1250178 ZERO EMISSION VEHICLES Scope and Clas.pdf

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 1.9.25

Andre Dickens Mayor

Chandra Houston Interim Chief Procurement Officer

Material Type: Electric Vehicles Item Number: 07104 Automobiles Revision Date: 4/30/2025

CITY OF ATLANTA SPECIFICATION FOR IFB/AM/DOA/2504/1250178 ZERO

EMISSION VEHICLES

Scope - This specification describes minimum requirements for fully electric light- to medium-duty passenger vehicles, cargo vans, and passenger vans.

Classification - The requested vehicle types and quantities are similar to the following:

• Group I – SUVs

• Group II – EV Mid-Sized Pickup Trucks

• Group III – Cargo Vans

• Group IV – 12-Passenger Vans

Special Instructions

1. Bidder must complete all sections of AIRPORT IMPROVEMENT PROGRAM (AIP) – REQUIRED CERTIFICATION FORMS found under Requirement 5. FAA Requirements and upload to their bid.

2. By submitting its bid, Bidder acknowledges that it has read and agrees to comply with all provisions of the FAA REQUIRED SOLICITATION CLAUSES FOR EQUIPMENT 05.13.25 and FAA REQUIRED CLAUSES FOR EQUIPMENT CONTRACTS 05.13.25 found under Requirement 5. FAA Requirements

3. Bidder must provide evidence of certification or test documentation verifying compliance with emissions and overall vehicle performance set forth in Part 2 of this Scope and Classifications.

4. Bidder must provide a roadmap for compliance with the latest Department of Transportation (DOT) and Federal Aviation Administration (FAA) standards governing electric fleet vehicles at U.S. airports.

5. Bidder must insert a percentage for discounts for like and similar goods. Failure to insert will result in the City deeming a five (5%) discount to have been provided.

SCOPE AND CLASSIFICATION - PART I

SPECIFICATION REQUIREMENTS

1. Ordering and Payment Procedures. Bidder must comply with City procedures regarding requesting services, accepting services and payment processes.

1.1. Invoices. All invoices must include the purchase order number and the purchase order release number to avoid payment delays.

1.2. Delivery Date. Bidder agrees to deliver all vehicles by March 31, 2026.

1.3. Shipping. The Bidder must follow shipping instructions as stated in the purchase order or Agreement.

2. Current Model Year Requirement. The Bidder is required to furnish new vehicles that are of the model year current at the time the bid.

3. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services to those identified in its bid, if the goods or services identified in the bid are subsequently discontinued or out of stock. In such circumstances, Bidder must provide like or similar goods or services at _______% discount from catalog prices; however, in no event shall the City be obligated to pay more than the price(s) quoted in the bid. The City will not absorb any cost increases for like or similar goods or services.

4. Competitive Price Requirement. All bid prices must be comparable to the State of Georgia Department of Administrative Services (DOAS) contract pricing or better.

5. Delivery.

5.1. Units must be delivered complete, fully serviced, inspected for safety and safe operation, and ready to perform the work for which they are being purchased, with no less than a 50% charge.

5.2. Delivery Location:

Department of Aviation – Maintenance Department

Frank Misner, Assistant Director, Landside Facilities 130 ASR RD. Atlanta, GA 30337

(470) 733-0860 Delivery Hours: 9:00 AM- 4:00 PM daily

6. Warranty. The following minimum warranty requirements apply to Supplies furnished under this IFB:

6.1. Drivetrain warranty must be the minimum manufacturer requirements.

6.2. Vehicle must have a manufacturer’s standard warranty. Bidder must provide complete warranty details including mileage, term, coverage, and exceptions for each model bid.

6.3. Bidder must provide warranty services within the greater Atlanta area according to the Atlanta Regional Development Commission (ARDC) in the following Georgia counties: Barrow, Bartow, Carroll, Cherokee, City of Atlanta, Clayton, Cobb, Coweta, Dekalb, Douglas, Fayette, Forsyth, Fulton, Gwinnett, Henry, Newton, Paulding, Pickens, Rockdale, Spalding, and Walton County.

6.4. Bidder must provide information associated for either a five (5) year/100,000- mile warranty, or an extended warranty period for the vehicle(s) to include terms, conditions, and pricing. Batteries and related systems must be covered in the extended warranty.

6.5. Provide copies of standard warranty for assembled and delivered unit(s).

6.6. Provide forms for delayed warranty start if unit(s) delivery to City is delayed due to up-fit of special equipment or modifications.

