1263PX19Q0017_DURHAM_NH_JANITORIAL_SOLICITATION_BODY.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

63PX

ST PAUL MN 55108

1992 FOLWELL AVENUE

NORTHERN RESEARCH STATION

USDA FOREST SERVICE

1480 CODE 16. ADMINISTERED BYCODE

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR63PX

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/27/2019 1400 CT

05/03/2019

(651)649-5236DAVID EASTER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1263PX19Q0017

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 48957791OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

DURHAM NH 03824-0640

271 MAST ROAD

NORTHERN RESEARCH STATION

USDA FOREST SERVICE

15. DELIVER TO

ST PAUL MN 55108

1992 FOLWELL AVENUE

NORTHERN RESEARCH STATION

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Durham Lab Janitorial, new contract needed, with option periods.

Delivery: 06/03/2019 Period of Performance: 06/01/2019 to 05/31/2024

001 Durham Lab Janitorial, new contract needed, with option periods.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

DAVID C. EASTER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

COMPLETE SECTION B - Schedule of Items, and submit with offer.

X X x x

Durham NH Janitorial 1263PX19Q0017

B - SECTION B - Supplies or Services and Prices/Costs Schedule of Items

C - SECTION C - Description/Specifications/Statement of Work

D - SECTION D - Packaging and Marking

E - SECTION E - Inspection and Acceptance

F - SECTION F - Deliveries or Performance

G - SECTION G - Contract Administration Data

H - SECTION H - Special Contract Requirements

I - SECTION I - Contract Clauses

J - SECTION J - List of Documents, Exhibits, and Other Attachments

K – SECTION K – Representations, Certifications, and Other Statements of Offerors

L – SECTION L – Instructions, Conditions, Certifications, and Other Statements of Offerors

M – SECTION M – Evaluation Factors for Award

Point of Contact:

Email:

Phone:

SAM/DUNS #:

SECTION B - Schedule of Items

Base Year: June 1, 2019 through May 31, 2020 Item Description Unit of

Measure Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 $ $

Option Year 2: June 1, 2020 through May 31, 2021 Item Description Unit of

Measure Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 $ $

Option Year 2: June 1, 2021 through May 31, 2022 Item Description Unit of

Measure Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 $ $

Option Year 3: June 1, 2022 through May 31, 2023 Item Description Unit of

Measure Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 $ $

Option Year 4: June 1, 2023 through M, 2024 Item Description Unit of

Measure Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 $ $

SECTION C - Description/Specifications/Statement of Work

C.1 General Requirements:

Provide custodial/janitorial services within Government-owned facilities (laboratory/office building and garage bathroom) for a period of one fiscal year, with option to extend for three years. A fiscal year starts on 1 October and ends on 30 September. The following specifications describe the requirements for janitorial services during this period. Frequency for each task will be listed with the description of the task.

Vendors are advised to inspect the facility and site prior to submitting their offers. Arrangements to see the building can be made by contacting the above listed FOS.

Performance Requirements:

Contractor will work only during normal business hours, Monday – Friday, 0730 – 1600, and not outside of these hours unless arranged in advance with FOS.

No work will be performed on Federal holidays without prior approval of the Contracting Officer (CO). In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

1. Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

2. Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 22 days per month and then multiplied by the number of days services were not provided.

Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

3. Reschedule the work on day(s) satisfactory to both parties.

4. Federal Holidays

Except as noted in the Schedule of Work or hours of Operation, work will not be required on the following federal government holidays, nor on holidays observed in lieu thereof:

New Year’s Day Martin Luther King Jr. Day Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas

C.2 Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property.

No one under 18 years of age will be allowed on the premises during the performance of duties. 4

C.3 Government Furnished Property:

The Government shall deliver to the Contractor the following listed materials, supplies, property, or services (hereinafter referred to as “Government-furnished property”) at the places and times specified below. The Contractor shall be liable for all loss or damage of such delivered Government-furnished property until completion and final acceptance of work required under this contract and shall replace all components in equal. If the Government fails to make timely delivery of such Government-furnished property suitable for its intended use, upon written request from the Contractor, the Contracting Officer shall make an equitable adjustment of contract delivery or performance dates or contract price, or both, pursuant to the “Changes” clause of the general provisions of this contract.

Government-furnished property shall consist of:

A. Storage space in Government–owned buildings for storage of the supplies and equipment to be used in the performance of the work.

B. Electrical power at existing power outlets for the Contractor’s use to operate such equipment as is necessary in the performance of work.

C. Warm and cold water at existing faucets.

C.4 Contractor-Furnished Property:

The Contractor shall furnish all equipment, material, and supplies necessary, except as noted in Government Furnished Property, to perform the tasks specified in this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials. The Contractor shall utilize products and materials made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall not use any materials which the CO determines does not meet the requirements established by applicable Federal specifications and standards. Material Safety Data Sheets (MSDS) are required for all cleaning compounds and products used to perform the tasks specified in this contract.

C.5 Fire Prevention and Security:

The Contractor is responsible for ensuring security of Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage during the performance of this contract.

A. Fire Prevention: The Contractor shall, at all times, keep janitor storage area neat, clean, and free from odors and fumes. All chemical and combustible items shall be stored in proper containers. All trash shall be placed in the dumpsters. Trash shall not be stored in the janitor closets.

Smoking is prohibited inside the building. No smoking on site.

B. Building Security: The Contractor and his/her employees shall check all windows and doors to make sure they are locked prior to leaving the premises. Doors shall not be propped open during contract operations. The contractor will be responsible for maintaining building security during the hours the building is occupied due to Contractor operations. Contractor will set the security alarm upon departure.

The Contractor shall announce their arrival and departure to employees who may be occupying the building. Doors shall be left locked unless otherwise instructed. If employees are working during cleaning hours, contractor shall still perform cleaning operations. Request approval of 5 employee to vacuum in the area.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

C.6 Circumstances to Be Reported:

The Contractor shall report to the CO any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of work and/or create unhealthy or hazardous conditions. The Contractor shall report to the CO, police, and/or fire department any instances of fire, accidents, vandalism, attempted break-ins, signs of attempted break-ins, and suspicious persons.

C.7 Key Control.

The Contractor may be issued keys and security access codes by the Government for office access at the time of contract award. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return.

The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys.

The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related work.

C.8 Property and Personal Damage.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

C.9 Plans:

A. Safety and Accident Prevention Plan – The written Plan should be available to all employees and subcontractors working on the contract. The Plan, at a minimum, should include the following:

1. The name of the responsible supervisor or contact and pertinent phone number(s), including after-hours contact numbers);

2. A list of chemicals and/or products, including manufacturer names or the brand names, to be used during the performance of work under this contract, the intended use of each of these materials or products, any potential hazards that may be associated with the use each product, and Material Safety Data Sheets (MSDS) for each of these products;

3. A description of work to be performed and any potential hazards that may be associated with the performance of that work;

4. Personal Protective Equipment required for the work under the contract

5. Training schedule;

6. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

7. Emergency Response Plan: Communication issues and locations of the nearest medical facilities to the job site. Include accident reporting procedures, first aid procedures, emergency phone numbers, and reporting instructions for ambulance, hospital, physician, fire, and/or police response.

8. Product Use and Cleaning Guides defining standard operating procedures and/or 6 instructions for the proper use, storage, and disposal of the cleaning products, and proper operation of equipment.

9. Proper procedures for the storage of hazardous materials in conformance with good housekeeping practices, the National Fire Prevention Association (NFPA) Code, and applicable federal and municipal regulations. Must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and the District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

10. Appropriate OSHA requirements for the type of work under the contract

B. Quality Control Program -The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the bid package prior to award of the contract. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

1. An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

2. A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

3. A method for ensuring all keys and security access codes issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

4. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the Contracting Officer Representative for review upon request.

C. Operating Plan. As part of the bid package prior to award of the contract, and annually thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area.

The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The list shall identify which products are USDA-designated biobased products. (See FAR 52.223-2 of this contract.) The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Material Safety Data Sheet (MSDS), all of which are subject to the approval by the COR.

Once a month, when the invoice is submitted, the Contractor will provide to the COR a listing that identifies all scheduled work that was completed during this time period. The format of this document shall be approved by the COR.

