within the irrigated turf areas

Lawn shall be mowed in such a manner as to not discharged clippings to not create windrows All weekly services will be subject to inspection through the use of a tape measure (to verify height) as well as visual checks by the COR.

Spot Checks of Check Lists turned in – poor performance will result in a more stringent inspection All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month.

Add the incentives and dis-incentives

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Trimming height shall be equal to the surrounding lawn areas

Care shall be taken not to damage trees or shrubs during trimming operations

Grass trimmings will be removed from all walkways and shrub beds through use of a leaf blower.

Areas along sidewalks will be edged to present a neat appearance using mechanical nylon cord trimmer or metal blade walk behind edger.

Bi-weekly Services

Lawn shall be mowed at a speed that shall allow the clean cutting of the turf

Operators shall avoid discharging clippings toward vehicles whenever possible All bi-weekly services will be subject to inspection through the use of a tape measure (to verify height) as well as visual checks by the COR.

All required services are performed and no more than two (2) customer complaints concerning the bi-weekly services are received per job.

Monthly Services

Mowing in areas outside of immediate irrigated lawns

Trimming Grass will be mowed to a height of 3 to 6 inches. All trash and debris will be removed prior to mowing.

Lawn shall be mowed at a speed that shall allow the clean cutting of the turf

Operators shall avoid discharging clippings toward vehicles whenever possible

Trimming using a mechanical nylon cord trimmer to define shrub beds, curbs, poles, and other major fixed objects as well as adjacent the rocks along the drainage ditch on the south end of the building on the manicured lawn side only.

Trimming height shall be equal to the surrounding lawn areas

Care shall be taken not to damage trees or shrubs during trimming operations

Grass trimmings will be removed from all walkways and shrub beds through use of a leaf blower.

Areas along sidewalks will be edged to present a neat appearance using mechanical nylon cord trimmer or metal blade walk behind edger.

All monthly services will be subject to inspection through the use of a tape measure (to verify height) as well as visual checks by the COR.

All required services are performed and no more than two (2) customer complaints concerning the monthly services are received per job.

Semi-Annual Services

Chemical Fertilization of Immediate Lawn Area

The contractor shall notify the COR 24 hours prior to the anticipated application All required services are performed and no more than two (2) customer complaints concerning the semi-annual services are received per job.

All herbicide application shall be performed by a certified applicator Contractor will provide the COR with the weed treatment containers prior to application and will submit the empty containers after work is completed

The contractor shall notify the COR 24 hours prior to the anticipated application

All herbicide application shall be performed by a certified applicator Contractor will provide the COR with the weed treatment containers prior to application and will submit the empty containers after work is completed

COR will visually inspect treated areas

The contractor shall notify the COR 24 hours prior to the anticipated application

Annual Services

Care shall be taken not to damage existing vegetation within the landscape.

Any landscaping that dies as a result of negligence on the part of the contractor shall be replaced by the contractor.

The pre-emergent herbicide selected shall be of the type not prone to bleeding into the surrounding turf areas during periods of heavy rains.

All herbicide application shall be performed by a certified applicator The contractor shall provide the COR with a list of herbicides to be used as well as a copy of the label and the MSDS certificate.

The contractor shall notify the COR 24 hours prior to the anticipated application

The COR or Inspector shall monitor post application for the effectiveness of the treatments All required services are performed and no more than two (2) customer complaints concerning the annual services are received per job.

Bare Ground

Herbicide Treatment The fence lines surrounding the fleet parking area (with the exception of the portion bordering the formal lawn), and the fence line surrounding the warehouse, as well as the exercise track located to the north of the complex.

The contractor shall apply a bare ground herbicide to maintain the areas as vegetation free

The bare ground herbicide selected shall be of the type not prone to bleeding into the surrounding areas during periods of heavy rains.

All herbicide application shall be performed by a certified applicator The contractor shall provide the COR with a list of herbicides to be used as well as a copy of the label and the MSDS certificate.

The contractor shall notify the COR 24 hours prior to the anticipated application

The COR or Inspector shall monitor post application for the effectiveness of the treatments All required services are performed and no more than two (2) customer complaints concerning the annual services are received per job.

On Call Services

All clippings shall be swept or otherwise removed from the lawn and removed from site by the contractor.

The contractor shall with the use of leaf blower remove all clippings from surrounding walkways.

