12639519R0040_(1).pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-ASD-SCB-32KW

RIVERDALE MD 20737

Unit 45

4700 RIVER ROAD

USDA-APHIS-ASD-SCB

APHIS-VS-NVSL-6197 CODE 16. ADMINISTERED BYCODE

X

X

X

541519

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-ASD-SCB-32KW

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/18/2019 1300 ET

07/03/2019

301-851-2682LINDA WASHINGTON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639519R0040

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 42 961029OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Ames IA 50010 1920 Dayton Avenue

USDA-APHIS-VS-NVSL

15. DELIVER TO

RIVERDALE MD 20737

Unit 45

4700 RIVER ROAD

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-APHIS-ASD-SCB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available LIMS Solution Analysis Services

Questions regarding this solicitation are due by 3 pm est, on July 11, 2019

Procurement POC: Linda W. Washington, 301-851-2682 Delivery: 09/30/2019 Period of Performance: 08/15/2019 to 08/14/2020 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

LINDA W. WASHINGTON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

001 LIMS Solution Initiation and Project Management 1 EA

002 LIMS Solution Analysis 1 EA

003 LIMS Solution Analysis Recommendations Report 1 EA

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42 2 of

I. ORGANIZATION

a) Identification

(a) The main organization that will be managing this contract is the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS), National Veterinary Services Laboratories

(NVSL).

b) Location(s)

Work on this contract can be done at the both the vendor’s facility using data provided from USDA and on-site at:

National Centers for Animal Health 1920 Dayton Avenue Ames, Iowa 50010

c) United States Department of Agriculture (USDA)

The USDA provides leadership on food, agriculture, natural resources, and related issues based on sound public policy, the best available science, and efficient management.

d) Animal and Plant Health Inspection Service (APHIS)

The APHIS is a multi-faceted Agency with a broad mission area that includes protecting and promoting U.S. agricultural health, regulating genetically engineered organisms, administering the Animal Welfare Act, and carrying out wildlife damage management activities. These efforts support the overall mission of APHIS, which is to protect and promote food, agriculture, natural resources, and related issues

e) National Veterinary Services Laboratories (NVSL)

APHIS’ NVSL safeguard U.S. animal health and contribute to public health by ensuring that timely and accurate laboratory support is provided by their nationwide animal-health diagnostic system. NVSL staff accomplishes this through:

• Providing diagnostic services, reagents, and training in world-class facilities

• Responding to animal health emergencies

• Taking an active role in managing the National Animal Health Laboratory

Network (NAHLN)

• Serving as an international reference laboratory

• Maintaining a well-trained and responsive staff

II. BACKGROUND

APHIS’ veterinarian laboratory services are provided by the NVSL in Ames, Iowa and Orient Point (Plum Island), New York. The NVSL provides a wide variety of information and services, centered on diagnosis of domestic and foreign animal diseases, support of disease control and eradication programs, reagents for diagnostic testing, training, and laboratory certification. To remain a scientific leader in diagnostic technology, NVSL must maintain a high operating expertise to keep up with the fast-changing environment of animal health. NVSL uses a customized commercial-off-the-shelf (COTS) software provided by Labware, Inc. Laboratory Information Management System, referred from here on out as VS LIMS, to manage all of the data, workflows and other information needed to complete their mission

NVSL provides diagnostic services ranging from a single laboratory test to comprehensive laboratory services covering over 136 pathogens (and several hundred subtests) for a suspected disease outbreak. NVSL also provides reagents and training to a worldwide customer base.

NVSL includes four distinct laboratory units:

• Diagnostic Bacteriology and Pathology Laboratory (DBPL) Ames, Iowa

• Diagnostic Virology Laboratory (DVL) Ames, Iowa

• Foreign Animal Disease Diagnostic Laboratory (FADDL) Plum Island, New York

• Diagnostic, Bioanalytical, and Reagent Laboratory (DBRL) Ames, Iowa

III. SCOPE

The NVSL is looking to acquiring a solution analysis from an independent vendor neutral firm to evaluate the current NVSL laboratories process and workflow used by the four NVSL Laboratories.

