Addendum_I_-_Deer_Processing_OH.pdf

Solicitation 12639519Q0174 for OH Deer Processing

ADDENDUM I -- NOTE TO OFFEROR/PRICE SCHEDULE/STATEMENT OF WORK

1. NOTE TO OFFEROR (checklist):

In order for an offeror to have a complete quotation package, the following must be submitted to the Contracting Officer to be considered responsive:

□ A copy of this document with fixed-price line item prices and quote validity period completed. Offerors shall provide a quotation for processing deer by filling in the Price Schedule below and signing a copy of the SF-1449 (page 1, Attachment 1). The Service Contract Act and U.S. Department of Labor prevailing wage rates apply to this contract for any employees hired by the offeror to do the work. The prevailing wage rates for Ohio counties can be found at https://beta.SAM.gov. An example wage rate per hour for a meat cutter (07210) in Mahoning County is $16.82+$4.18 equivalent benefits (reference WD 2015-4263, Rev.-9, first posted on at https://beta.SAM.gov on 04/25/2019). The prevailing wage rate in the offeror’s county may be different, and they can be found on the beta SAM website.

□ A copy of the completed provision 52.212-3, Offeror Representations and

Certifications—Commercial Items. An offeror shall complete only paragraph (b) of this provision (in Attachment 1) if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov for NAICS code 311612. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall check the appropriate boxes in paragraphs (c)(1)(2)(3)(4)(5)(6)(7)(8)(10), (d), (h), (p), (q) and (r) of this provision for this solicitation (Attachment 1); please note that paragraphs (e)(m)(n)(o) and (u) also apply.

□ A completed SAM Registration at https://www.sam.gov. An offeror shall submit page one of their SAM information (or their DUNS number if registration is pending).

□ Past Performance References with previous contracts/POs with this agency or similar scope of work with federal/state/local entities. An offeror shall submit up to three customer references from the last 12 months including contact information and/or previous contract numbers with the USDA.

□ A technical statement explaining the proposed deer processing services offered. The statement should explain the firm’s capabilities and how the offeror intends to meet the requirements discussed in the statement of work attached below. The offers will be evaluated for “best value”, based on price, location, any previous work for USDA APHIS or other state and local entities, and the technical statement of the vendor. At a minimum, the technical statement should explain: Which days of the week will be available for accepting the deer? What is the capacity of the processor to accept the number deer, store the field-dressed deer, and store the processed meat packages? The location of the processor with regards to the current projects is an important factor for awarding a contract.

https://beta.sam.gov/ https://beta.sam.gov/ http://www.sam.gov/ https://www.sam.gov/

2. PRICE SCHEDULE:

Item No.

Schedule of supplies /Services

Unit

Unit Price

BASE YEAR PERIOD -- Date of Award through 12 months

0001 Processing of field-dressed deer carcasses on an as-needed basis per the attached statement of work to include storage of processed meat until pick-up.

*See note below for minimum/maximum contract quantities.

Each

OPTION YEAR ONE – next 12 months 0002 Processing of field-dressed deer carcasses on an as-needed basis per the attached statement of work to include storage of processed meat until pick-up.

OPTION YEAR TWO – next 12 months 0003 Processing of field-dressed deer carcasses on an as-needed basis per the attached statement of work to

OPTION YEAR THREE – next 12 months 0004 Processing of field-dressed deer carcasses on an as-needed basis per the attached statement of work to

OPTION YEAR FOUR – next 12 months 0005 Processing of field-dressed deer carcasses on an as-needed basis per the attached statement of work to

*THERE IS NO MINIMUM ORDER GUARANTEE FOR THIS CONTRACT. THE ESTIMATED PROJECT

TOTALS FOR THE BASE YEAR ARE 250-400 DEER. THE 5-YEAR CONTRACT TOTAL IS

NOT-TO-EXCEED $250,000.00, BUT THE ACTUAL NEED COULD BE SIGNIFICANTLY LESS.

I CERTIFY THIS QUOTE IS VALID FOR A PERIOD OF ____________ DAYS

PRINTED NAME: ___________________________________

SIGNATURE: _______________________________________

3. STATEMENT OF WORK.

DEER CARCASS PROCESSING

USDA APHIS Wildlife Services, Ohio

Work Requirements:

The U. S. Department of Agricultural (USDA) Animal Plant Health Inspection Service (APHIS) Wildlife Services (WS) division requires a meat processing facility or facilities to process white-tailed deer carcasses within 45 miles of Brecksville, Ohio. The meat processing facility or facilities shall be inspected by the County Health Department and/or Ohio Department of Agriculture.

All deer intended for processing throughout the project timeframe (estimated from November – March each year) will be field dressed before arriving to the processor. WS staff or their designee will deliver eviscerated deer carcasses and offal contained within plastic totes or bags to the processing facility from 1 to 5 days, (Monday through Friday, excluding legal holidays) from November through March. The majority of deer work is estimated to take place between December- February. The total deer delivered for processing is estimated at somewhere between 50 to 800 deer each year. Individual processors may be tasked with processing 50-800 deer annually.

Deer carcasses shall be skinned, venison meat shall be removed from the carcass, ground, and wrapped into packages weighing either 1 or 5 pounds by the processor. Each package of venison shall be marked with the processing plant’s name and marked “not for sale”, “Venison” and have safe handling instructions clearly visible on each package (i.e. Cook to an internal temperature of at least 160 Fahrenheit / keep refrigerated/do not refreeze). Any transfer of meat should be accompanied by the required DOW paperwork (ID#/Permit). Packaged and labelled venison will be frozen immediately and held at 0°F or below and stored until transferred to a charitable organization(s). Packaged meat should be put into cardboard boxes or similar container with no more than 30 pounds of packed meat per box. Frozen venison will be picked up from the facility by WS, their designee or a charitable organization as designated by WS.

The processing facility shall be provided the Ohio Division of Wildlife (DOW) carcass tag/permit number for each deer delivered for processing. Packaged meat should be separated by project as designated by WS before pickup to be taken to the charitable donation location. It should be accompanied by a datasheet (provided by WS) with total pounds of meat packaged by project and total # of deer processed for that shipment. In addition, deer which have had tissue extracted for Chronic Wasting Disease (CWD) surveillance will be identified as such.

Ground venison from deer which are identified as having been sampled for CWD shall be identified and frozen separately from all other venison until the facility is notified by WS that the CWD test results are negative, at which time the venison can be provided to a charitable organization identified by WS or their designee. Ground venison from deer which are determined to be ‘positive’ for CWD will be held frozen until transferred to WS for proper disposal.

The processor shall be responsible for the disposal of all waste byproducts from the processing of deer and offal from deer which was delivered to the facility by WS or their designee. Disposal of for OH Deer Processing waste byproducts and offal shall be by placement into an approved sanitary landfill or another method approved by the appropriate State and Federal regulatory authorities.

The processing facility shall maintain a copy of the deer processing information for the period of one year and shall allow for inspection by WS and or DOW staff with a reasonable advance notice.

The processing facility shall enroll in www.SAM.gov (free to enroll) and also submit their online invoice for processing services at www.IPP.gov (free to enroll). Enrollment help for both sam.gov and IPP.gov can be provided if needed. The invoice submitted must include the number of deer processed by project.

Period of Performance:

Date of award through 12 months of base year, with 4 additional 12-month ordering periods, unless extended or terminated.

http://www.sam.gov/ http://www.ipp.gov/