Attachment_2_Note_to_Offerors_SOW.pdf

Attachment 2 Page 1 of 12

NOTE TO OFFEROR/STATEMENT OF WORK/SPECIFICATIONS

1. NOTE TO OFFEROR:

In order for an offeror to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered responsive:

□ A signed copy of the SF 1449 Form (included with solicitation posting) and a copy of the attached price schedule (pages 2-5 below) with fixed-price line items. Contract delivery orders to cover the deliveries as-needed are anticipated after the contact is awarded.

□ Technical Proposal. An offeror shall include a Technical Proposal that addresses the points identified on page 10 below.

□ Past Performance References. An offeror shall include point of contact information (name, address, telephone, email, description of the items delivered, size and frequency of orders) for up to 3 references that have had similar requirements for insect traps.

□ A currently active Federal Contractors Registration at http://www.sam.gov.

An offeror shall include a printed copy of the first page of the SAM listing, or a DUNS number if the SAM application is in progress. The online Certification and Representations for business size determination should use NAICS code 326199.

Please note that registering in the SAM database is free of charge. Free SAM registration assistance can be obtained by calling the help desk toll free at 866- 606-8220. Free assistance can also be found at your local PTAC office, http://www.aptac-us.org/new/Govt_Contracting/find.php.

□ 10 Trap Samples. At an offeror’s own expense, a total of 10 complete traps shall be submitted for testing. See page 10 below for more information on submittal requirements.

http://www.sam.gov/ http://www.aptac-us.org/new/Govt_Contracting/find.php

2. PRICE SCHEDULE:

Product Name

Estimated Annual Purchase* Pricing Totals

(each) Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Complete Trap 400 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Bottoms 700 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Tops 300 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Complete Trap 400 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Bottoms 300 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Tops 300 $ $ Base Year (Date of award thru 12 months) Cross Vane Panel Trap - Replacement Collecting Cups (not coated w/Fluon) 500 $ $

Base Total: $

*Base Year Minimum Order Guarantee: 200 Black Traps Complete, 300 Black Trap Bottoms, 300 Black Trap Tops, 200 Translucent Traps Complete, 300 Translucent Trap Bottoms, 300 Translucent Trap Tops, 300 Replacement Collecting Cups

No Minimum Order Guarantee for Contract Ordering Periods 2-5

Annual Purchase* Pricing Totals

(each) Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Complete Trap 400 $ $ Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Bottoms 700 $ $ Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Tops 300 $ $ Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Complete Trap 400 $ $ Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Bottoms 300 $ $ Ordering Period 2 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Tops 300 $ $ Ordering Period 2 - (next 12 months)

OP2 Total: $

Annual Purchase* Pricing Totals

(each) Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Complete Trap 400 $ $ Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Bottoms 700 $ $ Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Tops 300 $ $ Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Complete Trap 400 $ $

Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Bottoms 300 $ $ Ordering Period 3 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Tops 300 $ $ Ordering Period 3 - (next 12 months)

OP3 Total: $

Annual Purchase* Pricing Totals

(each) Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Complete Trap 400 $ $ Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Bottoms 700 $ $ Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Tops 300 $ $ Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Complete Trap 400 $ $ Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Bottoms 300 $ $ Ordering Period 4 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Tops 300 $ $ Ordering Period 4 - (next 12 months)

OP4 Total: $

Estimated Annual Purchase* Pricing Totals

(each) Ordering Period 5 - (next 12 months) Panel Trap coated w/Fluon, Black, Complete Trap 400 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Bottoms 700 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Black, Tops 300 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Complete Trap 400 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Bottoms 300 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap coated w/Fluon, Translucent, Tops 300 $ $ Ordering Period 5 - (next 12 months) Cross Vane Panel Trap - Replacement Collecting Cups (not coated w/Fluon) 500 $ $

OP5 Total: $

3. STATEMENT OF WORK/SPECIFICATIONS:

Cross-Vane Panel Trap

Scope, Background and Objectives:

A. Scope:

To award a five (5) year Indefinite Delivery/Indefinite Quantity (IDIQ) Contract using a trade-off analysis process for the purchase of Cross-vane panel traps coated with Fluon®.

Color will initially be black or translucent/opaque.

B. Background:

Insect traps and attractants are sensitive detectors of insect populations at the group, genus, or species level. Insect trapping allows for detection and monitoring of non-indigenous insect pests and aids in a variety of control strategies. If not detected, monitored, and managed in the early stages of a new infestation, these pests can cause tremendous damage. The cost of eradication could be in the millions of dollars.

C. Objectives:

The requested supplies are needed to equip program personnel to detect and monitor exotic pest infestations; specifically the Coconut Rhinoceros Beetle (Oryctes rhinoceros) and the Brown Spruce Longhorn Beetle (Tetropium fuscum). Traps and lures are a primary tool used to detect the initial infestation, delimit the extent of the infestation, and manage introduced pest populations. Without the appropriate trap and lure combination, detecting and defining the infestation might not be possible. Early detection can reduce the costs of an eradication program and make it more likely to succeed, potentially saving the USDA, the States, and cooperators millions of dollars.

Contractor’s Duties:

D. Delivery of product(s):

FOB destination to:

USDA-APHIS-PPQ

22675 N. Moorefield Rd Bldg 6420 Edinburg, TX 78541

E. Package Marking/Labeling:

The product must be identified, both on the trap package and the shipping containers with the following:

1) manufacturer

2) quantities of the part(s) contained

3) batch/lot number

4) date of manufacture

5) government procurement number/contract number

F. Packaging:

Packaging is an important part of the delivery of the products. The following must be adhered to:

1) The product must be packaged and stacked on the pallet or shipping container to a height of no more than 65 inches

2) Each shipping container must contain equal counts of each product parts. For example, a box containing 5 trap tops, 5 bottoms, 5 hanging wires and 5 cups would be acceptable.

3) Tops and bottoms must not require additional assembly.

4) Each box will contain no greater than 10 complete trap sets.

5) Individual product parts should be clearly labeled and distinguishable when unloading from containers.

Trap Specifications:

G. General Description:

The cross-vane panel trap is a generic trap that is used in conjunction with lure dispensers to attract bark beetles, ambrosia beetles, longhorn beetles and wood borers. The trap simulates a tree of large diameter and provides a large surface area to maximize trapping.

The trap is made from light-weight, corrugated plastic and is water- and weather-resistant. The trap consists of two intersecting panels and a top and bottom made of corrugated plastic board.

H. Length of effectiveness:

The trap should be weather-resistant, withstand sun and able to be re-used for several trapping seasons.

I. Description of trap physical properties

1. Trap:

The trap consists of two intersecting panels and a top and bottom made of corrugated plastic board. In the middle section of the panels, there is a 3 inch x 6 inch cutout in the panels where the lures are placed; this will include 2 small holes so that twist ties can be used while hanging lures. The total height of the trap, including the collection cup, is 48 inches. The top and bottom of the trap may either be creased several times around the trap, as in Figure 1, or creased four times, one on each side of the cross-vanes, as in Figure 2.

Dimensions of each cross panel: 32 inches x 12 inches Trap top: 22 inches x 26 inches Trap bottom: 22 inches x 26 inches Trap body (panels, top, and bottom): 1/8 inch (3mm) black corrugated plastic board

Fluon® Coating:

• Trap body must be fully coated with Fluon® [55-65 % Polytetrafluoroethylene (with 1-5% Polyoxyethylene alkylether) solution in water];

• Trap bottom must have the interior coated in Fluon®;

• Trap top, collection cup, and any connection devices (pins or zip ties) for the collection cup (described below) must not be coated.

Plastic Color:

Currently, Black and translucent/opaque are the only known colors.

2. Collection cup:

The collection cup shall be made of durable weather resistant plastic and be approximately 4.75 inches in height and 4 inches in width. The cup must either be cylindrical or rectangular in shape and of white or clear plastic (Figure 1 and 2). The cup must affix securely to the trap and allow for insects caught in the trap to be deposited and stored in the cup.

3. Trap Hanger:

Acceptable versions of trap:

The hanger must be made of wire at least one (1’) foot in length and must attach to two holes in the cross-vane panels, where the panels protrude from the trap top (Figure 1 and 2).

4. Previously Acceptable versions of the trap:

Both of the two examples of the cross-vane panel trap (Figure 1 and 2) shown below are acceptable.

Figure 1. Trap with multi-creased top and bottom and white, collection cup.

Figure 2. Trap with top and bottom creased four times and clear collection cup.

J. Quality Assurance (QA) - After Award and Delivery USDA-APHIS reserves the right to conduct QA testing of the product materials procured through this contract. Testing may include, but is not limited to, weatherability of the corrugated plastic, water exclusion of the assembled trap, and thickness of the corrugated plastic. As an example, if a product is widely failing to meet 3 years of field durability because the plastic is becoming brittle in 1 year. APHIS may seek compensation for a latent defect of the product. APHIS expects the Cross Vane Panel Traps to last multiple field seasons.

The traps must also capture targeted pests within the collection cup. The optimal trap will not allow pests to be captured on other parts of the trap before they are trapped in the collection cup.

The traps must meet or exceed the criteria set forth in Section J.

SUBMISSION AND EVALUATION FACTORS AND MINIMUM

QUALIFICATION FACTORS:

Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described below. These factors are listed in order of importance.

(1) Management Plan

This factor is comprised of the offeror's capability and ability to provide trap that are ready to use or easily assembled with little effort and instructions.

Submittal Requirement:

The offeror shall submit a narrative describing their:

• Trap assembly requirement Ready to Use – No Assembly Required 1 to 3 minutes assembly required with reading instructions 3 to 5 minutes assembly required with reading instructions.

• Quality Control Plan The trap should be weather-resistant, withstand sun, able to be re-used for several trapping seasons,

• Lure attachment – How securely the lure attaches and how easily the lure attaches to the trap.

The offeror shall submit 10 traps for evaluation.

(2) Experience

This factor considers the quality of the Offeror's experience in carrying out work of a similar nature. Considerations will be given to success in areas of quality and delivery.

(3) Past Performance

Information to be evaluated includes timeliness of delivery/performance, including adherence to contract schedules and timely submission or performance of required tests and submittals.

Resolution of disputes and delays, number of contract extensions, conformance to contract requirements, including quality of workmanship, ability to correct deficiencies in a timely manner, number and extent of warranty problems. The Offeror's history for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the Offeror's business-like concern for the interest of the customer.

: Three (3) past performance references detailing effectiveness traps. Include:

a. Company or agency name

b. Size/frequency of Order

c. Point of contact

i. Name

ii. Phone Number

iii. Email Address

AWARD DETERMINATION:

Evaluation of Offers

(1) The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be most advantageous to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, three non-price factors shall be used to evaluate offers. “Management Plan” including sample traps (factor 1) is the most important factor. “Experience” (factor 2) and “Past Performance” (factor 3) are of equal importance.

(2) Non-Price Factors, when combined, are significantly more important than Total Evaluated Price.

(3) Tradeoff Information: The approach to source selection for this procurement will be pursuant to the best value tradeoff concept as identified in FAR Part 15.101-1 and FAR Part 15.3. It is the government’s intention to award a contract to the Offeror(s) whose proposal conforms to the RFP requirements and is considered to be most advantageous to the government, price and technical factors considered.

INVOICE INSTRUCTIONS:

Invoices shall be submitted online through the Invoice Processing Platform (IPP). IPP is a secure, web-based system that manages government invoicing. Enroll at https://www.ipp.gov.

https://www.ipp.gov/

J. Quality Assurance (QA) - After Award and Delivery