The vendor shall review the current NVSL LIMS (using Labware LIME) to help NVSL determine the best solution for maintaining Laboratory Information for its laboratories.

Recommend changes to current NVSL laboratories processes to meet better business standards in the Diagnostic Laboratories Industry.

The vendor will review multiple Commercial off the shelf Information technology solutions available on the open market to recommend the best solution available to

NVSL.

Our focus for this project is on ensuring that LabWare LIMS is still a good fit for NVSL needs

IV. OBJECTIVES

1. The vendor will review multiple Commercial off the shelf Information https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/lab-info-services/sa_about_nvsl/ct_about_dbpl https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/lab-info-services/sa_about_nvsl/ct_about_dvl https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/lab-info-services/sa_about_nvsl/ct_about_faddl https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/lab-info-services/sa_about_nvsl/ct_about_dbrl technology solutions available on the open market and make a recommendation the best solution available to NVSL for Laboratory Information Management.

2. NVSL has already put significant design efforts into the LIMS modernization project. The first objective is to evaluate that effort, identify gaps in the planning process and make suggestions for process improvement.

3. Evaluate the overall fitness of the LabWare software to our new modernization effort. Evaluate the usefulness of the Clinical Health Solution Template to reduce the amount of customization and allow for table driven changes. Evaluate the need and usefulness of the LabWare electronic notebook to our common workflows.

4. Evaluate the table structure within the current version of LabWare. Ensure current structures conform to best practices and identify areas that should be improved or need additional focus.

5. Evaluate data integration efforts:

a. Electronic messaging structure currently in place and make any suggestions for changing nomenclature and methods to ensure NVSL’s unique messaging needs are met.

b. Other data inputs, SOP’s, media, warehouse, user authorizations.

6. Evaluate and document plans to ensure LIMS functionality to our remote laboratory.

7. Evaluate common workflows. NVSL has identified several test methods performed across sections that can be harmonized. Workgroups have been formed around each to document current processes and identify a harmonized future LIMS workflow.

V. TASKS TO BE PERFORMED

CLIN 0001 Initiation, Planning and Project Management

The Vendor’s assigned project manager shall facilitate a meeting to kick-off the project.

The vendor’s team and key project stakeholders shall be invited to the kick-off meeting.

As part of the kick off meeting, the project manager shall present the project management plan that will be used to ensure the success of the project. The project management plan shall be consistent with the Project Management Institute (PMI) framework, best practices and approved by the USDA Project Manager. An initial draft of the project schedule shall be provided at the kick off meeting. The project management plan and the project schedule shall be maintained as living documents throughout the project and be used to proactively manage the project.

The Vendor’s assigned project manager shall provide project management services to ensure timely accomplishment of the following tasks:

• Provide weekly status reports. The Vendor’s Project Manager will review progress with the government’s assigned PM and product owner. The status reports shall include project accomplishments, the latest schedule and milestones, any identified risks, and issues and corrective actions.

• Facilitate project meetings with the team and ensure all the key stakeholders are included.

f) CLIN 0002 Solution Analysis

Vendor will conduct a solution analysis of NVSL’s mission in relation to the software, configuration, specifications, and corresponding computing systems supporting the NVSL LIMS program including:

• Interviewing subject matter experts

• Assessing key business and technical objectives and make recommendations to improve, implement or resolve technical issues as needed.

• Provide a vendor neutral recommendation on the best solution commercially available to NVSL for Laboratory Information Management.

• Advise on strategy, technical designs, and implementations of best business practices.

