Standard Form 30 Amendment 01 Solicitation 12639524Q0205.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

APHIS-MN-1263

The purpose of this amendment is to change Sections C.3.3 and Section C.4 of the Statement of Work as outlined within the SF 30 Continuation Sheet included with this amendment.

SEE PAGES 3 THROUGH 6 OF THIS DOCUMENT FOR CHANGES.

USDA APHIS

250 MARQUETTE AVE

SUITE 410

MINNEAPOLIS, MN 55401

1120555

12639524Q0205

1 6

07/01/2024

06/14/2024

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

STANDARD FORM (SF) 30

SOLICITATION 12639524Q0205

AMENDMENT 01

Section C.3.3 Violations is changed from:

The contractor is responsible for investigating all complaints of alleged violations. The contractor must maintain an electronic internal record keeping system of complaints received and electronically document follow-up actions taken, and final disposition.

The contractor must report all violation cases to AMS Technical Point of Contact even if the handler or importer took corrective action. The contractor will send violation cases to AMS Technical Point of Contact as case referrals, in electronic format, for review and potential action immediately after substantiating the violations. Referrals should include sufficient information to describe all of the facts of the case and provide all of the necessary documentation to substantiate the violation on its merits. The contractor must ensure that adequate evidence or exhibits have been collected that support the allegations.

To:

The contractor is responsible for investigating all complaints of alleged violations. The contractor must maintain an electronic internal record keeping system of complaints received and electronically document follow-up actions taken, and final disposition.

The contractor must report all violation cases to AMS Technical Point of Contact even if the handler or importer took corrective action. The contractor will send violation cases to AMS Technical Point of Contact as case referrals, in electronic format, for review and potential action immediately after substantiating the violations. Referrals should include sufficient information to describe all of the facts of the case and provide all of the necessary documentation to substantiate the violation on its merits. The contractor must ensure that adequate evidence or exhibits have been collected that support the allegations, such as milled peanut inspections, photographs, statements from witness statements, and disposition of the product, etc. Determination of adequate evidence is made on a case-by-case basis as appropriate.

Section C.4 Contractor Duties, Responsibilities and Deliverables is changed from:

1. Compliance Oversight:

a. Conducts handler visits as needed to observe and confirm compliance with the Peanut Standards.

b. Ensures blanchers and remillers are in compliance with the Standards (includes providing AMS with reports).

c. Observes cold storage areas and loading docks, if applicable.

d. Conducts handler audits.

e. Receives, investigates, documents, and electronically reports to AMS complaints of violations.

f. Prepares correspondence relating to compliance and/or enforcement activities, such as reports of compliance activity for organizations, recommendations for corrective actions, or other correspondence as per AMS guidance.

g. Tracks and monitors compliance of all outgoing peanut inspection certificates.

h. Tracks and maintains electronic records of all aflatoxin lab certificates.

i. Monitors compliance of lots re-designated as non-edible (including incoming inspection certificates).

j. Monitors compliance of AMS policies and discusses compliance issues with handlers and AMS MDD personnel.

2. Reporting and Record Keeping Responsibilities:

a. Assembles, compiles, and analyzes all information necessary in connection with the performance of the official duties of the contractor.

b. Keeps any Personally Identifiable Information (PII) confidential.

c. Maintains all books and records in accordance with AMS policies and procedures.

d. Prepares and completes monthly financial statements regarding expenditures and billing under the contract and submits an annual budget to AMS Technical Point of Contact.

e. Employs periodic updates in technology to ensure timely and efficient reporting of requested information, and for the tracking of compliance efforts.

f. Documents are handled electronically or practices to reduce the use of paper are implemented, as in accordance with the Paperwork Reduction Act of 1995.

g. Prepares and submits electronic reports regarding compliance activities, including, but not limited to, the number of handler visits, failed certificates reviewed, and corrective actions taken on a monthly basis (including quarterly reports for the FDA).

3. Program Consultation and Updates:

a. Consults with AMS regarding the potential impacts of adjustments to the

Standards in terms of compliance.

b. Visits with MDD to review and evaluate the work specified in the contract, including, but not limited to, two in person visits with MDD’s Winter Haven, Florida office, and one in person visit with MDD’s Washington, D.C-based staff each year.

c. Updates MDD on changes and improvements to document retention, communication, and database technologies.

d. Provides background information regarding the status of the industry and the contract as requested.

e. Notifies and seeks AMS approval regarding any request for information from outside sources.

4. Enforcement Activities:

a. Prepares and submits case referral reports in a timely manner for enforcement purposes by AMS.

b. Provides AMS with additional information on compliance cases, upon request.

To:

1. Compliance Oversight:

a. Conducts handler visits as needed to observe and confirm compliance with the Peanut Standards.

b. Ensures blanchers and remillers are in compliance with the Standards (includes providing AMS with reports).

c. Observes cold storage areas and loading docks, if applicable.

d. Conducts handler audits in accordance with the Contractor’s inspection/audit plan that must be submitted to and approved by the USDA Technical Point of Contact prior to use.

e. Receives, investigates, documents, and electronically reports to AMS complaints of violations.

f. Prepares correspondence relating to compliance and/or enforcement activities, such as reports of compliance activity for organizations, recommendations for corrective actions, or other correspondence as per AMS guidance.

g. Tracks and monitors compliance of all outgoing peanut inspection certificates.

h. Tracks and maintains electronic records of all aflatoxin lab certificates.

i. Monitors compliance of lots re-designated as non-edible (including incoming inspection certificates).

j. Monitors compliance of AMS policies and discusses compliance issues with handlers and AMS MDD personnel.

2. Reporting and Record Keeping Responsibilities:

a. Assembles, compiles, and analyzes all information necessary in connection with the performance of the official duties of the contractor.

b. Keeps any Personally Identifiable Information (PII) confidential.

c. Maintains all books and records in accordance with AMS policies and procedures.

d. Prepares and completes on a monthly-basis, aservices report regarding the actions performed in the prior month. This report must include a summary of the current data for each crop year (typically up to four crop years at any given time), including positive lots, lots failing grade, non-edible lots, and lots going to wildlife feed.

e. Employs periodic updates in technology to ensure timely and efficient reporting of requested information, and for the tracking of compliance efforts.

f. Documents are handled electronically or practices to reduce the use of paper are implemented, as in accordance with the Paperwork Reduction Act of 1995.

g. Prepares and submits electronic reports regarding compliance activities, including, but not limited to, the number of handler visits, failed certificates reviewed, and corrective actions taken on a monthly basis (including submitting quarterly reports to the USDA Technical Point of Contact for USDA to submit to the FDA).

3. Program Consultation and Updates:

a. Consults with AMS regarding the potential impacts of adjustments to the

Standards in terms of compliance.

b. Visits with MDD to review and evaluate the work specified in the contract, including, but not limited to, two in person visits with MDD’s Winter Haven, Florida office, and one in person visit with MDD’s Washington, D.C-based staff each year.

c. Updates MDD on changes and improvements to document retention, communication, and database technologies.

d. Provides background information regarding the status of the industry and the contract as requested.

e. Notifies and seeks AMS approval regarding any request for information from outside sources.

4. Enforcement Activities:

a. Prepares and submits case referral reports in a timely manner (depending upon the scope and complexity of each case) for enforcement purposes by

AMS.

b. Provides AMS with additional information on compliance cases, upon request.