24Q00004 Q and A Oct 18 2023_ (004).docx
DOCX document 17 KB Posted
- Attached to
- Janitorial Services for Amityville, NY location
- Solicitation number
- 12639524Q0004
About this file
This document contains questions and answers regarding solicitation number 12639524Q0004 for janitorial services at a Department of Agriculture location in Amityville, New York. Key details include the address of the location to be cleaned, a breakdown of flooring types totaling approximately 8,553 square feet of carpeting, 353 square feet of tile, and 594 square feet of laminate. The cleaning services are required daily Tuesday and Thursday during business hours which include cleaning one kitchen area, one fridge, and two microwaves. All cleaning supplies and materials are to be provided by the contractor. Site visits are available by contacting the named individual on Friday between specified times. Proposals must meet the criteria on page three of the solicitation package and are to be evaluated based on those same criteria.
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Other files
| File | Type | Posted |
|---|---|---|
| 12639524Q0004 (2A).pdf | ||
| 12639524Q0004 (1).pdf | ||
| 275 Dixon floor plan with legends (004).pdf |
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24Q00004 – Q & A
1. Do you have an approximate date when this service will start? November 1 or date of award.
2. What is the Contract Number ID? No contract is in place at this time.
3. What is the Contract Amount? No contract is in place at this time.
4. How many employees or staff are currently working on this contract? At present we have 23 employees.
5. Is there a maximum contract value ceiling that the Government can disclose to potential offerors? No
6. Who is the incumbent? No contract is in place at this time.
7. Is there a breakdown of flooring types between carpet, tile, concrete, etc.… available?
Carpeting in offices, cubicle areas and public passageways Laminate flooring in lobby, IT room and three bathrooms Tiles in two bathrooms and kitchen
8. Is there a bathroom fixture count available for each location; toilets, urinals, etc.…?
Gym and gym bathroom: 2 sinks, 1 toilet, 1 shower cubicle Lobby bathroom: 1 sink, 1 toilet Double bathroom: 1 sink, 2 toilets Two Single bathrooms: 1 sink and 1 toilet in each
9. Is there a breakdown of flooring types between carpet, tile, concrete, etc.… available? See 7
10. What would you like in the proposal to be considered acceptable? Please refer to page 3 of the solicitation package.
11. What the is exact address of the location? 275 Dixon Avenue, Amityville NY 11701
12. What cleaning supplies are provided the USDA? Vendor supplies all.
13. Is there staff in the building while the cleaning Service is performed? Yes, during business hours.
14. Is there any way the cleaning Service can be provided during non-business hours or days other than Tuesday and Thursday? No, during business hours.
15. What toiletries or other supplies, if any, are expected to be provided by the cleaning company. And if supplies are expected to be provided by the cleaning company, how many USDA employees are staffed at the facility? Vendor supplies all. At present we have 23 employees. In process of hiring more; conservatively 1 to 10 more
16. Can you please confirm that the only part of the building that is expected to be cleaned is the part that is outlined in red, in the floor plans? Can confirm. Vendors can also be shown during tours.
17. Is the building predominantly vinyl flooring, carpet, a combination of both; or predominantly vinyl floors with landing mats? Predominantly carpet would small sections of tile by the parking lot entry, IT room, and in the kitchens and bathrooms (See Q 8).
18. Would you like past performance references from private sector contracts that I have Serviced in addition to the current USDA contract performance reference? Yes, that will be allowed.
19. Please confirm: "ALL CLEANING SUPPLIES WILL BE SUPPLIED BY USDA." Or shall everything be furnished by vendor? All supplied by vendor.
20. It would be much appreciated if you're able to give a little clarification on what will be required of the contractor in respect to cleaning supplies and equipment as well as in who is considered "vendor" and if supplying toilet paper, paper towels and soap for the dispensers is at the expense of the contractor or government. Expense of contractor.
21. In regard to the yearly steam cleaning of carpets and quarterly window cleaning, is there an estimated square footage of carpet? 8,553 sq ft (see Q 23).
22. Approximately how many windows and window type are to be washed quarterly?
14 outward facing windows in offices, cubicle area and gym 5 outward facing bay windows in kitchen 10 inside windows between offices and office rooms 3 glass doors (1 double in lobby and 1 single in IT room) Mirrored shower room in gym
23. Is all of the flooring carpeted or are there other types of flooring in the building? If so what are the applicable square footages for the different flooring?
Laminate flooring approx. 594 sq. ft.
Tile flooring approx. 353 sq. ft.
Carpeting approx. 9500 – 594 – 353 = 8553 sq. ft
24. Please advise how many kitchens, fridges, and microwaves?
1 kitchen 1 fridge 2 microwaves
25. How do I schedule a site visit? Site visits will be this Friday (Between 9:30-2:30). Contact Suzanne Kreuz at (516) 315-8530.
26. Are there alternative days to clean if there are emergencies such as snow days? Not at this time but is subject to change once contract is awarded.
27. The RFP states a background check is required; do contractors have to be US Citizens to pass the check? The contractors will need to be legally able to work in the United States
28. What are the evaluation criteria rules? See Page 3 - INSTRUCTIONS TO QUOTERS:
29.
File details come from the government source that posted it. Updated .