att1_sow.pdf

Attachment 1 SOL NO. 12569R18R0008 Hiawatha NF Roadside Brushing and Mowing Services IDIQ

STATEMENT OF WORK/SPECIFICATIONS

HIAWATHA N.F. ROAD BRUSHING AND MOWING

DIVISION 100 - GENERAL SPECIFICATIONS

101 – Statement of Work

The Contractor shall provide any and all mobilization, equipment, labor, supplies, tools, supervision, transportation, materials including safety and other incidentals necessary to perform all work for the maintenance activities located within the boundaries of the Hiawatha National Forest, in accordance with the specifications, exhibits and clauses contained or referenced herein. Individual tasks to be performed will be listed on individual task orders written against an indefinite delivery/indefinite quantity (IDIQ) contract. This statement of work will consist of the tasks as described in Activity Codes 230 through 270.

102 - Schedule of Work

Task orders may be placed throughout the contract period. Refer to the contract term and conditions for ordering procedures and restrictions. Task orders issued by the Government will detail the areas to be serviced, the services to be provided and may specify the order in which performance is required.

Actual quantities of services ordered will depend upon existing conditions at the time of the Government inspection.

103 - Response Time

The required response time and completion date for all work activities identified will be specified by each task order.

104 - Superintendence by the Contractor

At all times during the performance of the contract and until the work is complete and accepted the Contractor shall directly supervise the work or assign and have on the work site a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

The superintendent shall be designated in writing to the Contracting Officer prior to the contract start date. The contractor shall provide a detailed resume of the project manager for review and approval by the Contracting Officer. If during the term of this contract, the contractor changes or replaces the project manager, approval by the Contracting Officer is required.

Responsibilities of the site superintendent include, but are not limited to contract performance, day-to-day coordination of activities, control over employees/subcontractors and coordination with local COR and Inspectors. She/he shall be available in person, by telephone, or radio to respond to any and all problems during normal working hours.

Hiawatha NF Roadside Brushing and Mowing Services IDIQ

The contractor/site superintendent shall follow the requirements of FAR Clause 52.236-13 Accident Prevention. He/she shall observe rules and regulations of Federal (OSHA), State and local health and safety officials. Do not permit any worker to work in surroundings or under conditions that are unsanitary, hazardous or dangerous. Maintain a “Log of Work Related Injuries and Illnesses”, OSHA Form 300 and make it available for inspection.

105 - Equipment Requirements and Transportation

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract.

The Contractor's proposed equipment shall be made available for inspection prior to award of the contract. If at any time during the course of this contract the equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement, at Contractor's expense. Replacement equipment, if ordered, is to be onsite and working within 48 hours.

Any movement or transportation of equipment to or from work areas required to repair or replace equipment, or for the Contractor's convenience shall be at the Contractor's expense.

106 - Public Safety and Traffic Control

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users or others within the work area. The Contractor shall comply with all Federal and State safety requirements for the type of work to be performed. Refer to the Occupation Safety and Health Standards (OSHA) for details of these and other safety requirements.

The Contractor is to pursue all work on site in accordance with all Federal, State, and Local laws governing the transportation and work being performed.

The Contractor shall post warning signs on each end of the section of road being worked. Signs are to be of the size, quantity, and colors as required in the current edition of the "Manual on Uniform Traffic Control Devises", (MUTCD). These signs shall be moved as needed to properly delineate and identify the section of the road being maintained. At no time shall these signs be more than two miles from operating equipment and shall be in place only when road equipment or persons are performing operations. All slow moving equipment is to have a reflectorized "slow moving" vehicle emblem properly attached. Sign No. W21-4 “road work ahead”, or W21-3 “road machinery ahead”, can be used.

All work requiring closure of a road must be scheduled and approved by the Contracting Officer's Representative (COR) prior to the commencement of that portion of work. All work is to be scheduled so that at the end of a working day, the road is passable for the type of traffic normally using the road.

All debris shall be removed from the roadbed area. Any piles, berms or other potential hazards located within the traveled way shall be removed prior to the end of the work day. If for any reason traffic hazards are left adjacent to the roadbed after normal working hours, the work is to be properly signed as hazardous and flashing warning devices may be required as directed by the COR. Any roadway damage caused by the contractor’s operations shall be repaired at the contractor’s expense as directed by the COR. All signs shall be removed immediately following operations.

107 – Quality Control Plan

The Contractor shall submit a Quality Control Plan (QCP) with the price proposal, that will detail the methods the Contractor will utilize for self-inspection to ensure the requirements of this contract are performed in accordance with the contract documents and that all equipment used is maintained in good and safe working condition. The plan shall indicate who will be responsible for Quality Control. The site superintendent may serve as the Quality Control monitor. The Government COR will perform periodic independent inspections after the contractor has performed their inspections if questions develop regarding the results of the contractor’s inspections.

Quality Control Personnel

Contractor shall provide qualified quality control personnel for all projects. He/She will be responsible to perform, record, and maintain a file of quality control and accomplishment reports. This documentation shall be made available to the CO or COR for 100% of all task orders issued to the Contractor(s). The on-site project superintendent can act as the quality control person, if so designated by the Contractor(s). The quality control person shall be identified prior to starting work under subject contract.

108 - Roles And Responsibilities Of Government Officials

The following government officials will participate in assessing the quality of the contractor’s performance. Their roles and responsibilities are described as follows:

The Contracting Officer’s Representative (COR) is responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on the schedule of inspections submitted by the contractor and approved by the government. The COR will have primary responsibility for completing “Contract Daily Diaries” and other inspection forms as appropriate which will be used to document the inspection and evaluation of the contractor’s work performance.

The Contracting Officer (CO) will have overall responsibility for overseeing the contractor’s performance. The CO will also be responsible for the day-to-day monitoring of the contractor’s performance in the areas of contract compliance, contract administration, cost control, and property control; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s version and the contractor’s version.

109 - Types Of Work To Be Performed/Schedule Of Inspections

This contract calls for the contractor to perform the following tasks and subtasks and to perform inspections at the completion of the tasks/subtasks as a minimum and or for intermediate inspections as

Hiawatha NF Roadside Brushing and Mowing Services IDIQ determined at contract award by the COR/CO based upon accepted Contractor’s quality assurance program submitted as part of evaluation criteria.

Road Mowing Removal of Fallen/Standing Hazard Trees Branch Trimming Blowdown Removal/Roadway Cleanup-during Spring Breakup Blowdown Removal/Roadway Clean-up After Severe Storm Event

110 - General

Inspection and Acceptance The Contractor is responsible for quality control on the work performed. The Contractor shall give the COR weekly notification of progress. Inspection may be made by the COR at anytime. The contractor will take prompt corrective action for any deficiencies or deviations that occur. Work to correct unacceptable areas will be done at the Contractor’s expense.

Pollution abatement Collect and properly dispose of all waste developed from the clearing and brushing operation including lunch bags, bottles and cans, paper, fuel, equipment waste, etc.

Repair of Damage The Contractor shall be responsible for the repair of damage to existing road and/or shoulders that is caused by the Contractor when performing work specified in this contract. The cost for these repairs and corrections shall be the responsibility of the Contractor and shall be made at no cost to the Government.

Debris disposal Dispose of debris resulting from mowing operations that is larger than 3 inches in diameter or 3 feet in length that falls in the traveled portion of the roadway or in culvert inlets and outlets, outside of the clearing limits. Debris resulting from mechanized brush mowing operations shall be scattered outside the edge of clearing or shall be lopped and scattered to within 8” of the ground if prior written approval is given by the COR.

Pre-Work Meeting Prior to starting work, the COR will coordinate a pre-work meeting with the Contractor. At this meeting, the Contractor will supply each of the following submittals printed on Contractor’s company letterhead. Work will not start until all submittals are received and approved. The Contractor will not be paid for work performed before these submittals have been provided and are approved.

a. Safety plan including but not limited to emergency numbers (fire, hospital, 911, point of contacts for workers, company phone number, etc.).

b. All pertinent phone/page/cell numbers for workers on project, superintendents, foremen, office, etc.

c. Schedule of work (how many workers, equipment, hours working per day, etc.)

d. Sample of Contractor’s Daily log which will be used to daily report personnel on job, equipment used, problems occurred, quantity of work accomplished, etc.

SECTION 200 - PERFORMANCE STANDARDS

ACTIVITY CODE: 230 – ROADSIDE MOWING

Roadside Mowing

230.01 – Road Mowing shall consist removing all vegetation (grass, brush, and small trees) having a diameter of 4-inches or less (measured at breast height) from the edge of the traveled way to 5-feet (one pass), 10-feet (two passes), or 15-feet (three passes), as shown on the attached “Roadside Mowing” Map, with a heavy-duty rotary mower designed to cut and masticate. Cutting height shall not exceed 6-inches above the ground surface or obstructions such as rocks or existing stumps. This activity shall also include mowing around road signs, culverts, culvert markers, barrier posts, gates, bridges and other appurtenances. Mowing shall be to a point one foot (1’) beyond the appurtenance and then tapered back to the normal mowing width. Manual removal of vegetation in these areas where operation of mowing equipment is impractical may be required and is considered incidental to this work.

