C04_Attachment 2 SOW.docx

STATEMENT OF WORK

1.0 Contract Project:

New lab office

1.1 Location:

25 Jose Santana USDA BLDG Carolina Puerto Rico 00979

1.2 Project Background:

This Statement of Work (SOW) is to procure the following:

· This is to construct an office by partitioning a large office into two. This is to accommodate a new entomology position at the Carolina Plan Inspection Station Lab.

1.3 Project Description:

1. Office Space.

a. Partition an office into two by erecting two drywalls in a corner.

b. Divide electrical lighting to make it an independent circuit

c. Add an additional lighting fixture

d. Add new electrical conduits to have at least one outlet per wall, if needed

e. Add a conduit for LAN connections

2. Logistics

a. Lab disruptions should be at minimum by containing all materials to a designated area within the lab.

b. Dust and debris should be contained and cleaned

c. Work will be performed during business hours

1.4 Project Data:

If available, as-built or recorded drawings e.g. site plan, aerial photo of site, etc. shall be provided to the contractor. The following information and design criteria are also available for the Contractor’s use and compliance:

2.0 Project Contact Persons:

2.1 Contracting Officer (CO)

TBD

2.2 Program Manager: Enrique Diaz

25 Ave. Jose A Tony Santana USDA Building Carolina, P.R. 00979 Voice 787-710-7443 Mobile 787-553-2047 Email enrique.diaz@usda.gov

3.0 SCOPE OF CONTRACTOR SERVICES: Specific Contractor services to be provided under this task order are summarized below.

3.1 General: Prior to the start of installation, Contractor shall submit for review and approval drawing submittal(s) for all proposed work including manufacturers’ catalog cut sheets for all materials and equipment. Construction drawings and specifications should show all proposed work items and schedules. Submittals shall meet the requirements of section 6.0 “Project Submittals.” Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.”

3.1.1 Contractor shall pull all applicable permits prior to the start of construction. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

· International Building, Plumbing and Mechanical Codes

· National Fire Protection Code (NFPA)

· National Standard Plumbing Code

· National Electrical Code (NEC)

· National Life Safety Code

· OSHA Regulations

· Americans with Disabilities Act (ADA)

· Uniform Federal Accessibility Standards

· Environmental Protection Agency (EPA)

· National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

· USDA Facilities Design Standards - ARS 242-01M

3.2 Pre-design Phase/Contractor Services: The Contractor shall provide all services necessary to execute the SOW including but not limited to the following tasks marked by an “X”.

4.0 PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and PPM and inform the CO and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain project boundaries, site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design shall comply with USDA Facilities Design Standards provided in paragraph 1.4 “Project Data.”

4.3 Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case by case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

4.4 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes including environmental regulations and permitting requirements.

4.5 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files. Electronic and hard copy formats of the drawings and specifications will be provided to USDA.

4.6 Construction Submittal Register: The Contractor will provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties.

4.7 Cost Estimates: The cost estimates shall include all associated parts of the repair such as subcontractor overhead and profit, contingencies, general requirements, etc.

4.8 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes. Include a copy of all meeting minutes in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

5.0 PROJECT SUBMITTAL SCHEDULE:

5.1 The project submittal schedule: The Contractor shall provide the CO/COR with a proposed schedule for all tasks.

a) Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO.

b) Within 15 calendar days after the award of the task order, the Contractor will provide the CO with a proposed schedule (subject to negotiation) of actual dates in bar chart format for individual submittals and Government review time. The schedule provided must indicate project requirements for each submission and review stage. Schedule shall establish contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. The Government requires a minimum of 14 calendar days to review.

c) Contractor shall submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs that represent the design stage. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. Drawings shall be completely noted and fully dimensioned. Specifications shall be typed in final format with all provisions included. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal to enable the Government to perform a thorough review.

Proposed Schedule for Construction Services

6.0 FINAL DOCUMENT TURNOVER:

6.1 All warranty, data sheets, soil boring reports, calculations, etc. shall be submitted within twenty (20) days of project completion. Contractor shall coordinate with the Government the format for the project closeout data.

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