• Evaluate the overall fitness of the NVSL LIMS using LabWare software to our new modernization effort

Evaluate data integration needs:

o Electronic messaging; make any suggestions for changing nomenclature and methods to ensure NVSL’s unique messaging needs are met.

o Other data inputs, SOP’s, media, warehouse, user authorizations.

o Evaluate the need and usefulness of the electronic notebook to our common workflows.

• Evaluate and document plans to ensure LIMS functionality to our remote laboratory.

• Evaluate common NVSL workflows. Workgroups have been formed around each to document current processes and identify a harmonized future NVSL LIMS workflow.

g) CLIN 0003 Recommendation Report

The vendor will produce a formal report of findings in CLIN 2 and any recommendations to address current NVSL Business practices to improve.

Recommendations can include material and non-material solutions and should include alternatives with associated design documents. The alternatives should be logically grouped based on interdependencies

The Vendor is responsible for assigning a Project Management Institute (PMI) certified Project Manager to this initiative to ensure the timely accomplishment of each task. The assigned project manager shall provide the Contracting Officer Technical Representative (COTR) and Contracting Officer (CO) with bi-weekly progress reports. At a minimum, the progress reports shall describe problems encountered, proposed solutions, and impact on the time schedule. The cost incurred by the Vendor to provide project management services shall be included in the prices of other technical deliverables under this Statement of Work.

VI. GOVERNMENT FURNISHED PROPERTY

APHIS will provide the hardware/virtual servers and licenses for the installation. APHIS will also provide desks, phones (fixed and mobile), and computers to connect to host systems and perform computer support services as necessary. Use of any non- Government provided equipment must be approved in advance by the APHIS Chief Information Security Officer (CISO).

VII. PLACE OF PERFORMANCE

The majority of work will be conducted at the Vendor’s facilities. The kick off meeting interviews and other key meetings shall be held in Ames, Iowa. If in-person attendance of key personnel is expected at any meeting advance notice, ideally two weeks or more, will be provided.

VIII. FORMAT FOR ALL DOCUMENTATION DELIVERED

All written documentation will be submitted electronically using products from the Microsoft (MS) Office Suite 2010 or higher. Text documents will be submitted in MS Office. Other MS products, such as MS Excel or MS PowerPoint, may also be used as necessary. Project Management documents, such as milestones and schedules, will be submitted in MS Project. Graphic design documents, such as flowcharts, entity relationship diagrams and Unified Modeling Language (UML) diagrams, will be submitted in MS Visio.

IX. TYPE OF CONTRACT

Firm-Fixed Price (FFP)

X. PERIOD OF PERFORMANCE

Contract period shall be one(1) year from date of award.

XI. LEGAL HOLIDAYS

The following legal holidays are observed by the Animal Health and Plant Inspection Service.

o New Year's Day - 1 January o Martin Luther King's Birthday - Third Monday in January o President's Day - Third Monday in February o Memorial Day - Last Monday in May o Independence Day - 4 July o Labor Day - First Monday in September o Columbus Day - Second Monday in October o Veteran's Day - 11 November o Thanksgiving Day - Fourth Thursday in November o Christmas Day - 25 December

In general, the Vendor shall not work, nor will the Government pay for work performed under this contract during non-core business hours, weekends, federal holidays, and other declared government wide, agency, bureau, or work site-specific closures. Claims for travel time to and from a closed Government facility will be reviewed for payment on a case-by-case basis. Both the timeliness of advanced notice, and breadth of public announcement of the closure of the Government work site, (such that a reasonable person either should have, or might not have known of the closure), will be a determining factor in adjudicating such claims. In general, Vendor employees working at the federal work site will be paid for a full day’s wage in the event of an unannounced and unexpected evacuation and/or closure of a government facility occurring after 12:00 p.m. In general, the Vendor will be paid a half-day’s wage in the event of reporting to work at the federal work site at the beginning of normal business hours if the Government subsequently evacuates them from the worksite before 12:00 p.m., and for the remainder of the business day.

