RW_SOW.r1.pdf

Helicopter Inspection, Maintenance, and Repair Services United States Department of Agriculture (USDA) Animal Plant Health Inspection Service (APHIS) Wildlife Services (WS) Montana Wildlife Services

Billings, MT

PART 1.0 – THE SCHEDULE OF ITEMS Continued

0001 CLINS

Ordering Period One: Date of Award to – June 30, 2024

Item Description of Item Unit Estimated Unit Price Total Amount No. Quantity

0001a. 100 Hour Inspection w/o Parts Each 8 $_________ $_________

0001b. 300 Hour Inspection w/o Parts Each 4 $_________ $_________

0001c. Annual Inspection w/o Parts Each 5 Annual Inspection included w/300 hr

0001d. Hourly Labor Rate Repairs Hour NA $_____ Not to Exceed $150,000.00

0001e. Parts NA Not to Exceed $120,000.00

(TBD) **

0001f. Travel Expenses if Required Not to Exceed $3,000.00

0002 CLINS

Ordering Period Two: July 1, 2024 – June 30, 2025

0002a. 100 Hour Inspection w/o Parts Each 8 $_________ $_________

0002b. 300 Hour Inspection w/o Parts Each 4 $_________ $_________

0002c. Annual Inspection w/o Parts Each 5 Annual Inspection included w/300 hr

0002d. Hourly Labor Rate Repairs Hour NA $_____ Not to Exceed $150,000.00

0002e. Parts NA Not to Exceed $120,000.00

0002f. Travel Expenses if Required Not to Exceed $3,000.00

0003 CLINS

Ordering Period Three: July 1, 2025 – June 30, 2026

0003a. 100 Hour Inspection w/o Parts Each 8 $_________ $_________

0003b. 300 Hour Inspection w/o Parts Each 4 $_________ $_________

0003c. Annual Inspection w/o Parts Each 5 Annual Inspection included w/300 hr

0003d. Hourly Labor Rate Repairs Hour NA $_____ Not to Exceed $150,000.00

0003e. Parts NA Not to Exceed $120,000.00

0003f. Travel Expenses if Required Not to Exceed $3,000.00

0004 CLINS

Ordering Period Four: July 1, 2026 – June 30, 2027

0004a. 100 Hour Inspection w/o Parts Each 8 $_________ $_________

0004b. 300 Hour Inspection w/o Parts Each 4 $_________ $_________

0004c. Annual Inspection w/o Parts Each 5 Annual Inspection included w/300 hr

0004d. Hourly Labor Rate Repairs Hour NA $_____ Not to Exceed $150,000.00

0004e. Parts NA Not to Exceed $120,000.00

0004f. Travel Expenses if Required Not to Exceed $3,000.00

0005 CLINS

Ordering Period Five: July 1, 2027 – June 30, 2028

0005a. 100 Hour Inspection w/o Parts Each 8 $_________ $_________

0005b. 300 Hour Inspection w/o Parts Each 4 $_________ $_________

0005c. Annual Inspection w/o Parts Each 5 Annual Inspection included w/300 hr

0005d. Hourly Labor Rate Repairs Hour NA $_____ Not to Exceed $150,000.00

0005e. Parts NA Not to Exceed $120,000.00

0005f. Travel Expenses if Required Not to Exceed $3,000.00

TOTAL OF ALL LINE ITEMS $________________

** (TBD) To Be Determined. The vendor will supply a quote for parts along with the quote for any needed repairs. The pricing for parts shall be consistent with best prices offered most favorable customers.

SCHEDULE NOTES

1) The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The Government estimates, but does not guarantee, the volume of purchases under this contract. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed.

During the period of performance of the contract, the number of aircraft may vary. Other than the minimum contract amount stated in AGAR clause 452.216-73 below, no guarantee is given as to the actual number of inspection hours, hourly labor or parts required during the term of this contract.

2) Line items (a), (b), and (c) are firm fixed price indefinite delivery indefinite quantity. Line items (d) and (e) are reimbursable only based upon the actual costs for labor hours or the parts utilized. The costs for these line items shall be the contractor’s fully burdened rates. Therefore, the costs of the contractor’s parts shall include their material handling costs. The pricing for the parts shall vary depending on the type of part, whether it is new, overhauled, or serviceable part. NOTE: The costs for repairs and parts are separate from the line items for inspections. Line item (f) for travel is reimbursable.

