North Rec Area Cleaning and Mowing SOW 2020.pdf

TELL CITY RANGER DISTRICT NORTH END RECREATION AREA

MAINTENANCE

TELL CITY RANGER DISTRICT

HOOSIER NATIONAL FOREST, INDIANA

SOLICITATION 1252B120Q0012

1. REQUEST FOR QUOTE:

a. This is a Request for Quotations and quotations furnished are not offers.

This request does not commit the Government to pay any costs incurred in the preparation or the submission of this quotation or to contract for supplies or services.

b. All vendors doing business with the Federal Government are required to register in SAM.gov before awards can be made. If you have not registered, please visit the SAM.gov website at www.sam.gov. Your quote may not be considered if SAM.gov registration cannot be verified.

2. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT:

a. Furnish all labor, supervision, tools, equipment, supplies, transportation, permits, insurance and incidental supplies necessary to provide recreation area mowing and cleaning services on the north end of Tell City Ranger District in accordance with the following specifications:

3. BASIS OF AWARD:

a. Award will be made to the lowest responsive and responsible Quoter based on price for all items.

b. The factors, in addition to price, are in the Evaluation Factors for Award section below.

4. GENERAL SPECIFICATIONS:

a. Springs Valley Lake Recreation Area, Trailhead and Dam

i. Furnish Tools, Equipment, and Labor to mow, trim grass, and weed-eat the campground area. Mow every other week. Pick up litter in the general camping area, along the road to the boat ramp, designated parking areas, the boat ramp parking lot; the Springs Valley Dam parking area, and Springs Valley Trailhead; and clean out campground fire pits once a week in the spring, summer, and fall (April 1-October 31) at Springs Valley Lake, Dam, and Trailhead. Furnish paper and clean vault toilets in campground area, and vault toilets along the Springs Valley Trail once a week in the spring, summer, and fall (April 1-October 31).

b. Youngs Creek Horse Camp

i. Furnish Tools, Equipment, and Labor to mow, trim grass, weed-eat, and pick up litter during spring, summer, and fall. Mow every other week, and pick up litter once a week. Furnish paper and clean toilets once a week from April 1 through October 31.

c. Pioneer Mothers Trailhead and Centennial Forest

i. Furnish Tools, Equipment, and Labor to mow, trim grass, and pick up litter. Mow every other week and pick up litter and empty two trash cans once a week from April 1 through October 31.

5. PROJECT:

a. The project is described as Tell City North Recreation Area Cleaning and Mowing Service.

6. LOCATION:

a. The recreation area locations are as follows: Springs Valley Recreation Area and Dam, Youngs Creek Horse Camp, and Pioneer Mothers Trailhead and Centennial Forest. All these areas are located off of SR 37 in Orange County, Indiana.

7. GOVERNMENT FURNISHED PROPERTY/SUPPLIES:

a. The Government will not furnish any supplies

8. PRE-WORK CONFERENCE:

a. The Contracting Officer will administer this contract. The Contracting

Officer will designate a Contracting Officer’s Representative (COR) for the purpose of insuring compliance with the specifications and provisions of the contract.

b. Prior to commencement of work, the Contracting Officer or COR will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. A work progress schedule will be developed at this meeting.

c. Before work starts, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or the designated representative shall be on the job whenever work is in progress.

d. In the absence of the Contractor, the authorized representative will take action as required to keep the job in progress under terms of the contract.

The presence of the Contractor’s Representative or COR on the job will not relieve the Contractor of responsibility for satisfactory performance.

9. SERVICE CONTRACT ACT:

a. The Service Contract Act applies to this project. Wages to be paid under this project are listed in Wage Determination No. 2005-2187, Rev. 2 for the State of Indiana. The wage rates will be attached to the RFQ.

10. REFUSE DISPOSAL:

a. Papers, cans, bottles, or other refuse resulting from the Contractor’s operations shall be removed from National Forest property.

11. TECHNICAL SPECIFICATIONS:

a. Recreation Area Cleaning and Mowing Services

i. Payment will be based upon the Contracting Officer’s evaluation of results and not upon the frequency or method of performance.

ii. Cleaning and mowing the recreation areas includes the following:

1. Clean and sanitize toilets: Clean, disinfect, and scrub all toilet covers, seats, and risers and all other washable surfaces with a germicidal detergent. Replace toilet paper as needed. Floors will be swept and mopped using a disinfectant detergent. Clean off walls, doors, and ceilings with a disinfectant as needed. Clean restroom gutters of leaf debris as needed. After cleaning toilet covers, seats, and risers shall be free of human waste and other stains.

Walls, floors, ceilings, and doors shall be free of dirt and stains. Gutters shall be free of leaf debris.

b. Campgrounds and Individual Campsites: Pick up and dispose of all trash and fire debris from fire rings and grills, campsites, campsite parking areas, and campground roadways.

i. Report any repair needs or fallen trees to COR.

c. Trailheads: Pick up and dispose of all visible trash from parking area and entrance roadway.

d. Mowing: The contractor will mow grass to a minimum height of 1” around buildings and other obstructions in the campgrounds and trailheads.

i. The contractor will weed eat grass around the buildings, and around trees in the campgrounds and trailheads.

ii. Contractor will not be expected to move items that may be stored on the grass except for picnic tables.

iii. Buildings and trees shall not be damaged/killed from mowing and weed eating operations.

iv. Sidewalks are to be cleaned of grass clippings after mowing.

v. Care is to be taken not to damage vehicles parked in recreation areas.

12. ACCEPTABLE QUALITY LEVEL:

A neat appearance and reduced height of grasses and vegetation in the recreation areas and around the buildings.

Work accomplished within time frames shown.

Sidewalks clear of grass clippings No damage to buildings’ exterior and to trees and shrubs in recreation areas

13. LOSS, DAMAGE, OR DESTRUCTION:

a. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment

14. INSPECTION AND ACCEPTANCE:

a. Work Inspection

i. Each area will be inspected individually and will not be averaged with other areas in the determination of acceptance. Inspections of areas will be to assure that all services have been performed as specified in this contract.

15. ACCEPTANCE:

a. All work performed under this contract must meet or exceed technical specifications described in Division 200 unless environmental factors prevent the Contractor from fulfilling the responsibilities of this contract.

Such deviations must be approved in advance and documented on an inspection form that will be signed by a Contract Representative.

Additional work may be required at no further cost to the Government, if specifications are not met.

16. MEASUREMENT AND PAYMENT:

a. Payment will be made monthly in accordance with the Prompt Payment Act. Payment will be made within 30 days of acceptance of a proper invoice. The Forest Service will maintain inspection forms that will constitute a project record for the contract. These inspection forms shall constitute the basis for acceptance by the Forest Service for the work performed. Full payment will not be made for less than full service.

17. EVALUATION FACTORS FOR AWARD:

a. The information you provide in the Experience Questionnaire is substantially less important than price or cost.

b. In accordance with Subpart 9.1 of the Federal Acquisition Regulations, to be determined responsible, a prospective contractor must:

i. Have adequate financial resources to perform the contract, or the ability to obtain them;

ii. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

iii. Have a satisfactory performance record;

iv. Have a satisfactory record of integrity and business ethics;

v. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

vi. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

vii. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.