The terms of paragraph above shall be superseded by:

h) Any specific contract terms, conditions, and pricing, which would not be impacted by these considerations, (such as a fixed price contract, or performance at the Vendor’s own facilities); and,

i) Any specific contract terms, conditions and pricing, controlling overtime, or outside principle period service, or help desk support; and,

j) Any specific request by the COTR or CO for availability of key personnel at such times (and not otherwise covered in item b. above), which are expected to be rare and based upon urgent and compelling needs of the Government.

XII. SECTION 508 OF THE REHABILITATION ACT OF 1973 (29

U.S.C. 794D)

a) This PWS is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by the workforce Investment Act of 1998 (P.L. 105-220). Specifically, subsection 508(a)(1) requires that when the Federal Government procures Electronic and Information Technology (EIT), the EIT must allow Federal employees and individuals of the public with disabilities comparable access to and use of information and data that is provided to Federal employees and individuals of the public without disabilities.

b) The EIT accessibility standards at 36 CFR Part 1194 were developed by the Architectural and Transportation Barriers Compliance Board ("Access Board") and apply to contracts and task/delivery orders awarded under indefinite quantity contracts on or after June 25, 2001.

c) Each EIT product or service furnished under this task order shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194), as specified in the task order, as a minimum. If the UDSA Contracting Officer determines any furnished product or service is not in compliance with the task order, the USDA Contracting Officer will promptly inform the Vendor in writing. The Vendor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses:

1. Cancellation of the contract, delivery or task order, purchase or line item without termination liabilities; or

2. In the case of custom EIT being developed by a Vendor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant EIT, with the Vendor liable for reimbursement to the Government for any expenses incurred thereby.

d) The Vendor must ensure that all EIT products that are less than fully compliant with the accessibility standards are provided pursuant to extensive market research and are the most current compliant products or services available to satisfy the contract requirements.

e) For every EIT product or service accepted under this task order by the Government that does not comply with 36 CFR 1194, the Vendor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either a task order specified refresh cycle for the product or service, or on a task order effective option/renewal date, whichever shall occur first.

Section 508 Compliance for Communications

The vendor shall comply with the standards, policies, and procedures below. In the event of conflicts between the referenced documents and this SOO, the SOO shall take precedence.

Rehabilitation Act, Section 508 Accessibility Standards

1. 29 U.S.C. 794d (Rehabilitation Act as amended)

2. 36 CFR 1194 (508 Standards)

3. www.access-board.gov/sec508/508standards.htm (508 standards)

4. FAR 39.2 (Section 508)

5. USDA Standards, policies and procedures (Section 508) In addition, all contract deliverables are subject to these 508 standards as applicable.

Regardless of format, all Web content or communications materials produced, including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. All vendors (including subvendors) or consultants responsible for preparing or posting content must comply with applicable Section 508 accessibility standards, and where applicable, those set forth in the referenced policy or standards documents above. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the SOO, shall be the responsibility of the vendor or consultant.

The following Section 508 provisions apply to the content or communications material identified in this SOO:

36 CFR Part 1194.21 a - l 36 CFR Part 1194.22 a - p 36 CFR Part 1194.31 a - f 36 CFR Part 1194.41 a – c

The vendor shall provide a completed Section 508 Product Assessment Template and the vendor shall state exactly how proposed EIT deliverable(s) meet or does not meet the applicable standards.