6.7. Provide copies of standard and extended warranty for systems and components as provided by individual suppliers.

7. Documentation. For each vehicle furnished, Bidder shall:

7.1. Provide one (1) operator’s manual per unit.

7.2. Provide two (2) sets of service manuals, illustrated parts breakdown, wiring schematics, and wiring diagrams per lot of units ordered.

7.3. Provide lists of filters and other wear items, by type and part number, per unit typically carried to ensure timely repair and return to service.

7.4. Provide electronic media (CD, DVD or thumb drive), online access or printed media, illustrated parts breakdown, service bulletins, and recall notice throughout the service life of the unit(s).

8. Training. At no additional cost to the City, the Bidder shall provide a minimum of twelve

(12) hours and up to a maximum of forty (40) hours of annual factory service training covering major components, electrical systems, and diagnostics. The training will be provided to a minimum of two (2) and a maximum of eight (8) City of Atlanta technicians at a location convenient to the City.

9. Brand Name or Trade Name Instructions. If items in this IFB have been identified, described, or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Products may be considered for award if such products are clearly identified in the bids and are determined by the City of Atlanta to meet its needs in all respects.

10. Price Escalation and De-Escalation.

10.1. Bidder warrants that the supplies identified in its Bid, except for modifications required by the contract specifications, are supplies for which it has an established price. The term "established price" means a price that (1) is an established catalog or market price for a commercial product sold in substantial quantities to the general public, and (2) is the net price after applying any standard trade discounts offered by the Bidder. Bidder further warrants that, as of the date of the submission of its Bid, any difference between the unit prices stated in its Bid for these line items and the Bidder’ established prices for like quantities of the nearest commercial equivalents are due to compliance with contract specifications and with any contract requirements for preservation, packaging, and packing beyond standard commercial practice.

10.2. At the end of the first year of the Agreement and each year thereafter, Bidder may request a CPI percentage increase in unit prices. Bidder shall submit a written request to the City along with cost data to support the request at least sixty (60) days prior to the anniversary of the Agreement. The adjustment calculation will be based upon the CPI (Metropolitan Atlanta, Georgia area) for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S.

Department of Labor (http://www.bls.gov) immediately preceding the written request. The increase shall be subject to the following limitations:

10.2.1. The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price;

10.2.2. The increased contract unit price shall be effective upon verification and approval by the City, which shall not be unreasonably withheld; and

10.2.3. The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price.

11. Subcontracting. Subcontracting is not permitted under this IFB without the City’s prior written approval.

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SCOPE AND CLASSIFICATION - PART II

SUPPLY REQUIREMENTS

1. General Minimum Specifications – All Groups

1.1. Zero Emissions: Eligible vehicles must be on-road electric vehicles that produce zero emissions in all operational modes and conditions.

1.2. Range: Minimum of 320 miles per charge under standard operational conditions, ensuring efficiency and uninterrupted airport use.

1.3. Charging Compatibility: Must support both Level 2 and DC fast charging to ensure flexible and efficient recharging.

1.4. Safety Compliance: Compliance with Federal Motor Vehicle Safety Standards (FMVSS), including but not limited to: (i) Advanced Driver Assistance Systems (ADAS), including if applicable collision avoidance and lane departure warnings; (ii) Airbag systems for drivers and passengers and (iii) Crash-test compliance at a federally accredited testing facility.

1.5. Required Convenience Features: Bidder must ensure their vehicles have common comfort and convenience options such as air conditioning, remote keyless entry, interior lighting, power windows, and other such features that have become commonplace on new vehicles.

1.6. Buy America Compliance: The vehicle must meet FAA Buy America requirements under 49 USC Section 50101 or have a Type III waiver as per 49 USC Section 50101 (b)(3).

1.6.1. Testing and Certification:

i. The vehicle must be tested by a federal vehicle testing facility acceptable to the Secretary.

ii. The successful Bidder must provide certification of compliance with applicable testing requirements.

iii. The EV must obtain an EPA Certificate of Conformity ensuring compliance with emissions and safety regulations.

1.6.2. Additionally, the Bidder must provide a roadmap for compliance with the latest Department of Transportation (DOT) and Federal Aviation Administration (FAA) standards governing electric fleet vehicles at U.S. airports.

1.7. Decals: No dealer emblems, decals, or any other form of advertisement or identification maybe attached to the vehicle. Vehicles with dealer decals will rejected.