3) Repairs are to be performed as firm fixed price. For any repairs the contractor must provide the

USDA, APHIS, WS program representative a firm fixed priced quote based on their assessment of the repairs to be completed. Once the quote has been reviewed and approved by the USDA, APHIS, WS program representative, the contractor can proceed with the repairs.

4) On rare occasions travel may be required to perform the services outlined in the Statement of Work if the aircraft is inoperable due to mechanical issues and cannot be flown to the Contractors facility.

Travel must be authorized in advance by the Contracting Officer Representative. If travel is authorized, travel is subject to the limitations established in Federal Travel Regulations (FTR). The Contractor shall be paid for travel expenses based on actual cost but not exceeding the FTR per diem rates. Reimbursement is authorized only for lodging and M&IE per diem. See the below website for information on the FTR.

https://www.gsa.gov/portal/ext/public/site/FTR/file/FTRTOC.html/category/21865/hostUri/portal https://www.gsa.gov/portal/content/104877

5) The Department of Labor Service Contract Act applies to this contract so the contractor shall take this into consideration when developing a price quote. The contractor is responsible for obtaining the wage determination applicable to the location of their facility where the services will be performed as well as determining the appropriate labor categories/occupation codes under the applicable wage determination. See section 2.20 entitled “Wage Determination and Labor Rates” for further information. Please contact the contracting officer if you need assistance.

https://www.gsa.gov/portal/ext/public/site/FTR/file/FTRTOC.html/category/21865/hostUri/portal https://www.gsa.gov/portal/content/104877

PART 2.0 – STATEMENT OF WORK

2.0 Background

To protect U.S. agricultural and natural resources, a primary responsibility of the USDA’s Wildlife Services (WS) is to provide Federal leadership and expertise to resolve wildlife conflicts and create a balance that allows people and wildlife to coexist peacefully.

2.1 Scope of work

The United States Department of Agriculture (USDA), Animal Plant Health Inspection Service (APHIS), Wildlife Services (WS) has a requirement for the inspections, maintenance, repairs, and installation of specialized mission equipment of their rotary-wing aircraft located in Helena, Montana, Billings, Montana and Riverton, Wyoming. Aircraft include:

• McDonnell Douglas Hughes 500D helicopter

• Bell OH58C helicopter

• (2) McDonnell Douglas 530F

• Bell 206B III

The respective helicopters are flown an estimated 300 hours annually. The requisite 100 hour, 300 hour, annual inspections, and corresponding maintenance or repairs will be conducted during the term of this contract depending on the actual hours flown.

Other than the minimum contract amount stated in AGAR clause 452.216-73 below, no guarantee is given as to the actual number of hours flown or the number and types of inspections that will be required during the term of this contract

All services under this contract are to be performed at the contractor’s facility. The USDA does not have a facility where these inspections, maintenance, repairs and equipment installation can be completed, nor can the services be performed in the facility where the USDA aircraft are parked or hangered.

2.2 Contract Type and Term

The government will award a firm fixed price indefinite delivery indefinite quantity commercial services contract.

The period of performance for this contract includes five (5) ordering periods with each ordering period being twelve (12) months in duration

2.3 Contractor Requirements

The Contractor must comply with all state statutes that pertain to aircraft repair facilities and services in the state where they are located. The aircraft shall be maintained and repaired in accordance with applicable Federal Aviation regulations and applicable Manufacturers Maintenance Instructions.

Mechanics must be certified and have verifiable experience on turbine engine helicopters.

The Contractor shall provide technically competent aircraft maintenance personnel to perform the inspections, maintenance, and repairs of all work ordered under the contract. The Contractor shall utilize a system of quality control to assure that all work performed under this contract complies with Federal Aviation Regulations.

The Contractor will also perform corresponding or incidental repairs related to or detected during maintenance procedures When required the engine shall be overhauled and/or remanufactured at manufacturer’s factory and according to manufacturer’s standards. The engine shall be new and direct from the factory, with no hours on it and come with a complete manufacturer’s warranty. In the event repairs are necessary, the Contractor shall make recommendations identifying the most cost effective and advantageous means to accomplish such repair work.

The Contractor shall provide special tools, common hand tools, aircraft support, handling and service equipment required for work under this contract.

The Contractor must have a certified mechanic on duty or on call 24 hours a day and 7 days per week to provide emergency repairs or maintenance to keep or make the aircraft airworthy. The certified mechanic must have an FAA Airframe and Power Plant certificate. The mechanic must be able to be contacted by the pilot and/or the USDA, WS office, or the WS State Director by telephone at any time.

