1263843-event.pdf

25 September 2024

Tree Debris Removal at Nicholson Ford OHV Park The DNR seeks to purchase tree debris removal at Nicholson Ford OHV Park. See RFB for details.

25 September 2024

Open 9/24/2024 12:00 AM CDT Type DNR - Request for Bid Close 10/22/2024 4:00 PM CDT Number 25CRDWBPPAYT-0083 Currency US Dollar

Sealed Until 10/22/2024 4:00 PM CDT

Contacts Philip Payton philip.payton@dnr.iowa.gov

Phone +1 515-361-0743

Commodity Codes None Added

25 September 202425 September 202425 September 202425 September 202425 September 202425 September 202425 September 202425 September 202425 September 2024 mailto:philip.payton@dnr.iowa.gov

Background:

Tree Debris Removal at Nicholson Ford OHV Park

The DNR is requesting bids on clean up and disposal of downed woody debris located on Nicholson Ford OHV Park, a publicly owned property in Marshalltown, Iowa.

Project Address: 2002 East Marion Street; Marshalltown, IA 50158 Lat/Long: 42.05672, -92.87767

Current condition: Nicholson Ford OHV Park is a 120 acre designated off-highway vehicle park, situated on the wet side of the levee on the Iowa River. The property received significant tree damage in the 2020 derecho resulting in over 50% tree loss. Hazardous and damaged standing trees have been removed through previous logging contracts. Most of the standing trees that remain on site are bottomland hardwoods including silver maple and cottonwood. Goals for this project include the reduction and removal of downed woody debris left on site after logging operations so the recreational vehicle trails can be reestablished and vegetation management can progress.

During logging contracts, access paths suitable for heavy equipment were established. Additional access routes can be established by the chosen contractor, as long as proper drainage is maintained and damage to existing fencing is avoided. Standing trees cannot be felled to create routes and care must be taken not to damage live trees. Other vegetation reduction methods such as chemical application and mowing to increase ease of access will be considered with preapproval. There is one approved entrance over the levee; contractor shall access any other portion of the levee.

Contractor can dispose of the material using one or any combination of the following approved methods: piling and burning within preapproved locations on site, mulching/chipping with material left either left on site or hauled off site, or material may be hauled off site. Additional disposal methods will be considered with pre-approval. If piling and burning method is chosen, contractor will obtain all required local permissions and permits.

Specifications of downed woody debris removal:

• Remove and dispose of all wood greater than 3” in diameter o Downed wood less than 3” in diameter may be left in place or removed at the discretion of the contractor

• Existing stumps less than 3’ tall shall be cut flush to the ground. Stumps 3’ or taller may be left in place or cut flush to the ground, at the contractor’s convenience and discretion.

• Woody debris should be cleared off fences without causing additional damage to fence

• Ditches within the park boundary must be cleared of downed wood

• No living trees over 4” may be felled without prior approval

• Mulch or chips can be piled or spread, if left on site

• Root balls may be left in place

• Contractor may leave up to 3 downed tree trunks per acre (greater than 18" diameter) to serve as future obstacles. Large, downed trees that are left should be delimbed and lay flush to the ground.

Work should be completed when ground is dry or frozen and care should be taken to avoid excessive rutting with large equipment. Completion during the winter is preferred as the use of the park declines in colder months. If necessary, the park can be closed upon a contractor’s request while work is ongoing.

The project site is broken down into smaller areas, listed in priority order in the bid tab section of the RFB.

Number of total acres ultimately contracted will be dependent upon bids received for each area and project budget.

Description

All pre bid site visits will be the responsibility of the potential bidder. If you'd like to gather more information pertaining to site visits, contact Jessica Flatt at jessica.flatt@dnr.iowa.gov.

All other questions should be directly to issuing officer Philip Payton at philip.payton@dnr.iowa.gov or 515- 361-0743.

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Required to View Event

Prerequisites Required to Enter Bid

25 September 2024

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. NF Bid Map.pdf

25 September 202425 September 202425 September 202425 September 202425 September 202425 September 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjYzODQzLTE2OTM3MTQyOTBORiBCaWQgTWFwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

1.1 Enter the Bidder's contact name, telephone number, email address and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.4 Is the Bidder requesting confidential treatment of specific information?

1.5 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

Group 2: Terms and Conditions

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Contract Terms and Conditions and enter a response.

2.3 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

Group 3: Payment Terms

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Tree Debris Clearing # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Area A 1 LS - Lump Sum - to 5/15/2025

30 acres. Task deadline of May 15, 2025.

S2 Area B 1 LS - Lump Sum - to 5/15/2025

27 acres. Task deadline 5/15/2025.

S3 Area C 1 LS - Lump Sum - to 12/31/2025

30 acres. Task deadline 12/31/2025.

S4 Area D 1 LS - Lump Sum - to 12/31/2025

33 acres. Task deadline 12/31/2025.

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