1.8. Diagnostics: The awarded bidder may be required to provide two (2) sets of diagnostic software and associated interface cable kits and equipment for the unit(s) awarded (if applicable), or provide equivalent secure online access to the diagnostic software, tools, and support necessary for maintenance and troubleshooting of the unit(s).

1.9. Transmission: All vehicles must be equipped with an automatic transmission.

1.10. Bid Requirements:

1.10.1. Bidder must provide specifications of all vehicles bid such as passenger capacity, towing limits, engine type, fuel economy, and all other specifications relevant to the use and performance of the vehicle.

1.10.2. Bidder must list in detail all standard equipment provided with the vehicle

1.10.3. Bidder must include details and pricing for battery size options including, estimated range (EPA rated) and charging capabilities (Level 2 and DC fast charging).

1.10.4. Bidder must provide pricing for vehicles meeting the minimum requirements of this solicitation, but are encouraged to provide details and pricing for additional options, such as (i) safety options such as lane departure, electronic stability control, rear cross-traffic alert, backup cameras, blind spot monitoring, and collision avoidance systems; (ii) upgraded trim and convenience options such as GPS, advanced telematics, and connectivity features; and (iii) tinting packages.

1.10.5. The City may consider quotes for other options provided by the Bidder at its discretion.

1.10.6. The bid price for each vehicle must be the final cost to be paid by the City inclusive of any documentation fees, title and registration fees, destination and delivery fees, etc. The City shall not be required to pay any fee or cost not included in the bid price.

2. Group I Minimum Specifications – SUVs

2.1. For the purposes of this solicitation an SUV, or Sport Utility Vehicle, is a versatile automobile with higher ground clearance, ample passenger seating and cargo space.

Examples would include the Ford Mustang Mach-E, Chevrolet Blazer EV, and Kia EV9. The Department of Aviation is requesting bids for a variety of types ranging from compact models to full-sized heavy-duty SUVs for a variety of uses.

3. Group II Minimum Specifications – EV Mid-Sized Pickup Trucks

3.1. A mid-sized pickup is a truck capable of moderate hauling and towing. The City uses these vehicles for transportation, occasional towing, and wherever a general-purpose pickup is required. For the purposes of this solicitation, only fully electric (EV) pickups will be considered in this group. Examples include but are not limited to the Ford F-150 Lightning, Chevrolet Colorado EV, and GMC Sierra EV.

3.2. Bidder must supply truck(s) with an extended or crew cab configuration.

3.3. All trucks bid must be equipped with a factory tow package. Equipment and upgrades provided as part of the tow package must be listed in detail, including towing capacity and trailer assist features.

3.4. Trucks must be equipped with running board steps for ease of entry and exit of the Vehicle.

3.5. All trucks must be equipped with four-wheel drive (4WD) capability.

4. Group III Minimum Specifications – Cargo Vans

4.1. For the purposes of this solicitation a cargo van will be understood to mean a vehicle designed primarily for transporting goods, equipment, or tools, with minimal or no rear passenger seating such as the Ford E-Transit and Mercedes-Benz eSprinter. These vehicles are intended for utility, durability, and cargo capacity.

5. Group IV Minimum Specifications – 12-Passenger Vans

5.1. For the purposes of this solicitation a 12-passenger van will be understood to mean a vehicle designed for group transportation with seating for up to 12 occupants, including the driver. These vehicles are primarily used for transporting staff, passengers, or other staff.

5.2. Bidders are encouraged to provide details and pricing for upgraded trim and comfort features such as rear climate control and passenger USB charging ports.

5.3. Bidders are encouraged to bid accessibility features such as step-assist or wheelchair lifts.

ACKNOWLEDGEMENT

Bidder, by and through its authorized representative, acknowledges that it has read and understands this Invitation for Bid (“IFB”) and has submitted all required documents and information in response to this IFB. Bidder further acknowledges and agrees that if it is awarded a contract, pursuant to this IFB, Bidder will be bound by terms and conditions of the Contract Documents which are, collectively, this IFB, Bidder’s submitted bid documents, any resulting purchase order(s) and the City’s terms and conditions as provided under an applicable purchase order(s), and the Agreement.

[Bidder]:

Legal Name of Firm

Address

City State Zip Code

Authorized Representative/Print

Signature/Title/Date

Area Code/Telephone Number /Email

COA Supplier ID Number