The Contractor shall be directly responsible for instructing employees in utility conservation practices. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Lights shall be used only in areas at the time when work is being performed. Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed and lights and fans turned off when not in use.

Government telephones shall not be used for personal reason, or for any toll or long distance calls. The Contractor shall notify the COR whenever a building deficiency is identified (e.g., chemical spill, leaking pipe, stopped up sink, power outage, doors or other equipment that appear to be working improperly) and post as out of order.

It is the responsibility of the Contractor to ensure that the storage area is kept clean, free of unpleasant smells, and neat and orderly at all times.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR.

It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

The contractor shall be liable for any damage to Government property other than normal wear and tear which occurs during time on the job.

D. Biobased Product and Environmental Plan The US Forest Service requires the use of environmentally preferable products and services in order to comply with federally mandated programs. USDA’s Affirmative Procurement Program promotes energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services. In its acquisitions, USDA will support federal “green purchasing” principles in the acquisition of products and services that are environmentally preferable or that are biobased content products and services. See FAR 52.223-1 and 52.223-2 included in this contract. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

E. Personnel List– Provide a designation of the on-site supervisor and keep current a written list of the names of all Contractors’ employees performing services under this contract and their work schedules.

Background Checks. Background checks are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a Federal facility, the individual will have a background investigation on file.” The contractor shall promptly, within five calendar days of employee being selected for work on this contract, furnish the Contracting Officer a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract. The information will be used to perform a background check on each employee. The government may require additional data to establish the identity of each employee having access to Government buildings or facilities at this location. In the event of a change in employees, the Contractor shall inform the Contracting Officer promptly of the change, normally within five calendar days, after the new employee hire or employee dismissal.

The cost of each employee background check is approximately $182. The contractor shall reduce their monthly invoice for the cost of all background checks required in that month. The Contracting Officer will notify the Contractor of the actual cost of the background checks.

F. Workers Compensation Insurance - The Contractor shall provide evidence of Worker’s Compensation Insurance or a letter from the State Department of Industrial Relations exempting the Contractor from the requirement after award, but before contract start. NOTE: A contractor working alone is not required to carry the insurance.

G. Hazard Communication Training - The Contractor shall provide employees with Hazard Communication training within one month after award of the contract or within one month after hiring a new employee. Per OSHA 29 CFR 1910.1200 Hazard Communication Standard, this training also includes instruction on the appropriate handling of chemicals requiring a Material

Safety Data Sheet. Risk of loss of life or risk of injury to the Contractor or to his/her employees shall be assumed by the Contractor. The certification of training shall be submitted to the CO within five (5) days of said training.

C.10 Specific Tasks - Quality and Performance Standards The Contractor through innovation, technology, or other means, shall perform the work in this contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards, and shall be conducted by the COR as close to the time that the cleaning tasks are completed.

Listed below are the specific tasks and the performance standards the Contractor is required to meet in this contract:

Work to include, but not limited to:

DAILY (Monday, Wednesday, Friday):

The Contractor shall check with the FOS at the start of their shift for instructions, requests, or special problem situations.

Restrooms Clean and disinfect all sinks, faucets/hardware.

Clean and disinfect all toilets, urinals, fixtures (faucets, handles).

Clean and disinfect restroom door handles/push plates.

Replace toilet paper rolls when they are empty or almost empty – put almost-empty rolls on top roll holder in women’s rooms.

Replace paper towels (ensure all dispensers are adequately stocked).

Ensure soap dispenser is stocked and works properly. The bag requires priming before it will work properly.

Conference Rooms (119, 118)/Reception Area, Lobby Clean tables.

Empty trash and recycling.

Break Room/Kitchen (one on both floors) Clean and disinfect tables & countertops.

Clean and disinfect sink and faucet.

Replace paper towels (ensure all dispensers are adequately stocked).

Ensure soap dispenser is stocked and works properly. The bag requires priming before it will work properly.

Vacuum/sweep/mop, including large entry mat in downstairs break room. Shake mat outside if it is filled with salt or sand, then vacuum. Empty trash and put new trash bag in receptacles.

Lobby Area/Front Main Entry Door Area Vacuum/sweep area, including large entry mat in lobby and vestibule.