The following Section 508 provisions apply for software development material identified in this

SOO:

For software development, software applications, and operating systems the Vendor/Developer/Vendor shall comply with the standards, policies, and procedures below:

Rehabilitation Act, Section 508, Accessibility Standards

(1) 29 U.S.C. 794d (Rehabilitation Act as amended)

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.21 (a – l) 36 CFR Part 1194.31 (a – f) 36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

For web-based applications (intranet, internet information and applications, 16 rules), the Vendor shall comply with the standards, policies, and procedures below:

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.22 (a – p) 36 CFR Part 1194.31 (a – f)

36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

For Telecommunication products the Vendor shall comply with the standards, policies, and procedures below:

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.23 (a – k) 36 CFR Part 1194.31 (a – f)

36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

For video and multimedia applications (including training), the Vendor shall comply with the standards, policies, and procedures below:

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.24 (a – e) 36 CFR Part 1194.31 (a – f)

36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

For self contained, closed products, the Vendor shall comply with the standards, policies, and

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.25 (a – j) 36 CFR Part 1194.31 (a – f)

36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

For Desktop and portable computers, the Vendor shall comply with the standards, policies, and

(2) 36 CFR 1194 (508 Standards)

36 CFR Part 1194.26(a – d) 36 CFR Part 1194.31 (a – f)

36 CFR Part 1194.41 (a – c)

(3) www.access-board.gov/sec508/508standards.htm (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508)

a. Information Technology – General Information http://www.ocio.usda.gov/508/index.html#resources

All Electronic Information Technology that is subject to the 36 CFR 1194 standards will have a Section 508 acceptance test and Section 508 will be validated upon acceptance.

All maintenance for Electronic Information Technology that requires upgrades, modifications, installations and purchases will adhere to the Section 508 Standards and 36 CFR 1194.

XIII. Compliance with Internet Protocol version 6 (IPv6) in Acquiring Information Technology

(b) Any system, hardware, software, firmware or networked component (voice, video or data) developed, procured or acquired in support or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-

267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products:

(c) Specifically, any new IP product or system developed, acquired, or produced must:

(1) Interoperate with both IPv6 and IPv4 systems and products, and

(2) Have available vendor/vendor IPv6 technical support for development and implementation and fielded product management.

(d) As IPv6 evolves, the Vendor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government.

(e) The Vendor shall provide technical support for both IPv4 and IPv6.

(f) Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

(g) Any product whose non-compliance is discovered and made known to the Vendor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government.

XIV. PERFORMANCE METRICS

CLINS

Description

Performance Standard/Measurement

Method of Surveillance

Penalty

0001 Initiation and Project Management

The Vendor’s project manager will facilitate the project kick

All the vendor’s key personal shall attend the kick-off meeting with USDA.

Weekly status reports are delivered every Wednesday by 5pm Central Time

The vendor shall develop a project management plan that will be used to manage the project consistent with PMI project management principles

The vendor shall develop a project schedule

If status meetings are scheduled, they occur as scheduled and the vendor is prepared and facilitates any meeting.

100% Participation verified by roll call

100 % Inspection

Complete task or deliverable at no additional cost to the government

0002 Solution Analysis

Vendor will conduct an analysis of NVSL’s mission in relation to the software specifications and corresponding computing systems supporting the NVSL

100% inspection

Modify the deliverable or complete the task at no additional cost to the

LIMS program including:

• Interviewing subject matter experts

• Assessing key business and technical objectives and make recommendations to improve, implement or resolve technical issues as needed.

• Provide a vendor neutral recommendation on the best solution commercially available to NVSL for Laboratory Information Management.

• Advise on strategy, technical designs, and implementations of best business practices.

• Evaluate the overall fitness of the NVSL LIMS using LabWare software to our new modernization effort

Evaluate data integration needs:

o Electronic messaging; make any suggestions for changing nomenclature and methods to ensure NVSL’s unique messaging needs are met.

o Other data inputs, SOP’s, media, warehouse, user authorizations.

o Evaluate the need and usefulness of the government electronic notebook to our common workflows.

• Evaluate and document plans to ensure LIMS functionality to our remote laboratory.

• Evaluate common NVSL workflows. Identify several test methods performed across sections that can be harmonized. Workgroups have been formed around each to document current processes and identify a harmonized future NVSL LIMS workflow.

0003 Recommendations Report

The vendor will produce a formal report of findings in CLIN 2 & 3 and any recommendations to address current NVSL Business practices to improve.