2.4 Facilities, Equipment and Inspection Data

The Contractor must maintain a repair facility appropriate in size and layout and properly equipped for maintenance and repairs of the respective aircraft that need service under this contract.

All appropriate manuals, directives and bulletins for the respective aircraft under this contract must be maintained on site by the Contractor.

Contractor must own or have available the necessary tools or be able to obtain the necessary tools so the work is completed within the required timeframes and to ensure the level of service provided meets all Federal Aviation Administration and Federal Aviation Regulations requirements.

The Contractor SHALL NOT subcontract any portion of the maintenance or repair work without the written consent of the USDA APHIS WS.

2.5 Accessibility

The USDA, APHIS, WS reserves the right to inspect the facility, or designate representatives, for adequate maintenance capability before the contract is awarded and during the term of the contract during regular business hours.

The aircraft must be accessible to WS personnel while it is hangered at the Contractor’s maintenance facility. The mechanic/repair logbooks shall be accessible to the pilot and the WS State Director. The pilot’s logbook shall be accessible to the mechanic/repair facility and the State Director.

2.6 Employee Training/Qualifications

The repair facility shall have at least one certified mechanic to perform the inspections, repair, and maintenance for the aircraft in order to accomplish the work of this contract within the specified timeframes indicated. It is highly preferable the facility have two certified mechanics to ensure that the aircraft will be repaired without undue down time even during after hour’s emergencies or unanticipated heavy workloads. The certified mechanic must have an FAA Airframe and Power plant certificate. The maintenance facility will need to have personnel readily available or on staff with an A&P certificate with FAA Inspection Authorization in order to sign off annual inspections, so the work is completed within the required timeframe.

2.7 Communication

The mechanic(s) and USDA, WS pilot(s) must maintain a professional dialogue about the condition and airworthiness of the aircraft at all times. The mechanic(s) and pilot(s) shall keep the WS State Director abreast of their respective roles in the maintenance and repairs and piloting of the aircraft.

2.8 Agency Responsibilities

The USDA, APHIS, WS will advise and keep the Contractor informed of upcoming and specified inspections based on agency usage.

2.9 Delivery of Services

The aircraft will be delivered to and picked up from the Contractor’s maintenance facility by the APHIS, WS pilot. APHIS/WS qualified pilot must perform all maintenance and test flights.

Maintenance starts and ground runs may be performed by qualified maintenance personnel.

2.10 Parts and Labor Rates

Parts: The Contractor shall provide all parts, materials, and consumables. All parts or components which fail inspection or are nonconforming need to be replaced in accordance with FAR 52.212-4(a).

2.11 Transportation Expenses

The cost of transporting the aircraft to and from the Contractor’s facility shall be the responsibility of the Government.

2.12 Contractor Liability

The Contractor is liable for any damages, losses, or injuries to people and property which occur as a result, directly or indirectly, from work performed by the contractor’s employees and subcontractors while under contract with USDA/APHIS. The Contractor must immediately notify the Contracting Officer of any damages, losses, or injuries occurring during the performance of any contract with

USDA.

2.13 Inspection Time Frames

So as to not cause any delays, the inspections and maintenance shall be completed within five (5) calendar days from the date the aircraft is delivered to place of performance. If repairs are necessary, the contractor needs to contact the USDA, WS with an estimate and come to an agreeable time frame for completion of the repairs.

2.14 Government Roles and Responsibility

The USDA, APHIS, WS shall designate a Representative(s) to work with the Contractor(s) to coordinate all aspects of this contract.

The Contracting Officer for this contract is listed below:

Amanda Barbosa Major Program Contracting Officer Wildlife Services USDA MRP AAMD Acquisition

PH: (612) 336-3433

Email: amanda.barbosa@usda.gov

The WS Program Representative is listed below:

Dalin Tidwell State Director USDA APHIS WS Montana

PO Box 1938 Billings, MT. 59103 406-675-6464 dalin.w.tidwell@usda.gov

Although the designated WS Program Representative shall be the contractor’s main point of contact for coordinating services under this contract, other Wildlife Services personnel in Montana will be assisting in coordinating services under this contract. Their names will be provided after award. If other WS personnel have contact with the contractor, they must include the designated WS Program Representative in their communications or advise the designated WS Program Representative of any communications with the contractor.