Clean and disinfect all windows/handles on entryway doors.

Hallways Vacuum/sweep floor.

Vacuum all entry mats in hallways and vestibules, and the mat in the downstairs break room.

Vacuum interior stairs.

Spot mop areas where spills or stains are present. 9

WEEKLY:

Restrooms (four in Lab):

Mop and disinfect restroom floor.

Wipe down and disinfect stall partitions, fixtures (door handles), and restroom walls.

Clean mirrors.

Clean soap dispensers, if needed. Clean area under and near soap dispenser. There should be no soap residue. Scrub wall if necessary.

Scrub tile wall and caulking around sinks, and in toilet stalls. Tile and grout must be clean.

Empty recycling from large blue bin. This is mostly paper towel waste. Empty the recycling into large plastic bins (square in cross section) that are located in room 130.

Dust wall. No cobwebs shall be present.

Garage Restroom:

Wipe down and disinfect shower stall.

Spot clean walls as needed.

Sweep, Mop and disinfect restroom floor (requires removing any mats on the floor and replacing them when done).

Empty trash.

Replace paper towels (ensure dispenser is adequately stocked).

Replace soap (ensure soap dispenser is stocked and works properly. The bag requires priming before it will work properly).

Clean mirror.

Clean soap dispenser if needed.

Shake floor mats outside, or vacuum them.

Dust baseboard heater and other surfaces. No cobwebs shall be present.

Offices:

Vacuum offices with carpet (most have carpet).

Sweep/Mop offices that have tile flooring.

Dust flat surfaces (window sills, top of bookcases, etc) except desks.

Spot clean carpet as needed and by request.

Note: room 208 is an office and not a lab.

Break Rooms (one on each floor):

Clean and sanitize sink.

Clean microwaves inside and out.

Clean stove.

Clean and sanitize all countertops.

Laboratories:

Sweep or vacuum floor and dust windows.

Empty trash and put new trash bag in receptacles.

Hallways, front entryway, stairwell:

Vacuum/sweep floor, including entry mats in hallways and vestibules at the four side entrances.

Damp mop floors as needed and by request from FOS.

Mop entire hallway at request of FOS.

Dust, remove cobwebs. No cobwebs shall be present.

Dust railings in stairwell.

Sweep stairwell.

Lobby/Public Space/first floor copy machine area:

Clean and disinfect entrance door hardware/handles.

Vacuum/sweep floor, including stairs and landings. Clean wood stairs with wood cleaner.

Empty recycling. This is mostly paper. Empty the recycling into large bins (square in cross section) that are located in room 130.

Empty trash and put new trash bag in receptacles.

Elevator:

Clean/wipe down interior cab surfaces.

Vacuum rug, sweep floor.

Dust, remove cobwebs. No cobwebs shall be present.

Drinking Fountains (one on each floor of lab):

Clean and disinfect drinking fountains.

Scrub back of water filling station. No water stains shall be present.

Room 130 (“Machinery Space” where paper towels and toilet paper are stored):

Sweep floor from double doors to air handler.

Break down any cardboard boxes in this area and place in large recycling bins.

Empty all trash in trash barrels into dumpster. Put new trash bags into trash cans.

Second floor Printer area:

Empty trash.

Empty recycling. This is mostly paper. Empty the recycling into large bins (square in cross section) that are located in room 130.

Dust surfaces and walls. No cobwebs shall be present.

Restrooms:

Empty trash and put new trash bag in receptacles.

Empty paper towel recycling into bins located in utility room/recycling room.

Sweep and mop floor.

Conference Rooms (119, 118) and Reception Area:

Empty trash and put new trash bag in receptacles.

Dust all surfaces.

Break Room/Kitchen (one on both floors):

Empty trash and put new trash bag in receptacles.

Lobby Area/Front Main Entry Door Area:

Empty trash and put new trash bag in receptacles.

RECYCLING BINS:

Take large square rolling recycling bins (usually about four) to outside of building by 7:30 AM every Friday for pick up. They’re to be taken to the area just outside of the downstairs break room (south side of building) and placed away from the exterior doors, for pick-up by Durham Public Works. When bins are empty (usually by 1:00 PM) they must be returned to the area where they came from. Three recycling bins are stored in room 130. One is stored in the “gas storage room/paper shredding room” and one is stored in 11 the first floor copy machine area. When placed back in their location, the lids shall be left open. When left outside, lids to the recycling bins shall be closed.

MONTHLY:

Break rooms (2):

Clean and disinfect refrigerator. Arrange date with FOS. Contractor will remove any items left in the refrigerator and will place them in a plastic bin (provided by FOS).

Scrub, wipe, and clean walls. Wall behind sink, and around recycling and trash cans, shall be entirely free of stains.

Laboratories:

Sweep and mop floors. Occupants will be informed that this will happen on the first Wednesday of the month unless scheduled otherwise with occupant.

Laboratories:

Sweep and mop floors (please be flexible and work with occupants on when this can be done – they may not all want it on the same day of the week).

Lobby/Public Space/first floor copy machine area:

Clean all glass doors, panels - streak free.

Area under stairwell where bicycles are stored:

Vacuum/sweep floor.

Damp mop floors as needed and by request from FOS.

Mop at request of FOS.

Dust, remove cobwebs. No cobwebs shall be present.

Dust railings in stairwell.

Garage:

Sweep woodworking bay and middle bay of garage. Dust windows and around garage doors.

Once a Year, or by request from FOS:

Carpeted Rooms:

Clean (shampoo) all carpeted areas by FOS request only. This shall be listed as a separate charge from monthly billing.

Windows:

Clean all windows – streak free – both sides. This applies to interior and exterior windows.

Note:

• The Forest Service will provide the following supplies for the building, to be stocked/used by the contractor:

hand soap for dispensers, toilet paper, paper towels, trash bags.

• The Forest Service will provide cleaning chemicals and the following materials/tools to be used for this contract: nitrile gloves, mops, mop buckets, brooms, rags, scrubbers/sponges, spray bottles. All containers must be labelled.

• Vacuums must be provided by the contractor.

• All trash collected is to be emptied into dumpster on site at the conclusion of that day’s cleaning. The dumpster is located at the rear of the building. Contractor shall not dump personal trash, or trash from other job sites, into the dumpster located on this property. Contractor shall not dump unauthorized articles (such as air conditioners, feces, and hazardous or toxic materials). 12

• Any chemicals brought into the building must be approved by the FOS and the contractor must provide a Safety Data Sheet (SDS) for each product used.

452.211-72 STATEMENT OF WORK/SPECIFICATIONS. (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Performance Work Statement (PWS)/Specifications referenced in Section C.

452.211-73 ATTACHMENTS TO STATEMENTS OF WORK/SPECIFICATIONS (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SECTION D - Packaging and Marking (There are NO clauses in this Section)

SECTION E - Inspection and Acceptance

E.1 Performance Requirements Standards:

Performance requirement standards are described in the Performance Requirements Standards Summary Tables (Attachment 2) for (as applicable) daily, weekly, monthly, quarterly, semi-annual and/or annual.

The Contractor is expected to ensure services are provided or performed to the appropriate standards through the Contractor’s Quality Control Plan.

E.2 Inspection Procedure:

Inspection of the office to determine the acceptability of the workmanship will be made by the Government, and any deficiencies encountered will be called to the attention of the Contractor.

Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the performance standards.

Contractor shall complete a cleaning inspection checklist, which includes other frequency services, for each day of cleaning to ensure quality standards are being met. These checklists will be utilized by the COR to substantiate work completed during Government inspections.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, and/or required services not performed and may contact the CO or the COR to communicate a complaint.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing. Refer to the Performance Requirements Standards Summary Tables for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determination.

Inspection/acceptance are further covered in 52.212-4 Contract Terms and Conditions—Commercial Items (MAY 2015) under (a) Inspection/Acceptance.

E.3 Acceptance Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the Acceptable Quality Level (AQL) listed in the Performance Requirements Standard Summary Tables.

52.246-1 Contractor Inspection Requirements (Apr 1984) The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This 13 clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

452.246-70 Inspection and Acceptance. (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at: Delaware NRS office.