Recommendations can include material and non-material solutions and should include alternatives with associated design documents.

The alternatives should be logically grouped based on interdependencies

100% inspection

Modify the deliverable or complete the task at no additional cost to the government

(h)

XV. PERFORMANCE REQUIREMENTS

All work products, including meeting notes, presentation materials, source code, documentation, and licensed software and hardware purchased with U.S. Government funds in support of this contract will become the sole property of the U.S. Government.

All vendor personnel shall adhere to and follow USDA and APHIS regulations, procedures, and policies at all times.

Background Investigations/Suitability Requirements

The Vendor shall provide only fully qualified personnel for the work performed under this contract. Vendor personnel working independently on-site or in an USDA network shall have the appropriate background investigation known as a National Agency Check with written Inquiry and Credit (NACIC). U.S. citizenship is required for all vendor personnel working on this order. If needed, Vendor personnel shall be able to obtain and maintain a favorable adjudication of a background investigation as required to obtain a government Personal Identity Verification (PIV) card.

a. Protection of Information

The component parts of this effort and reports are expected to contain highly sensitive information that could act as a guide for hostile entities to cause harm to the Federal Government’s critical infrastructure. Any information made available to the Vendor in any format shall be used only for the purpose of carrying out the provisions of this contract. Such information shall not be divulged or made known in any manner to any person. The Vendor shall immediately notify the COR, CO, and USDA PM upon discovery of any inadvertent disclosures of information. The Vendor shall not retain any information regarding vulnerabilities, to include summaries, actual vulnerability reports, etc., at the end of the contract or performance period. All information arising from this agreement, both hard copy and electronic, shall be returned to the U.S. Government at the end of the contract.

b. Non-Disclosure of Information

The Vendor shall not disclose sensitive or proprietary information of, or in the possession of, USDA or any of its operating units, vendors, or business partners to unauthorized persons. The Vendor will be subject to any and all penalties imposed by law for unlawful disclosure of USDA information.

c. Security of Remote Connectivity

An APHIS Form 516 and Form 513 request shall be submitted to the APHIS Information System Security Program Manager (ISSPM) and Chief Information Security Officer (CISO) for any access to the APHIS network.

No vendor equipment shall be permitted to connect to the APHIS network. If needed, Vendors will be furnished Government equipment for this purpose. Remote access shall be in accordance with the appropriate current USDA and APHIS directive(s) and policies.

The Vendor shall provide completed copies of the form found in Attachment A, APHIS Security Agreement and Rules of Behavior, for each employee working on this contract. Each vendor employee is required to complete an online security training class. Vendors issued Government furnished mobile phones shall also sign the Mobile Rules of Behavior (see attached Form MRP Form 3052). Other requirements for secure access to USDA/APHIS resources may be required.

XVI. ACCEPTANCE CRITERIA

APHIS will have 10 working days after delivery to provide written comments on deliverables. The Vendor will have 5 working days to provide a revised deliverable based upon the APHIS comments. APHIS will then have 5 working days to accept the revised deliverable or provide further comments.

APHIS will review each project phase after the Vendor says the phase is completed. A phase will not be considered completed by APHIS until the phase is proved to be at the acceptance level. If the phase is deemed unacceptable by APHIS, the Vendor will make all necessary changes to meet the acceptance level. Once the Vendor has made the change, the Vendor may resubmit the phase for approval by the COR.

Document No.

Solicitation No.

12639519R0040

Document Title

LIMS Solutions

Page

XVII. CONTRACTOR PROJECT MANAGEMENT

The Contractor is responsible for assigning a Project Management Institute (PMI) certified Project Manager to this initiative to ensure the timely accomplishment of each task. The assigned project manager shall provide the Contracting Officer (CO) and Contracting Officer Representative (COR) with bi-weekly progress reports. At a minimum, the progress reports shall describe problems encountered, proposed solutions, and impact on the time schedule. The cost incurred by the Contractor to provide project management services shall be included in the prices of other technical deliverables under this Statement of Work.

