Amendment 0001 Packet 12639526Q0248 Janitorial services Blakely GA.pdf

(x)

12639526Q0248 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

08/03/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/03/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 0001 is to:

1. Revise Attachment 1 Statement of Work. See Continuation Pages of this Amendment for details.

2. Add Attachment 2, USDA NSLB Blakely, GA Building Layout

3. Incorporate the attached Questions and Answers

All other terms and conditions remain the same.

Period of Performance: 09/01/2026 to 08/31/2031

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LISA A. DRAVES

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SF30 Continuation Page12639526Q0248 Janitorial services Blakely, GA :

a. Attachment 1 Statement of Work is revised as follows (Additions underlined, deletions strike-through):

• Section 3.0 Technical Requirements / Tasks

The Contractor must provide the Government a background check for any janitorial employee being considered for service at the USDA facility. The background check must be provided prior to the employee beginning work at the facility. Upon approval by facility management the contract personnel may enter into service. For security purposes, all personnel (contracted and USDA) will be required to wear identification badges while on the premises.

Contractor's employees will sign in and out each day and will have an assigned escort for the duration of their work. They will not have routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally-controlled information system. Therefore, they are excluded from USDA Background check requirements.

Contractor employee(s) must:

a. Not by word or deed give the impression or appearance of being a Government employee;

b. Wear appropriate badges visible above the waist that identify them as contractor employees when in Government spaces, at a Government-sponsored event, or an event outside normal workspaces in support of the contract/order;

c. Clearly identify themselves as contractor employees in telephone conversations and in all formal and informal written and electronic correspondence. Identification must include the name of the company for whom they work;

d. Identify themselves by name, their company name, if they are a subcontractor the name of the prime contractor their company is supporting, as well as the Government office they are supporting when participating in meetings, conferences, and other interactions in which all parties are not in daily contact with the individual contractor employee; and

e. Be able to provide, when asked, the full number of the contract/order under which they are performing, and the name of the Contracting Officer’s Representative.

2) If wearing a badge is a risk to safety and/or security, then an alternative means of identification may be utilized if endorsed by the Contracting Officer’s Representative and approved by the Contracting Officer.

3) The Contracting Officer will make final determination of compliance with regulations regarding proper identification of contractor employees.

5.0 Deliverables / Schedule

Key Deliverables Listing and frequency UPDATED TABLE

Item No.

Deliverable Objective Due

Empty wastebaskets and other containers of trash.

Rooms ALL

Remove ‘trash’ to the dumpster.

* see Special considerations

WEEKLY

Remove ‘trash’ from other designated areas.

Rooms ALL

Remove ‘trash’ to the dumpster.

ex) carboard boxes, packing boxes, etc. in hallways, outside cubicles, breakrooms, receiving areas, and conference rooms.

* see Special considerations

WEEKLY

Clean Restrooms Rooms 7 &8

Clean, disinfect and sanitize surfaces.

ex) sinks, toilets, stalls, counters, dispensers, doors, drinking fountains WEEKLY

Clean Breakroom Room 6

Clean, disinfect and sanitize surfaces.

ex) tables, counters, refrigerators, microwaves, drinking fountains.

Remove ‘trash’ to the dumpster.

* see Special considerations

WEEKLY

Maintain dispensers Rooms 6, 7, & 8

Restock dispensers as needed, i.e. replace paper towels, toilet paper, seat covers, hand towels, and soap to ensure steady supply.

WEEKLY

Water Fountains Room 10

Clean, disinfect and sanitize surfaces.

Remove debris where applicable WEEKLY

Rugs Rooms 10, 11, 13,20, outside 22, 23, Vacuum and remove ‘trash’ to the dumpster.

ex) Conferences and meetings result in non-routine debris and ‘trash’

WEEKLY

Clean Tile Floors ( All Rooms )

Sweep and remove ‘trash’ to the dumpsters.

* see Special considerations WEEKLY

Clean Tile Floors ( Designated Areas )

• Breakroom Floors 6

• Restrooms 7&8

• Front Offices 1,2, 3, 5, Clean, disinfect, and mop tile floor with soapy water or cleanser containing water. Remove newly discovered stains on floor tile as soon as possible.

Report problematic areas and issues immediately.

This includes (where directed) between refrigerators, freezers, and other accessible areas without moving furniture or equipment.