SECTION F - Deliveries or Performance

F.1 Definitions

CONTRACTING OFFICER (CO) – A Government personnel with the authority to bind the government in a contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

CUSTOMER FEEDBACK – Customer feedback is firsthand information from the actual users of the service.

GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the TASK AND PERFORMANCE STANDARDS.

QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

QUALITY CONTROL PLAN (QCP) – A quality control plan is a plan developed by the contractor for its internal use to ensure that it performs and delivers high-quality service.

RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

SPECIFIC TASKS – QUALITY AND PERFORMANCE STANDARDS. Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

52.242-17 Government Delay of Work (APR 1984)

452.211-74 Period of Performance. (FEB 1988) The period of performance of this contract is approximately June 1, 2019 through May 31, 2020. There are 4 additional option periods that may be exercised at the discretion of the government.

June 1, 2020 – May 31, 2021 June 1, 2021 – May 31, 2022 June 1, 2022 – May 31, 2023 June 1, 2023 – May 31, 2024

SECTION G - Contract Administration Data

G.1 Contract Award A written award or acceptance of an offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

G.2 Forest Service Representatives David Easter shall serve as the Contracting Officer (CO) on this contract, unless changed by an authorized government contracting officer. The assigned Contracting Officer has full warrant authority over all contract issues. The CO can be reached by email at david.easter@usda.gov

G.3 Unauthorized Instructions from Government or Other Personnel The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

G.4 Designation of Contracting Officer’s Representative (COR) The Contracting Officer designates the Contracting Officer's Representative(s) (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Aaron C. Cleaver shall serve as the COR. The COR can be reached at aaron.c.cleaver@usda.gov

G.5 Invoices & Payments.

Invoice Processing Platform (www.IPP.gov) All invoices are to be submitted in the electronic Invoice Processing Platform (IPP) System "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury. More information can be found at this website ahttps://www.ipp.gov/index.htm. Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

452.215-73 Postaward Conference. (NOV 1996) A post award conference with the successful offeror is required. The Contracting Officer Representative (COR) will contact you on time and place of post award conference. The conference will be held at: USDA Forest Service

Northern Research Station 271 Mast Road Durham, NH 03824 https://www.ipp.gov/index.htm http://www.ipp.gov/vendors/enrollment-vendors.htm

SECTION H - Special Contract Requirements

H.1 SUBMITTALS

The following shall be submitted for acceptance:

The following shall be submitted to the CO for approval after award and prior to the commencement of work to be performed under this contract:

A. Employee Security Checks – Contract shall provide the Government with names of employees that will be performing this service and all employee information required for Government Background checks as required by HSPD-12.

B. Biobased Products - A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

C. SDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose of use of each of the material listed. A simply safety data sheets (SDS) for each product and material listed must also be provided.

D. Safety Plan – A written Safety Plan (see SECTION 10: SAFETY) must be submitted to the Government at least 10 days after award and will be incorporated into the resultant contract.

D. Quality Control Program – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative. A written Quality Control Plan must be submitted to the Government at least 30 days after award and will be incorporated into the resultant contract.

452.228-71 Insurance Coverages (NOV 1996) Pursuant to FAR 28.306(b) and as incorporated by reference in Section I, FAR 52.228-5, Insurance – Work on a Government Installation (JAN 1997), the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers’ compensation and employer’s liability. The Contractor is required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability. The contractor shall be required to provide bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile liability. The contractor shall be required to provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $200,000 per occurrence for property damage. The amount of liability coverage on other policies shall be 16 commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance.

Coverage shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

SECTION I - Contract Clauses

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance. (OCT 2018) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note). 17

(5) [Reserved]

(6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

_ X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

(10) [Reserved]

(11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

(ii) Alternate I (Jan 2011) of 52.219-4.

(13) [Reserved]

_ X_ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

(17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637 (d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Nov 2016) of 52.219-9. 18

(v) Alternate IV (Aug 2018) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_X_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

(23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O.

13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(ii) Alternate I (Feb 1999) of 52.222-26.

_X_ 29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ii) Alternate I (July 2014) of 52.222-35.

_X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ii) Alternate I (July 2014) of 52.222-36.

_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019)

(22 U.S.C. chapter 78 and E.O. 13627).

(ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627). 19

(34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items…