230.02 - The Contractor shall remove all trees having a diameter of 4-inches or larger (measured at breast height) which have fallen into the traveled way per Section 250.02 of the IDIQ Specifications.

This item shall be paid for with the mowing per mile of road completed. It is the Contractor’s responsibility to drive the roads and record the number of fallen trees before submitting bids.

230.03 - Signs, markers, land survey monuments, and other road appurtenances shall not be damaged or defaced during operations. Any damage to these items will be repaired or replaced by the Contractor at no cost to the Government. If other items are to remain, they shall be marked on the ground or specified in a work order.

230.04 – Take precautions and exercise care during the operations to prevent damage to tree trunks.

230.05 – Take precaution to not contact culverts. Contractor will use care to identify locations of existing culverts and to not damage them. Forest Service can provide lists of existing culverts and mileposts.

230.06 – All loose rocks, debris, or slash (windfall trees or branches) larger than three inches (3”) in diameter within mowing limits shall be removed. Slash shall be scattered outside mowing and clearing limits. Slash shall not be placed into a stream or ditch. All woody material larger than one inch (1”) in

Hiawatha NF Roadside Brushing and Mowing Services IDIQ diameter or two feet (2’) in length and any sharp object shall be removed from the traveled way. Unless approved by the COR, all work shall be completed on each road prior to moving on to the next road.

230.07 – Expect that there are rocks along the roadside. Some roads have more rock than others, this will be discussed at the pre-work meeting.

Equipment Requirements

230.10 – Roadside mowing: a heavy-duty commercial mower(s) capable of removing woody stems up to four inches (4”) in diameter is the minimum required to perform the specified mowing. The mower shall be a side-mounted or articulated boom arm rotary type with a protective shroud or deck to direct cuttings downward and limit the amount of cuttings expelled from the underside. The mower shall be equipped with a rotating amber light visible for 360 degrees, roll-over protection structure (R.O.P.S.), a safety screen, impact resistant glass (lexon), enclosed cab, a spark arrestor, and a fire extinguisher. The mower shall have the minimum capability of cutting a 5 foot wide swath per pass. Tractor shall have a slow moving vehicle sign visible from behind.

230.11 – The contractor shall submit a list of all equipment to be used on the contract along with the price proposal for evaluation prior to the Contracting Officer signing the contract. Equipment not owned by Contractor must have a signed agreement as part of the submittal on the equipment listing.

All equipment must be available and in proper working condition as required by the Forest Service’s specifications.

Equipment Inspection

230.12 – The Contractor’s proposed equipment shall be made available to the Contracting Officer or his designated representative for inspection prior to start of work. If at any time during the course of this contract, if any equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement at the Contractor’s expense. The contractor will be notified in writing to correct any deficiencies and furnish replacement equipment that meets Forest Service specifications within 48 hours from notification. Deliver mowing equipment to the National Forest clean and free from vegetative material, dirt, soil, and organic matter. The equipment will be inspected and approved by the COR at the pre-work meeting or upon delivery and before starting work. Remove equipment that does not pass the cleaning inspection from the National Forest and have it cleaned. Clear the mower head/deck of debris and plant material upon completion of each road segment to minimize spread of invasive weed species.

Method of Measurement

230.13 – Roadside mowing measurement shall be made to the nearest tenth of a mile using an odometer calibrated over a full measured mile. Both sides of the road will be included in one lineal measurement.

The width of mowing shall be measured along horizontal lines. In special cases, the Contractor may be asked to mow only one side of the roadside. In those cases, the Contractor will be paid for one-half (1/2) the calibrated distance.

Hiawatha NF Roadside Brushing and Mowing Services IDIQ

Basis of Payment

230.14 - Payment shall be made for all work completed, inspected and accepted per the bid unit prices.

Payment will be determined by the rates in the Bid Schedule multiplied by the unit of measurement.

The unit price shall include all work items necessary for a complete job.

