Janitorial SOW for Field Office IN.docx

1.0 STATEMENT OF WORK

JANITORIAL SERVICE IN Area Office APHIS VS Indiana

1.1 Hours of Service

Tuesday, excluding holidays, between the hours of 8:00 AM -4:30 PM Services shall be performed during office hours with the least amount of disruption to personnel working.

1.2 Weekly Requirements: One day a week

• Collect trash from all receptacles and deposit in the nearest outside trash collection container.

• Liners shall be replaced in receptacles free of dirt, residue, soil, and odor.

• Clean and disinfect restrooms including all fixtures such as toilet bowls, urinals, sinks, faucets, floor drains, and dispensers. Refill dispensers with product supplied by the government agency. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors and damp mop.

• Break room cleaning shall include sink, faucet and accessible countertop areas. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors and damp mop.

• Sweep entrances, lobbies, corridors, and spot-sweep offices. Clean and polish drinking fountains.

• Spot clean all washable surfaces (walls, doors, elevator, and floors). These surfaces are to be free of visible soil, debris, streaks, stains, and dust. All windows, mirrors, and interior/exterior sides of glass inserts in doors shall be free of visible streaks or soil. Spot clean all carpeted floor surfaces.

• Damp mop all resilient floors in secondary corridors, entrance and lobbies. Damp mop hard and resilient floors in office space. Wet areas shall be marked to alert others of slippery surfaces.

· All non-carpeted surfaces shall be free of dirt, debris, and soil.

Vacuum all carpeted areas to remove all dirt, debris, and soil from all accessible areas such as corners, carpet edges along walls and furniture, and under furniture such as tables, chairs, and desks.

· Wash inside and out or steam clean, trash cans used for collection of food remnants from the break room.

1.3 EVERY TWO MONTHS

Damp wipe restroom wastepaper receptacles, stall partitions walls, doors, windowsills, and door frames ensuring the surfaces are free of dust, soil, stains, and streaks.

1.4 ANNUALLY (Office Space)

· Shampoo all carpeted flooring, such as office space, conference rooms, training room, etc.

Strip and wax all resilient flooring.

· Clean inside and outside of all light fixtures, such as emergency exit lights, lighted signs, fans and blades, canopy lights, and wall mounted lights ensuring the fixtures are free of streaks, bugs, dirt, dust, grease, and other foreign matter.

1.5 SPECIFICATIONS

· Total Square Feet = 3,264

· Square feet of the tile that requires stripping and waxing - 234 (tile in 4 rooms: 2 x bathrooms at 6ft x 6ft; breakroom at 10ft x 12ft; entry area at 6ft x 7ft)

· No equipment provided by the government

Descriptions/Specifications

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive.

It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Stain remover Stainless steel polish Air freshener including dispenser Toilet bowl cleaner Bathroom cleaner White board cleaner Brass polish/cleaner Wood floor cleaner Chrome polish/cleaner Laundry detergent Liquid hand soap including dispenser Cream cleaner Lime and scale remover (tub and tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore, we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all the construction staff and 3) be available with technical assistance to trouble shoot problems.

Section I – Contract Clauses I.1 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts

(a) In the performance of this contract, the Contractor shall make maximum use of biobased products that are USDA-designated items, unless the product cannot be acquired-

(1) Competitively within a time frame providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

(b) Information about this requirement and these products is available at www.biopreferred.gov.

Section K – Representations, Certifications, And Other Statements of Bidders K.1 52.223-1, Biobased Product Certification The Contractor shall execute the following certification required by the Farm Security and Rural Investment Act of 2002 (7 U.S.C. 8102(c) (3) :

I, ____________(name of certifier), am an officer or employee responsible for the performance of this contract and I hereby certify those biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 2902, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the officer as a direct result of this contract, will comply with the applicable specifications of other contractual requirements.

{Signature of the Officer or Employee} {Typed Name of the Officer or Employee} {Title} {Name of Company, Firm, or Organization} {Date}

Program Websites

BioPreferred Program - www.biopreferred.gov

BioPreferred Product Categories (including minimum content) - https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

BioPreferred Catalog - https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml