1260095_SUPPLIER.pdf

IFB/CON/DOT/2512-1260095, 2025

LMIG Street Resurfacing - Group 2

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INVITATION FOR BID

IFB/CON/DOT/2512-1260095/2025 LMIG

Street Resurfacing and Associated

Activities Group 2

Solomon Caviness Commissioner

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Atlanta Department of Transportation

Chandra Houston Chief Procurement Officer

Department of Procurement

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Table of Contents

1 Requirements

1.0.1 Section 1. Solicitation Requirements

2 Lines

2.1 Line Information

2.2 Line Details

2.2. Line 1

3 Appendix: Alternate Lines

3.1 Instructions for Alternate Lines

3.2 Alternate Lines Template

1 Requirements *Response is required

1.1 Section 1. Solicitation Requirements

1.

1. PURPOSE OF SOLICITATION

This Invitation for Bid ("IFB") is being conducted in accordance with applicable provisions of the Constitution of the State of Georgia and the Procurement and Real Estate Code of the City of Atlanta Code of Ordinances ("City Code"), which are incorporated into this IFB by reference. In particular, the method of source selection for the Services sought will be conducted in accordance with Code Section 2-1188, "Competitive Sealed Proposals." By submitting a bid in response to this IFB, Bidder acknowledges that it is familiar with all laws and ordinances applicable to this IFB and any resulting procurement, including, but not limited to the City's Procurement and Real Estate Code.

A. Standard Definitions. The following terms may be used in this solicitation:

Award means when legislation authorizing the award of the Contract has been adopted by the council and approved by the Mayor, provided, however, that the Contract will not become binding upon the city and the city will incur no liability under it until it has been duly executed by the Contractor, returned to the city with all required submittals, including insurance and bonding, if applicable, executed by the Mayor, attested to by the municipal clerk, approved by the city attorney as to form and delivered to the Contractor.

Bid Security shall be a bond provided by a surety company authorized to do business in the state by the Georgia Insurance Commissioner or the equivalent in cash, cashier's check or certified check.

Contract means any Contract entered into for a period of one year or multiple one-year periods (including options to renew for additional one-year periods), with a Contractor, to provide the city upon request with a specified product or service at a predetermined rate or price.

Contractor means any person having a contract with the city

Discussions may be conducted in connection with competitive sealed bids, sole source and emergency procurement. Discussions are not permissible in competitive sealed bidding, except to the extent permissible in the first phase of multi-step sealed bidding, when all competitive bids exceed available funds, but the responsive bid does not exceed such funds by more than five percent or as otherwise permitted by applicable law.

Offeror means any firm that has submitted a bid or proposal in response to the solicitation in question. Individual joint venturers, subcontractors, subconsultants, or individuals or

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entities comprising a part of the bidder or proponent team are not actual offerors.

*2. 2. PROJECT INFORMATION

A. Project Background

This project will consist of asphalt street resurfacing activities on approximately 3.05 centerline miles/7.52 lane miles of roadway.

B. Project Scope

The City of Atlanta is soliciting for street resurfacing for resurfacing activities for the Atlanta Department of Transportation (ATLDOT). The services required will be milling, paving, and re-striping of identified streets. ADA Ramp Upgrades and Minor Sidewalk Repairs where needed for compliance. Manhole, Water Valve, and Drop Inlet Adjustments will also be encased in concrete. Please see the full project description attached in the scope of work.

C. Project Contract

i. Pro Forma of City's Contract.

If the City makes an Award pursuant to this IFB, the City will prepare and forward to the successful Offeror a Contract for execution with terms and conditions substantially and materially in the form of contract attached to this IFB as file under Contract Terms within Oracle Cloud Application of this advertisement.

ii. Exceptions to the City's Terms and Conditions.

Execution of the City's Contract within 5 business days after notification of award is a requirement of this IFB. Note that the City does not intend to modify any language contained in the Contract as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms, conditions or language of the Contract must be submitted in writing with the O fferor 's submissions to this IFB, and such exceptions document shall be clearly marked as, "PROPOSED EXCEPTIONS TO CITY'S TERMS AND CONDITIONS". If no exceptions are submitted, it is assumed that the Offeror fully agrees to the provisions contained in the Contract in its entirety. Any significant exceptions proposed could render the Offeror ineligible for Award under this IFB.

iii. Additions to the City's Terms and Conditions.

In the event the Project Scope under this IFB pertains to technology services, the City welcomes the addition of product-specific terms and conditions (e.g., EULA), and such will be exhibited and made part of the Agreement to the extent the technology product-specific terms and conditions are reasonable and do not conflict with the City's terms and conditions. Offerors are required to return any such technology product-specific terms and conditions for the City's consideration with its submissions to this IFB, and such potentially additional technology product-specific terms and conditions document shall be clearly marked as, "POTENTIAL ADDITIONAL TECHNOLOGY PRODUCT-SPECIFIC TERMS AND CONDITIONS". If in the City's sole discretion discussion of the technology product-specific terms and conditions are deemed necessary, a representative of the City's Department of Law will contact responsible and responsive Offerors to address any questions the City may have and/or to propose reasonable edits to provisions that are deemed to cause conflict with the City's terms and conditions, or otherwise cause contract ambiguity. In no event will the discussion period with the City's Department of Law extend more than five (5) business days from initial contact. For the avoidance of doubt, legal discussions will be limited to the technology product-specific terms and conditions and will not result in the City's modification of any language contained in the Contract. Failure to reach agreement

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with the Offeror on any proposed modifications to technology product-specific terms and conditions within the five (5)-day legal discussion period could render the Offerors ineligible for Award under this IFB.

D. Expansion and Extension Rights:

The City of Atlanta reserves the right, at its sole discretion and without the need for a formal amendment to this Scope of Work, to increase or modify the size, scale, volume, type, or quantity of goods or services required under this solicitation. This includes but is not limited to the extension of existing goods or services to additional City departments or using agencies. Any such increase or expansion shall be made with the expectation that the City will receive improved pricing or other favorable terms as a result of increased volume or consolidated procurement.

Attachments:

File Name or URL Type Description Contract Template -1260095

File Contract Template -1260095

General Conditions - LMIG Group 2

File General Conditions - LMIG Group 2

Special Conditions File Special Conditions Definitions File Definitions Contract Milestones & Liquidated Damages

File Contract Milestones & Liquidated Damages

Index of Drawings File Index of Drawings Scope - 2025 LMIG Street Resur

File Scope of Work

Select one of the following:

a. I have reviewed the Project Information

*3. Technical Requirements

Please review and acknowledge the attached Technical Requirements

Attachments:

File Name or URL Type Description Technical Specifications File Technical Specifications

Select one of the following:

a. I have reviewed and acknowledged the Technical Requirements

*4. Technical Forms

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Please acknowledge and complete the Technical Forms Attachments:

File Name or URL Type Description Work in Progress File Work in Progress Safety and Health History Form

File Safety and Health History Form

Statement of Bidder's Qualifications

File Statement of Bidder's Qualifications

Select all that apply:

a. I have completed and attached the Statement of Bidder's Qualifications (Response attachments are required)

b. I have completed and attached the Safety and Health History Form (Response attachments are required)

c. I have completed and attached the Work in Progress Form (Response attachments are required)

*5.

3. REQUIRED SUBMISSIONS FOR YOUR BID

A. Indication of Insurability

Instructions to Offerors

1. Proposal Submission

Offerors are not required to submit certificates of insurance with their proposals. Instead, each offeror shall provide a signed and dated letter from its insurance broker, on the broker's official letterhead, confirming that the offeror is qualified for and has the financial capacity to obtain the insurance coverages specified in Appendix B – Insurance Requirements.

The broker's letter must reference the solicitation number and title to ensure that it is specific to this procurement and not a generic or previously issued statement.

2. Post-Award Requirement

The successful offeror must submit certificate(s) of insurance evidencing the required coverages within 5 calendar days following the City's issuance of a contract award notification.

•€€€€€€€Statement of intent to issue the required bond(s) (bid bond, performance bond, and/or payment bond) o Specify the bond amount or percentage (e.g., "5% of the contract value")

•€€€€€€€Note that issuance of the final bond is contingent upon award of the contract and satisfaction of any underwriting requirements o Any other conditions or limitations, if applicable

3. Compliance

Failure to provide the required certificate(s) of insurance within the specified timeframe

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may render the awardee non-responsive, and the City reserves the right to proceed with the next eligible offeror without further obligation.

Attachments:

File Name or URL Type Description

IFB.CON.DOT.2512-

1260095-2025

File Appendix B

Select one of the following:

a. I acknowledge the attached required Insurance details

*6.

B. Letter of Surety for Bond Coverage Eligibility

A letter from a Georgia licensed insurance broker confirming that the Offeror is eligible for the required coverage and that the broker will issue policies upon Award, as follows on the broker's letterhead:

•€€€€€€€Name of the principal (contractor/supplier) o Statement that the surety is licensed to do business in the relevant jurisdiction o Purpose of the letter (e.g., in support of a bid or proposal) o Specify the bond amount or percentage (minimum 5% of the bid value)

•€€€€€€€Clear statement that the surety has conducted a review of the principal's qualifications and financial status •€€€€€€€Indicate the duration or validity of the letter of surety (e.g., "valid for 90 days from Assurance of good faith and commitment •€€€€€€€Invitation to contact the surety for further information or confirmation •€€€€€€€Signature of an authorized officer of the surety company o Name, title, and contact information o Notary acknowledgment if required

Select one of the following:

a. I attached the required Letter of surety (Response attachments are required)

*7.

C. Office of Contract Compliance Requirements (IFB)

The Office of Contract Compliance (OCC) information is an integral part of every eligible City of Atlanta bid. Bidders must ensure that prospective subcontractors, vendors, suppliers, and other potential participants are provided equal opportunities to compete for work on City contracts, without discrimination based on race, ethnicity, or gender, and must afford all firms, including those owned by racial or ethnic minorities and women, opportunities to participate in the performance of the business of the City to the extent of their availability, capacity and willingness to compete.

The Office of Contract Compliance will review information submitted by Bidders pertaining to efforts to promote opportunities for diverse businesses, including Minority/Female Business

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Enterprises (M/FBEs), to compete for business as subcontractors and/or Suppliers. A Bidder will be deemed eligible for further consideration for award of a City contract upon OCC's determination that the Bidder has actively engaged in, and provided supporting documentation with its bid submission demonstrating, good-faith efforts to ensure that its processes for soliciting, evaluating, and awarding subcontracts, placing orders, and establishing partnerships have been conducted in a non-discriminatory manner.

To assist prime contractors in this effort, the Office of Contract Compliance has set forth in this solicitation document the M/FBE goals within the relevant NAICS Codes for this Project.

•€€€€€€€Diversity Program – MBE & FBE •€€€€€€€Diversity Program Goal –25% MBE & 10% FBE •€€€€€€€Dominant NAICS Code – 23710 - Highway, Street, and Bridge Design Construction & 23110 - Poured Concrete Foundation and Structure Contractors

No Bidder shall be awarded a contract on an Eligible Project unless the Office of Contract Compliance determines that the Bidder has satisfied the non-discrimination requirements of City of Atlanta Equal Business Opportunity (EBO) Code of Ordinances Section 2-1448 on such Eligible Project. Accordingly, each Bidder shall submit with each Bid the following

1. Good Faith Outreach Efforts documentation.

Each Bidder shall submit, as part of its bid, written documentation demonstrating its outreach efforts to identify, contact, contract with, or utilize businesses including certified Minority/Female Business Enterprises (M/FBEs)—as subcontractors or suppliers for the contract. This documentation must include: a list of all subcontractors or suppliers categorized in accordance with the applicable diversity program (M/FBE).

Attachments:

File Name or URL Type Description Complete_with_Docusign_ Goal_Pa

File Appendix A

Select one of the following:

a. Attached the required details (Response attachments are required)

8. 4. Additional Required Supportive Documentation (if awarded)

Additional documentation to support the commitments on the Subcontractor Project Utilization Plan will be requested by the Office of Contract Compliance at the time of contract award and contract execution.

*9.

D. Submission of Cost to Oracle Applications Cloud

Each Offeror must submit a Cost using the form provided by the City via the Atlanta Oracle

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Cloud system within this solicitation. The Cost Bid must align with the Scope outlined in the IFB and fully reflect all activities proposed by the Offeror. The submitted Cost will serve as the basis for final fee negotiations with the City.

Attachments:

File Name or URL Type Description Schedule of Values - 1260095.p

File Schedule of Values

Select one of the following:

a. Attached the Cost proposal (Response attachments are required)

10.

E. Submission of Exceptions or Additions to the City's Terms and Conditions

Be sure to submit appropriately marked documentation pursuant to Section 2.C. Project Terms and Conditions of this IFB.

11.

4. AWARD

Award shall be made to the most responsible and responsive Offeror whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the evaluation factors set forth in this IFB.

A. Eligibility for Award/Required Submissions for Award

After all evaluation has concluded, Offerors eligible for Award shall be notified in writing and shall within 5 days after receipt provide the following:

1. Supplier Signed Contract

2. A current notarized Illegal Immigration Reform and Enforcement Act (IIREA) affidavit or provide exemption

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3. Proof of active registration on SAM.gov or provide exemption,

4. A Certificate of Insurance evidencing required coverages (See Section 3.A. of this IFB)

B. Disqualification The City reserves the right to disqualify from award consideration any vendor that fails to provide all documents listed in Section 4.A. Award, above in this IFB.

C. Request for Debrief Within five (5) business days of the posting of Award, non-awarded Offerors may request to participate in a 15-minute debriefing session with the assigned Project Manager. Requests must be submitted in writing and will be scheduled based on availability within a reasonable timeframe.

12.

5. HOW TO SUBMIT YOUR BID

A. Time and Date Due

Bids are due at the time and date set forth below:

Bid Deadline: Friday, June 19, 2026 at 2:00 P.M. (ET) via ATLcloud

Solicitation Conference Registration Link:

https://events.gcc.teams.microsoft.com/event/1ff2138f-3b2b-4237-91a7- 869a8363d7cb@031a550a-f1f3-4b62-9c64-3ef02c7798a5

Solicitation Conference Date and Time: Thursday, May 28, 2026 from 10:00 A.M - 11:

https://events.gcc.teams.microsoft.com/event/1ff2138f-3b2b-4237-91a7-869a8363d7cb@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/1ff2138f-3b2b-4237-91a7-869a8363d7cb@031a550a-f1f3-4b62-9c64-3ef02c7798a5

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00 A.M. (ET)

Question Deadline: Monday, June 1, 2026 at 5:00 P.M. (ET) via email to mgill@atlantaga.gov

All questions regarding this Solicitation must be submitted in writing to the project manager. Questions received after this deadline will not be considered.

Department of Procurement Project Manager: Malik Gill; mgill@atlantaga.gov

B. Submission to Oracle Applications Cloud

Submissions to this IFB must be received by the Department of Procurement, no later than 2:00 P.M., ET on the date specified in Oracle Applications Cloud ("Submission Deadline") ONLY.

Any Bid received after this time will not be considered and will not be accepted by the electronic procurement system.

C. Blackout Period In Effect

i. Purpose:

The blackout period begins with the advertisement of the synopsis and shall remain in effect until execution of the contract, or the solicitation is cancelled and will not be resolicited, whichever comes first. During the blackout period, all questions pertaining to this solicitation must be directed to the Department of Procurement's assigned Procurement Professional or the appropriate Supervisor. Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions about this solicitation. Violations of this section will result in Offeror's disqualification.

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ii. Effective:

The Blackout Period for this solicitation is effective at the point of advertising and will continue until an Award is fully effectuated, as evidenced by a binding Contract.

D. Schedule of Events

Event Date Time

Invitation for Bid Posted May 18, 2026 5:00 P.M.