XVIII. GOVERNMENT PERSONNEL

Contracting Officer (CO): Herbert L. Suber

Contracting Officer Riverdale, MD 20737

(O) 301-851-2687 Email: herbert.l.suber@aphis.usda.gov

Contract Specialist (CS):

Contracting Officer Representative (COR):

Program Manager (PM):

Linda Washington Contracting Officer Riverdale, MD 20737

(O) 301-851-2682 Email: linda.w.washington@aphis.usda.gov

James Vanderwielen 1920 Dayton Avenue Ames, IA 50010

PHONE: 515-337-7024

Email: james.vanderwielen@.usda.gov

Francesca Abii 1400 Independence Avenue, Rm 1768 Washington, DC

PHONE: 202-690-2062

Email: francesca.abii@.usda.gov mailto:herbert.l.suber@aphis.usda.gov mailto:linda.w.washington@aphis.usda.gov mailto:james.vanderwielen@.usda.gov mailto:francesca.abii@.usda.gov

Document Title

Government Contacts: (please do not contact the Government contacts for questions) please directs all questions to Contracting or the Contracting Officer Representative (if technical in nature)

Contracting Officer Representative (COR): COR contacts are the only persons authorized to interact with the Contractor under this contract for related issues.

Project Manager (PM): The contacts listed are the only persons authorized to interact with the CO and COTR under this contract for project management related issues including final acceptance.

Technical Lead: The contacts listed are the only persons authorized to interact with the CO, COR and PM under this contract for technical related issues including final acceptance

XIV. PERFORMANCE REQUIREMENTS

All work products, including meeting notes, presentation materials, source code, documentation, and licensed software and hardware purchased with U.S. Government funds in support of this contract will become the sole property of the U.S. Government.

All contractor personnel shall adhere to and follow USDA and APHIS regulations, procedures, and policies at all times.

d. Background Investigations/Suitability Requirements The Contractor shall provide only fully qualified personnel for the work performed under this contract. Contractor personnel shall have the appropriate background investigation known as a National Agency Check with written Inquiry and Credit (NACIC). U.S. citizenship is required for all contractor personnel working on this order. Contractor personnel shall be able to obtain and maintain a favorable adjudication of a background investigation as required to obtain a government Personal Identity Verification (PIV) card.

e. Protection of Information The component parts of this effort and reports are expected to contain highly sensitive information that could act as a guide for hostile entities to cause harm to the Federal Government’s critical infrastructure. Any information made available to the Contractor in any format shall be used only for the purpose of carrying out the provisions of this contract. Such information shall not be divulged or made known in any manner to any person. The Contractor shall immediately notify the COR, CO, and PM upon discovery of any inadvertent disclosures of information. The Contractor shall not retain any information regarding vulnerabilities, to include summaries, actual vulnerability reports, etc., at the end of the contract or performance period. All information arising from this agreement, both hard copy and electronic, shall be returned to the U.S. Government at the end of the contract.

f. Non-Disclosure of Information

Document Title

The Contractor shall not disclose sensitive or proprietary information of, or in the possession of, USDA or any of its operating units, contractors, or business partners to unauthorized persons. The Contractor will be subject to any and all penalties imposed by law for unlawful disclosure of USDA information.

g. Security of Remote Connectivity An APHIS Form 516 and Form 513 request shall be submitted to the APHIS Information System Security Program Manager (ISSPM) and Chief Information Security Officer (CISO) for any access to the APHIS network.

No contractor equipment shall be permitted to connect to the APHIS network.

Contractors will be furnished Government equipment for this purpose. Remote access shall be in accordance with the appropriate current USDA and APHIS directive(s) and policies.