2.15 Task Order Services

Funding will be obligated on the contract via a task order. Funding will be provided as a fixed amount for the inspection services but will be provided in a bulk not to exceed amount for hourly labor repair services and parts. Although a bulk task order will be issued, services to be provided under the task order are to be firm fixed price.

Repair services and parts will be on an as needed basis and be ordered by verbal or written orders of the COR or a designated WS person listed below. Repair services and parts may also be paid for on a government purchase/credit card.

The Contracting Officer may provide funding under this contract obligating funds for the procurement of repairs and parts prior to the Government needing delivery of said ordered quantities.

The COR or designated WS person will be allowed to coordinate services and schedule specific delivery and performance dates and quantities up to, but not exceeding the total quantity authorized by the Contracting Officer.

The following individuals are authorized as the designated WS personnel under this contract for ordering of services against the task order. All ordering of services must be coordinated with the COR or designated WS person listed below, and the CO must be informed of all services ordered. Additional names of personnel may be provided in writing to the Contractor as needed.

Dalin Tidwell, State Director, Montana Wildlife Service Ann Peters, Budget Analyst Eric Waldorf, Pilot Keith Olsen, Pilot John Martin, Pilot Scott Snider, Pilot Russell Taylor, Pilot

The contractor and WS personnel will be required to inform the APHIS Contracting Officer when the task order reaches 80% of the total bulk quantities.

2.16 Invoices and Payment Information

The USDA, APHIS uses the Invoice Processing Platform (IPP) for electronic submission and tracking of invoices and payment information to its suppliers of goods and services. Invoices shall be submitted electronically to the IPP invoicing system. The contractor must enroll at https://ipp.gov https://ipp.gov/

Invoices must be prepared in accordance with 52.212-4 (g). Invoices which involve repairs under line item (d) and parts under line item (e) must provide a summation of the actual labor hours expended and a breakdown of all parts used in the repairs.

Credit card purchases are allowed under this contract. The USDA, APHIS Contracting Officer will provide authorization and the names of the individuals with authorization for credit card purchases under this contract. The authorization will be in the form of written verification via email.

2.17 Safety and Security Requirements

a. Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors.

https://www.dm.usda.gov/procurement/policy/advisories.htm

In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov

b. In accordance with the USDA policy and directives, a Background Investigation (BI) of the contractor personnel may be required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractor shall, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

c. The USDA, APHIS will pay for any required federal background investigations. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

d. The USDA APHIS will determine the type of background investigation that is required. All contractor personnel subject to a BI must have no less than favorably adjudicated results.

Once approved and working under the contract, the contractor personnel shall not be removed or diverted from the site without prior notification to the Contracting Officer, Contracting Officer Representative or the designated point of contact.

e. The contractor shall not employ persons for work on this contract if such employee is considered by the USDA to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees and property. If the USDA finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

f. The Contracting Officer Representative or other designated point of contact will assist the contractor, where practical, with the background investigation process and the associated paperwork.

g. The Contractor shall provide to the USDA Personal Identity Verification Sponsor and the Personnel Security Specialist the information required to initiate the background investigation, including information on previous Office of Personnel Management background investigations or clearances conducted by the contractor. The Contractor shall ensure that prime and subcontractor employees requiring background investigations complete https://www.dm.usda.gov/procurement/policy/advisories.htm http://hspd12.usda.gov/ and submit the proper paperwork and forms. You can obtain further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA, APHIS, MRPBS, HRD

Attn: Personnel Security Specialist - Contractors 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 Phone: (612) 336-3294

h. For further information and reference on the USDA personnel security requirements please see the document entitled AGAR Advisory 81 entitled “Common Identification Standard for Contractors” at https://www.dm.usda.gov/procurement/policy/docs/Proc%20Adv%20081%20C.pdf

2.18 Wage Determination and Labor Rates

The Department of Labor Service Contract Act applies to this contract. The contractor shall be responsible for obtaining the wage determination applicable to the location of their facility where the services will be performed as well as determining the appropriate labor categories/occupation codes under the applicable wage determination. Task orders may specify the applicable wage determination for the ordering period

The applicable Service Contract Act Wage Determination can be obtained from the Department of Labor website at http://www.wdol.gov/. Please contact the contracting officer if you need assistance in obtaining the wage determination.

See occupation category 23000 – Mechanics and Maintenance and Repair Occupations. A directory of occupations and definitions of each labor category can be found at:

https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf https://www.dm.usda.gov/procurement/policy/docs/Proc%20Adv%20081%20C.pdf http://www.wdol.gov/ https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf