1250174_SUPPLIER.pdf

RFP/PS/DOT/2504-1250174/Marietta Road Bridge Replacement over CSX

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REQUEST FOR PROPOSALS

RFP/PS/DOT/2504-1250174/Marietta Road Bridge Replacement over CSX

Phase I

Solomon Caviness Commissioner

Department of Transportation

Chandra Houston Interim Chief Procurement Officer

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Department of Procurement

PROJECT OVERVIEW

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• Services Being Procured: The City of Atlanta's Department of Procurement ("DOP") on behalf of the Atlanta Department of Transportation is seeking qualified consultants to provide engineering and design services that will replace the existing Marietta Road bridge over the former CSX Tilford Yard. The existing bridge is a weight-limited bridge (currently signed at 10 tons) on Marietta Road over the CSX Tracks just South of Thomas St NW.

• Using Department: Atlanta Department of Transportation ("ATL-

DOT")

• Pre-Proposal Conference: Tuesday, June 17, 2025 at 2:00 PM (ET) via Microsoft TEAMS

• Register in advance for this webinar: https://events.gcc.teams.

microsoft.com/event/d47a6fb8-8a5e-483b-ad80-c0b33f7d157f@031a550a-f1f3-4b62-9c64-3ef02c7798

• Site Visit: N/A

• Deadline to Submit Questions in Writing: Tuesday, June 24, 2025 at 12:00 Noon via email

• Proposal Deadline: Monday, July 21, 2025 at 2:00 PM via ATL Cloud

• Proposals received shall be recorded and posted via a tabulation to our Procurement website. Please view tabulation for results.

• City's Contact Person: Malik Gill, Project Manager I;

mgill@atlantaga.gov

Ver. 2.1.24 https://events.gcc.teams.microsoft.com/event/d47a6fb8-8a5e-483b-ad80-c0b33f7d157f@031a550a-f1f3-4b62-9c64-3ef02c7798a https://events.gcc.teams.microsoft.com/event/d47a6fb8-8a5e-483b-ad80-c0b33f7d157f@031a550a-f1f3-4b62-9c64-3ef02c7798a https://events.gcc.teams.microsoft.com/event/d47a6fb8-8a5e-483b-ad80-c0b33f7d157f@031a550a-f1f3-4b62-9c64-3ef02c7798a

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Table of Contents

1 Requirements

1.0.1 Section 1. Information and Instructions to Proponents

1.0.2 Section 2. Contents of Proposal

1.0.3 Section 3. Required Submittals

1.0.4 Section 4. Exhibit A: Scope of Services

1.0.5 Section 5. Appendix A - Office of Contract Compliance

1.0.6 Section 6. Appendix B: Insurance and Bonding

2 Lines

2.1 Line Information

2.2 Line Details

2.2. Line 1

3 Appendix: Alternate Lines

3.1 Instructions for Alternate Lines

3.2 Alternate Lines Template

1 Requirements *Response is required

1.1 Section 1. Information and Instructions to Proponents

1.

Part 1: Information and Instructions to Proponents

Part 1: Information and Instructions to Proponents

1. Method of Source Selection and Applicable Law: This Request for proposal ("RFP") is issued by the City of Atlanta pursuant to Section 2-1189 and other applicable provisions of the Procurement and Real Estate Code of the City of Atlanta Code of Ordinance ("City's Code). By submitting a proposal to this solicitation, an offeror (herein called a "Proponent") acknowledges familiarity with all laws applicable to this procurement, including, but not limited to, the City's Code, which laws are incorporated into this RFP by reference.

2. Services Being Procured: This RFP seeks to procure the services detailed in the Scope of Services ("Services") on behalf of the City.

3. No Offer by City; Firm Offer by Proponent: This solicitation does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form an agreement. This procurement is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent's offer is a firm offer and may not be withdrawn except under the rules specified in City's Code of Ordinances and other applicable law.

4. ProposalDeadline: Your response to this RFP must be received by the Department of Procurement, no later than 2:00 P.M., ET on the date specified in the Project Overview. Any proposal received after this time will not be considered and will not be accepted by the electronic procurement system.