WEEKLY

Clean Tile Floors ( Designated Areas ) Laboratory Spaces 10, 11, 12, 13, 15, 16, 17, 18, 19, Clean, disinfect, and mop tile floor with soapy water or cleanser containing water. Remove newly discovered stains on floor tile as soon as possible.

Report problematic areas and issues immediately.

This includes (where directed) between refrigerators, freezers, and other accessible areas without moving furniture or equipment.

* see Special considerations

WEEKLY

Clean Tile Floors (Designated Areas)

• Hallways 20

Clean, disinfect, and mop tile floor with soapy water or cleanser containing water. Remove newly discovered stains on floor tile as soon as possible.

Report problematic areas and issues immediately.

WEEKLY

Clean Windows and Sills Clean and disinfect interior window surfaces, casings and seals

WEEKLY

Buff Strip and Wax Lab Area Industrial Flooring

Strip Buff and Wax Lab Area Industrial Flooring

Quarterly

Deep Clean Grinding Room Flooring and Walls

Deep clean grinding room flooring and hard surface walls

Quarterly

Janitorial services Blakely, GA 12639526Q0248 – Q&A

1. Wage DeterminaƟon

a) Would you please provide the applicable wage determinaƟon or direct me to where it can be obtained?

Answer: The solicitaƟon clearly outlines Wage DeterminaƟons for Blakely, GA C04 RFQ Packet 12639526Q0248 Janitorial services Blakely GA page 19, Wage DeterminaƟon 2015- 4513 Revision No 35.

b) Wage DeterminaƟon: Could you confirm the applicable Service Contract Act Wage DeterminaƟon number and revision for this place of performance, and the correct employee classificaƟon(s) to be used (e.g., Janitor, Building Cleaner)?

Answer: The solicitation does not require the contractor to hire a specific employee classification. However, the contractor is responsible for providing sufficient personnel and resources to ensure timely completion of all work outlined in sections 3.0 Technical Requirements / Tasks and 5.0 Deliverables / Schedule of the Statement of Work.

2. Submission Format

a) Should the quote package be submiƩed as a single PDF aƩachment, or are separate files acceptable for the pricing schedule, technical capability, and past performance secƟons?

Answer: The solicitaƟon does not outline if one or mulƟple files will be accepted.

Submiƫng one or mulƟple documents is acceptable.

3. Site Visit

a) Is a site visit available prior to quote submission, given the facility's mixed office/lab layout and restricted/controlled access areas? If so, please advise scheduling procedures?

Answer: No.

3. Insurance

a) Are there minimum liability insurance or workers' compensaƟon coverage limits the Government requires the contractor to carry?

Answer: The solicitaƟon does not outline minimum liability insurance or workers' compensaƟon coverage limits

4. Staffing ExpectaƟons:

a) Given the 7,020 sq. Ō. facility and a single weekly service window (1:00–4:30 PM), does the Government have an expected number of personnel or labor hours in mind, or is that enƟrely at the offeror's discreƟon?

Answer: The Firm Fixed Price Contract Format does not consider labor hours or number of personnel. See SecƟon page 1 of the RFQ-Firm Fixed Price Contract.

4. Incumbent Details

a. If there is an incumbent, could you please share the Purchase Order number and the total value associated with their contract? Are there any changes in the previous scope to new one? Are there any post-award submiƩals that we should be aware of? If so, could you please provide the relevant informaƟon?

Answer: Yes and No. The previous contract lapsed at no reflecƟon of the incumbent.

Contract 12639522C0072 was a base plus 4 opƟon year contract for a total of $50,544.00.

No changes and no post award submiƩals.

b. Is there an incumbent contractor currently or previously performing this work, and if so, is any historical pricing or lessons-learned informaƟon available?

Answer: Yes, the previous contract lapsed at no reflecƟon of the incumbent. Contract

12639522C0072 was a base plus 4 opƟon year contract for a total of $50,544.00. No changes and no post award submiƩals.

5. Quarterly Deep Cleaning

a. For the "strip, buff, and wax" lab area industrial flooring and "deep clean" grinding room flooring/walls tasks, can you provide the approximate square footage of these specific areas so we can scope labor and materials accurately?