The contractor has 24 hours to complete the work after service is requested Visual check by COR or Inspector

All required services are performed.

Snow and Ice Removal Services

Contractor shall treat with mag water lots and walks as required in conjunction with the snow removal as required.

Care shall be taken not to damage vegetation, infrastructure, or vehicles during snow removal operations

Snow removal operations shall be completed prior to 0630 but may not start earlier than 0500 Visual observation by COR or Inspector

All required services are performed and no more than two (2) customer complaints.

Contractor shall treat with mag water lots and walkways as required in conjunction with the snow removal as required or as requested as a standalone treatment

Care shall be taken not to damage vegetation, infrastructure, or vehicles during snow removal operations

Contractor shall respond within 2 hours after service is requested Visual observation by COR or Inspector

All required services are performed and no more than two (2) customer complaints.

INSPECTION AND ACCEPTANCE

Inspection Procedure Inspection of the office grounds to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the Contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards. Inspections will be done at a minimum of once per month or more frequently if needed.

The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

Inspection, and acceptance are covered further in C.1 52.212-4 Contract Terms and Conditions—Commercial Items (Feb. 2002) under (a) Inspection/Acceptance.

Acceptance

Workmanship shall be of an acceptable quality such as would be found at a business office visited by the general public

PAYMENT

Upon acceptance, the Government will pay on a monthly and per job basis as stated in the schedule of items. For example: Weekly, Bi-weekly services are bid on and invoiced/paid on a monthly basis while semi-annual and annual services are invoiced/paid on a per job basis.

Payments

Payment will be made monthly for work completed and accepted by the Government covering the previous months' service or other period of time as determined by the Government. All invoices shall be submitted through the IPP (Invoice Processing Platform) as directed by the Contracting Officer.

SECTION D – PACKAGING AND MARKING

(No clauses in this section.)

SECTION E – INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/browsefar www.dm.usda.gov/procurement/policy/agar.htm 52 52.246-1 Contractor Inspection Requirements. (APR 1984)

53 52.246-4 Inspection of Services – Fixed-Price. (AUG 1996)

Section F -- Deliveries or Performance

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/browsefar

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988) The period of performance of this contract is from Notice To Proceed through October 31, 2024. This period includes the base year plus 4 option years.

Section G -- Contract Administration Data

Designation OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1.

Approve Change Orders and Modifications

2.

Take action to terminate the contract for default or Government convenience.

3.

Make contract adjustments under the Differing Site Conditions clause.

4.

Grant extensions of contract time.

5.

Approve assignment of claims.

6.

Make final decisions under the Disputes clause.

7.

Make final acceptance under the contract.

8.

Make final decisions under the Suspension of Work clause.

9.

Make equitable adjustments.

10.

Authorize change in amount of Payment Retention.

11.

Approve subcontractors.

12.

Approve payments with deductions or final payment.

13.

Approve use and possession prior to completion.

14.

Enforce the warranty provisions.

PART II – CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018)

As stated in Block 27 of the SF 1449, this clause is incorporated by reference; however, in accordance with FAR 12.302, the following paragraph of this clause has been tailored, all other paragraphs remain unchanged.)

(c) Changes (tailored). Changes in the terms and conditions of this contract may be made only by written agreement of the parties. NOTE: Modifications to exercise contract options may be issued unilaterally at the Government’s sole discretion in accordance with the terms of FAR clause 52.217-9 listed below.

FAR 52.215-8 Order of Precedence – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

ADDENDUM TO FAR 52.212-4

FAR 52.252-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/far http://www.dm.usda.gov/procurement/policy/agar.html

AGAR

452.215-73 Post Award Conference

NOV 1996

452.224-70 Confidentiality of Information

FEB 1988

FAR

52.204-13 System for Award Management Maintenance

OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance

JUL 2016

52.204-19 Incorporation by Reference of Representations and

DEC 2014

Certifications

52.223-2 Affirmative Procurement of Bio-based Products Under

SEP 2013

Service and Construction Contracts 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.232-11 Extras

APR 1984

52.232-39 Unenforceability of Unauthorized Obligations

JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

DEC 2013

Subcontractors 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

52.245-1 Government Property APR 2012

Alternate I APR 2012 52.245-9 Use and Charges APR 2012

AGAR…