The Contractor shall provide completed copies of the form found in Attachment A, APHIS Security Agreement and Rules of Behavior, for each employee working on this contract. Each contractor employee is required to complete an online security training class. Contractors issued Government furnished mobile phones shall also sign the Mobile Rules of Behavior (see attached Form MRP Form 3052). Other requirements for secure access to USDA/APHIS resources may be required.

XV. INSPECTION AND ACCEPTANCE

1) ACCEPTANCE CRITERIA

The contractor shall provide the above service in a timely manner to the government. Upon any issues or problems the government COR will contact the contractor and request a resolution to any problems. The contractor normally has five working days to provide the correction to any deficiencies based upon the APHIS comments.

APHIS will have 10 working days after delivery to provide written comments on deliverables. The Contractor will have 5 working days to provide a revised deliverable based upon the APHIS comments. APHIS will then have 5 working days to accept the revised deliverable or provide further comments.

APHIS will review each project phase after the Contractor says the phase is completed.

A phase will not be considered completed by APHIS until the phase is proved to be at the acceptance level. If the phase is deemed unacceptable by APHIS, the Contractor will make all necessary changes to meet the acceptance level. Once the Contractor has made the change, the Contractor may resubmit the phase for approval by the COR.

2) COR RESPONSIBILITIES AND LIMITATIONS TO AUTHORITY

(a) The COR will furnish technical advice to the Contractor to provide specific details, milestones to be met within the terms of the Contract, and any other advice of a technical nature necessary to perform the work specified in the contract. The COR shall not issue any instructions that would constitute a contractual change. Only the Contracting Officer, acting

Document Title within the scope of this contract and his/her authority, can make changes to contract pricing, quality, quantities and delivery terms. Must be a government employee.

(b) Other duties of the COR are listed as follows:

• Monitoring the Contractor’s performance to ensure compliance with technical requirement of the Contract/Order.

• Review and approval of required reports, deliverables.

• Verifying and certifying that the items have been inspected and meet the requirements of the contract/order.

• Immediately notifying the Contracting Officer if performance is not proceeding satisfactorily.

• Ensuring that changes in work under the contract/order are not initiated before written authorization or a modification is issued by the Contracting Officer.

• Providing the Contracting Officer a written request and justification for changes.

• Furnishing interpretations relative to the meaning of technical specifications and technical advice to contracting officer approvals of subcontracts, overtime, travel to general purpose meetings, etc.

• Inspecting and accepting service, including visiting the Contractor facilities to check performance authorized by Contract/order inspection clause on a non-interference basis. This may include, but is not limited to, evaluation of the following:

• Actual performance versus schedule and reported performance.

• Changes in technical performance, which may affect financial status, personnel or labor difficulties, over extension of resources, etc.

• Verifying that the number and level of the employees charged to the contract; that are actually performing work under the contract.

XVI. INVOICING

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

You will receive a notification of your one-time enrollment requirement in an automatic invoice payment notification system available through IPP. This one-time enrollment in IPP means that you will receive a series of e-mails from Treasury services.

Contractors must submit invoices and attach all supporting documentation as required within 5 business days of completion of services provided.

Invoices will be received monthly, unless otherwise approved by the CO.

All travel costs and labor rates must be in accordance with the Federal Travel Regulations.

Document Title

XVII. COMMERCIAL CLAUSES

CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far

Clause Title Date 52.212-1 Instructions to Offerors – Commercial Items Oct 2018 52.212-3 Offeror Representations and Certifications –

Commercial Items Oct 2018

52.212-4 Contract Terms and Conditions--Commercial Items Oct 2018

CLAUSES INCORPORATED BY FULL TEXT

1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS.

Jan 2019

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

Document Title

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X__ (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).

_ __ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_X__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C.206 and 41 U.S.C. chapter 67).

_X__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

_X__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O.

13658).

_X__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706).

___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

Document Title

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jan 2019) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Document Title

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2019) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii)…