Solicitation Conference Held May 28, 2026 10:00 A.M. – 11:00 A.M.

Questions from Suppliers Due June 1, 2026 5:00 P.M.

Responses to Suppliers Due June 5, 2026 5:00 P.M.

IFB Close Date June 19, 2026 2:00 P.M.

Responsiveness Review June 24, 2026 5:00 P.M.

13. 6. OTHER INFORMATION

A. Anti-Lobbying Provision

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All Offerors, including agents, employees, officers, representatives, lobbyists, attorneys and proposed partner(s), subcontractor(s) or joint venturer(s), will refrain, under penalty of the Offeror's disqualification, from direct or indirect contact, for the purpose of influencing the selection or creating bias in the selection process, with any elected or appointed City officials, City agencies, employees, representatives or agents, evaluation committee members, or any person who may play a part in the selection process.

B. Confidentiality; Georgia Open Records Act

Information provided to the City is subject to disclosure under the Georgia Open Records Act ("GORA"). Pursuant to O.C.G.A. § 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 (O.C.G.A. § 10-1-760 et seq)."

If certain portions of your submission are considered confidential and proprietary, the City recommends that you mark any portion of your Bid that you deem to be confidential as such, however, it cannot be guaranteed that the City will not have to disclose such information in accordance with its interpretation of the applicable public records laws.

C. Non-Discrimination and Socio-Economic Program Compliance

Offerors shall not discriminate against any employee or applicant for employment based on race, color, creed, religion, sex, domestic relationship status, parental status, familial status, sexual orientation, national origin, gender identity, age, disability, or political affiliation. O fferors must comply with all applicable City of Atlanta socio-economic programs, including the Equal Business Opportunity (EBO) and Equal Employment Opportunity (EEO) programs, as outlined in Sections 2-1200 and 2-1414 of the City of Atlanta Code of Ordinances. Failure to comply with these programs may result in penalties, including payment withholding, disqualification from future Contracts, or Contract cancellation.

Substantial violations may also lead to legal action to enforce compliance.

D. Cancellation of Solicitation Notwithstanding anything to the contrary herein, this solicitation may be canceled or any or all bids may be rejected in whole or in part in accordance with the City Code.

14.

7. CERTIFICATION AND ACKNOWLEDGEMENTS

A. Certification Against Collusion and Other Anti-Competitive Practices

Collusion and other anti-competitive practices among Offerors are prohibited by city, state, and federal laws. All Offerors shall identify a person who has authority to sign for the Offeror who, by execution of this IFB, certifies, in writing, as follows:

"I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid or offer for the same supplies, labor, services, construction, materials, or equipment to be furnished or professional or consultant services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of city, state and federal law and can result in fines, prison sentences, and civil damages awards. By signing this document, I agree to abide by all conditions of this solicitation and offer and certify that I am authorized to sign for this Offeror."

ACKNOWLEDGED BY

*15. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials

*16. Printed Name

17.

B. Agreement to Comply with ALL Identified Requirements of this Solicitation; Costs

By submitting a response, the Offeror is certifying its agreement to comply with all of the identified requirements of this solicitation and that all costs for complying with these general business requirements are included in the Offeror's submitted pricing. All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The City is not obligated to any party to reimburse such expenses. All submissions upon receipt become the property of the City.

ACKNOWLEDGED BY:

*18. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials

*19. Printed Name

2 Lines

2.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-

IFB/CON/DOT/25

12-1260095, 2025 LMIG Street Resurfacing and Associated Activities Group 2

1 BOX

OF

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2.2 Line Details

2.2. Line 1 IFB/CON/DOT/2512-1260095, 2025 LMIG Street Resurfacing and Associated Activities Group 2 To provide an alternate line, see appendix.

Category Name CONSTRUCTION

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some negotiation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Negotiation Line

(Number and description of the negotiation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first negotiation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a negotiation line with cost factors, enter your line price in the cost factors table)

Response Minimum Release Amount

Note to Buyer

Proprietary and Confidential 20