ACTIVITY CODE: 250 - HAZARD TREE REMOVAL/BRANCH TRIMMING

Maintenance Requirements

250.01 - This activity consists of three work items: (1) removing trees which have fallen into the road's traveled way, (2) cutting and removing potentially hazardous standing dead, dying, or unstable live trees in close proximity to the road's traveled way, and (3) Branch Trimming. The Government reserves the right to remove trees which have fallen into roads traveled way by its own employees. All trees for removal under this activity are to be designated individually by the COR by painting the trees prior to removal with Forest Service marking paint.

250.02 - The Contractor is to remove all trees having a diameter of 4" or larger at breast height which have fallen into the traveled way. The tree is to be removed by means determined by the Contractor as most beneficial to his/her operation so long as this does not damage adjacent trees. Any damage to remaining tree trunks caused by this operation shall be treated with commercial nursery sealer. The tree is to be moved outside of the road clearing limits and made to lie in a stable position on the ground. If the Contractor elects to use heavy machinery to aid in removal of the trees, any subsequent damage to the road or ditches will be repaired at the Contractor’s expense.

250.03 - The Contractor is to remove potentially hazardous dead, dying, or unstable live trees having a diameter of 4" or larger at breast height in close proximity to road right of ways. Care is to be taken to avoid damage to adjacent trees while felling designated trees. Any damage to remaining tree trunks caused by this operation shall be treated with commercial nursery sealer. Insure traffic is controlled during the felling. Dispose of felled trees outside of the clearing limits, away from other trees, positioned so they will not roll, and insure the trees are placed, and scattered to prevent unsightly slash concentrations. Remaining stumps shall measure no more than 12 inches above the adjacent ground. If the Contractor elects to use heavy machinery to aid in removal of the trees, any subsequent damage to the road or ditches will be repaired at the Contractor’s expense.

250.04 – Branch Trimming shall consist of trimming, removing, and disposing of branches from live trees within the existing clearing limits and shall include all those within 20 feet vertical clearance above and 10 feet (measured horizontally) from the edge of the traveled way. Limbing and pruning shall be done by means of pruning saws, power saws, nippers, bow saws, or boom mounted saws. A rotary mower shall not be used for limbing and pruning. Branches shall be cut as near flush with the trunk as practicable. Any damage to tree trunks caused by this operation shall be treated with commercial nursery sealer. Branches removed shall be scattered outside of the existing clearing limits unless otherwise directed. Branches shall not be bunched or piled during scattering operations.

Method of Measurement

250.05 – Branch Trimming will be measured and paid for per mile of road, to the nearest tenth of a mile.. Both sides of the road will be included in one linear measurement. Tree removal will be paid by each tree removed.

Basis of Payment

250.06 - Payment shall be made for all work completed, inspected and accepted per the rates in the Bid Schedule multiplied by the unit of measurement. The unit price shall include all work items necessary for a complete job. Payment shall be made in accordance with the following items.

Pay Item Description Pay Unit

250.02 Fallen Tree Removal Each

250.03 Standing Tree Removal Each

250.04 Branch Trimming Mile

ACTIVITY CODE: 270 – BLOWDOWN REMOVAL/ROADWAY CLEANUP

Maintenance Requirements

270.01 – This activity consists of two work items:

(1) Removing fallen trees and slash debris from within the roadway during spring breakup (normally from April 16th to June 1st).

(2) Removing fallen trees and slash debris from within the roadway after a severe storm event (generally from June 1st to October 15th).

Spring Breakup

270.02 – During this time of the year, weight restrictions are in effect on all forest roads. No equipment exceeding this limit shall be used.

Severe Storm Event

270.03 – The contractor is required to respond on-site within 48 hours after notification with the necessary labor and equipment needed to address the work.

General Requirements – Both Work Items

270.04 – The contractor shall remove all trees having a diameter of four inches (4”) or larger at breast height which have fallen into the roadway. All slash/debris larger than three inches (3”) in diameter within the roadway shall be removed. All woody material larger than one inch (1”) in diameter or two feet (2’) in length shall be removed from the traveled way. All removed trees, slash, debris and woody material shall be scattered outside the clearing limits.

Hiawatha NF Roadside Brushing and Mowing Services IDIQ

Method of Measurement

270.05 – Measurement shall be made to the nearest tenth of a mile using an odometer calibrated over a full measured mile. Both sides of the road will be included in one lineal measurement.

Basis of Payment

270.06 – Payment shall be made for all work completed, inspected and accepted in accordance with the following items and the bid unit price.

Pay Item Description Pay Unit

270(01) Blowdown Removal/Roadway Cleanup Mile During Spring Breakup

270(02) Blowdown Removal/Roadway Cleanup Mile After Severe Storm Event