Answer: The solicitaƟon was amended to include AƩachment 1 USDA NSLB Blakely, GA

Building Layout. All surfaces except for the grinding room which is painted concrete will require strip, buff, and wax.

b. Government-Furnished Property vs. Contractor-Furnished Property (Specialized Floor Equipment) SOW SecƟon 4.0 states that the facility will furnish equipment such as mops, brooms, dust pans, and trash cans, and notes that "all work is manual." However, the Key Deliverables schedule requires the contractor to "Buff, Strip, and Wax Lab Area Industrial Flooring" on a quarterly basis. Please clarify if the Government will provide the specialized industrial floor-stripping machines, buffers, pads, and chemical consumables (stripper and wax) on-site, or if the Contractor is responsible for providing all equipment and materials required to execute this quarterly task.?

Answer: The government will not provide the specialized industrial floor-stripping machines, buffers, pads, and chemical consumables (stripper and wax) on-site. The Contractor will be responsible for providing all equipment and materials required to execute this quarterly task.

6. Detailed Floor Plan

a) The square footage of the Laboratory Industrial Flooring requiring quarterly strip, buff, and wax services. A floor plan or room schedule idenƟfying the office, laboratory, hallway, restroom, and breakroom areas, if available. ConfirmaƟon whether the quarterly industrial floor maintenance applies to the enƟre 7,020 square foot facility or only designated laboratory areas. The square footage of the Laboratory Industrial Flooring requiring quarterly strip, buff, and wax services. A floor plan or room schedule idenƟfying the office, laboratory, hallway, restroom, and breakroom areas, if available. ConfirmaƟon whether the quarterly industrial floor maintenance applies to the enƟre 7,020 square foot facility or only designated laboratory areas.

Answer: The solicitaƟon was amended to include AƩachment 1 USDA NSLB Blakely, GA Building Layout.

b) Detailed Area Square Footage Breakdown: SOW SecƟon 3.0 idenƟfies the total facility size as 7,020 sq. Ō. of mixed office and laboratory space. To ensure accurate pricing and labor-hour esƟmaƟon, could the Government provide the approximate square footage breakdown for:

(a) Carpeted rug areas requiring weekly vacuuming. (b)Hard-Ɵle laboratory floors requiring quarterly buffing, stripping, and waxing (c) The Grinding Room requiring quarterly deep cleaning of floors and hard-surface walls.

Answer: The solicitaƟon was amended to include AƩachment 1 USDA NSLB Blakely, GA Building Layout.

7. Mopping OperaƟons Schedule

a) SOW SecƟon 3.0 and the "Special ConsideraƟons" secƟon restrict on-site performance strictly to the hours of 1:00 PM and 4:30 PM once per week, while explicitly staƟng that mopping cannot occur if USDA personnel occupy the space. If the laboratory or office spaces remain occupied by USDA personnel during the designated 1:00 PM to 4:30 PM window, what is the protocol for compleƟng the floor mopping deliverables? Will aŌer-hours access or alternaƟve days be authorized to complete these tasks?

Answer: Mopping can occur when USDA personnel are in the building but not when they are acƟvely working in the same areas being mopped. Employees will make every effort to make spaces available to be mopped but areas may need to be mopped in a different order during the Ɵme window to avoid mopping in areas where an employee is acƟvely working. Wet floor signage will be provided and needs to be used during mopping operaƟons. ExcepƟons can be made if circumstances arise where an area is unavailable during the Ɵme window wherein those areas can be addressed during the next mopping operaƟon

8. Badging

a. What is the process and lead Ɵme for obtaining facility ID badges for contract personnel?

Answer: SecƟon 3.0 Technical Requirements / Tasks was revised. Contractor personnel will wear appropriate badges visible above the waist that idenƟfy them as contractor employees when in Government spaces, at a Government-sponsored event, or an event outside normal workspaces in support of the contract/order

9. Background Checks

a) Standard for Background Veƫng and Processing Turnaround: SOW SecƟon 3.0 requires the Contractor to submit background checks for personnel prior to their entering service. Please clarify the specific veƫng standard or type of background check required (e.g., local/state criminal check, federal background check, or USDA-specific security veƫng forms such as HSPD-12). AddiƟonally, what is the Government's esƟmated processing and approval Ɵmeline once these background checks are submiƩed?

Answer: See SF30 ConƟnuaƟon Page AƩachment 1 Statement of Work is revisions

b) Background Checks: What is the typical processing Ɵme for the government-required background check for janitorial employees, and what informaƟon/documentaƟon must be submiƩed to iniƟate it? This affects our proposed start-of-performance Ɵmeline.

Answer: See SF30 ConƟnuaƟon Page AƩachment 1 Statement of Work is revisions