1252147-event.pdf

22 October 2024

Library Cards for Patrons Information gathered from this Request for Information may assist the County in the construction of any potential solicitation(s) or provide cooperative contracts for available products or services.

22 October 2024

Open 9/20/2024 8:00 AM PDT Type Request for Information (RFI) Close 10/22/2024 4:00 PM PDT Number RFI-38-2025 Currency US Dollar

Sealed Until 10/22/2024 4:00 PM PDT

Contacts Bryanne Grafton Conrad bryanne.graftonconrad@multco.us

Phone +1 503-988-9857 ext. 89857

Commodity Codes Commodity Code Description 44120000 Office Supplies 41105900 Libraries & Related Materials

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IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date.

INTRODUCTION

The Multnomah County Library District (Library) is seeking responses from suppliers that are interested in providing library cards on a requirements basis. Major components include card durability, clear printing of text and barcodes, barcode scan-ability, and immediate replacement of any defective cards. The Library is seeking sustainable options that can accommodate all of the major components as well. Information gathered as a result of this Request for Information (RFI) may assist the County in the construction of any potential solicitation(s) or provide cooperative contracts for available products and services. There shall be no monetary exchange or contract resulting from this RFI. The County, at its sole discretion, may request product demonstrations from any or all qualified respondents.

BACKGROUND AND POTENTIAL SCOPE OF PROJECT

The Library with its flagship central library and 19 branch system, has the fourth-highest circulation of any public library in the United States and the second-highest circulation per capita, according to a recent Public Library Data Service Report. With nearly 400,000 cardholders, the Library annually receives over 1.7 million visits, fills 1.5 million hold requests, and circulates over 16 million items; over 50,000 people register for new library cards each year.

Currently we procure cards that fit these requirements:

o A combination key fob and standard size card, current card size: 2.125"H x 4.5"W o At least 1 clear and 1 white core color o PVC material o A thickness of 0.030” o Current finishes: semi gloss on front and matte on back o A barcode 14-digit library card number - can be scanned and read by 1D and 2D scanners, such as the Honeywell Voyager 1470G 2D USB o An eye readable 14-digit library card numbers

We are seeking ways to improve upon this scope in terms of non-toxic and sustainable materials.

While we are emphasizing non-toxic and sustainable options, we would also like to emphasize the importance of durability. Samples of materials discussed in answers submitted are preferred.

Provide three (3) library card samples that demonstrate or exceed the above product specifications;

clearly label each sample with proposed card number, size, core color, materials used, thickness, finish type on front and back. Provide the carrier and tracking number for the samples submitted in your response.

Samples must be received at the following address:

Multnomah County Library Attention: Bryanne Grafton Conrad 221 NE 122nd Ave Portland, OR 97230 Samples will at the the cost of the supplier and will not be returned after submition.

SUBMITTED MATERIALS PROPERTY OF COUNTY

Description https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

All materials submitted for any portion of this Request for Information shall become the property of the County, and will not be returned to respondents.

Required to View Event

Prerequisites Required to Enter Bid

22 October 2024

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

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Questions Required Questions

Group 1: REQUESTED INFORMATION Instructions:

1.1 Provide a cover letter introducing your firm and indicate a primary contact.

1.2 Indicate your firm’s interest in responding to a potential future sourcing events as a result of this Request for Information.

1.3 Indicate your company’s interest in providing samples to a potential future sourcing event as a result of this Request for Information.

1.4 Describe the materials used in your library cards including any sustainable aspects of the materials, such as how the materials are manufactured/processed, how the materials are recyclable/compostable, if they require any special handling, have a reduced toxic footprint, etc.

1.5 Describe the lifecycle for the library cards and their materials, including how they hold up over time and with frequent (daily, weekly, monthly) usage.How should they be disposed of at the end of their useful life?

1.6 How do these materials compare to traditional PVC library cards in terms of environmental impact?

1.7 What steps do you take to minimize waste and reduce your carbon footprint during the manufacturing process of your library cards?

1.8 Are your library cards recyclable or compostable? If so, please provide details on the recycling or composting process.

1.9 How does the cost of production compare to the cost of traditional library cards?

1.10 Does your company hold any existing cooperative contracts with other government agencies that would be willing to extend pricing to us?

1.11 Are there any other considerations that are not covered in this RFI that should be addressed

1.12 Have you sent sample cards as per the description?

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Library Cards 1 USD - US Dollar

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