5. Pre-Proposal Conference: Each Proponent is highly encouraged to attend the scheduled Pre-Proposal Conference. Each Proponent must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. Any failure to fully investigate the job requirements shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully performing the Services properly. A site tour may be scheduled following the Pre-Proposal Conference. Further information will be located in the Project Overview.

6. Procurement Questions; Prohibited Contacts: Any questions regarding this RFP should be submitted in writing to the City's contact person as designated in the Project Overview on or before the date so designated. Questions received after the designated period will not be considered. Any response made by City will be provided in writing to all Proponents by addendum. It is the responsibility of each Proponent to obtain a copy of any addendum issued for this procurement by monitoring the City's website at www.atlantaga.gov. No Proponent may rely on any verbal response to any question submitted concerning this RFP. All Proponents and representatives of any Proponent are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be made to the City's contact person, or any other City representatives designated by the Chief Procurement Officer in writing.

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7. Ownership of Proposals: Each proposal submitted to the City will become the property of the City, without compensation to a Proponent, for the City's use, in its discretion.

8. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act ("GORA"). Pursuant to O.C.G.A. § 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]".

9. Insurance and/or Bonding Requirements: The Insurance and/or Bonding requirements for any Agreement that may be awarded pursuant to this RFP are set forth in Appendix B - Insurance and Bonding Requirements attached to this RFP.

10. Applicable City OCC Programs: The City's Office of Contract Compliance ("OCC") Programs applicable to this solicitation are set forth in Appendix A - Office of Contract Compliance Requirements, attached to this RFP. By submitting a proposal in response to this RFP, each Proponent agrees to comply with such applicable OCC Programs.

11. Special Rules Applicable to Evaluation of Proposals: A Proponent may be required to submit, in writing, the addresses of any proposed subcontractors or equipment manufacturers listed in the proposal and to submit other material information relative to proposed subcontractors. The City reserves the right to disapprove any proposed subcontractors whose technical or financial ability, resources or experience are deemed inadequate.

12. Examination of Proposal Documents:

12.1. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its proposal.

12.2. Each Proponent shall promptly notify the City in writing should discrepancies, errors, ambiguities or omissions be found in the RFP or if any intent or meaning in the RFP appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential offerors who have obtained the RFP from City.

12.3. The City may, in accordance with applicable law, by addendum, modify any provision or part of the RFP at any time prior to the proposal due date and time. The Proponent shall not rely on oral clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.

13. Evaluation Method: The solicitation is a Qualification Based Selection (QBS) process as required by the Brooks Act and 23 CFR Part 172. This means that procurement of the Services will be based on open competitive negotiations and the Proponent's demonstrated competence and qualification for the type of professional services required at a fair and reasonable price.

The RFP consists of two phases. In Phase I, the Evaluation Committee will evaluate Proponent's SOQ consisting of Experience and Qualifications and Resources/Workload Capacity in accordance with the Evaluation Criteria for Phase I detailed below. The Evaluation Committee will select three (3) to five (5) Proponents (the "Short-Listed Proponents") to continue to Phase II of the selection process. In Phase II, the City will request a Technical Approach from each Short-Listed Proponent. The City may also request a presentation/interview from all Short-Listed Proponents to clarify the Technical Approach, Experience and Qualifications, and Resources and Workload Capacity submittals provided in response to the RFP. The Evaluation Committee will then rank the Short-Listed Proponents by evaluating each Proponent's Technical Approach and Past Experience in accordance with the Evaluation Criteria for Phase II detailed below and combining with the evaluation scores from Phase I. Negotiations will then be initiated with the top-ranked Proponent to negotiate a fair and reasonable price. In the event a satisfactory arrangement cannot be reached with the

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highest-ranking Proponent, The City will formally terminate the negotiations and possibly enter into negotiations with the second highest-ranking Proponent, and so on in turn until a satisfactory arrangement is reached. Short-Listed Proponents will receive more detailed instructions on Phase II requirements once Phase II has begun.

13.1. Evaluation Factors for Phase I:

A. Area Class Requirements: Proponent Teams (as defined in Section 14 below) must be prequalified in the area class(es) specified below in order to be deemed responsive. Required proof of prequalification shall be submitted as indicated in Section 3.2.3.4 of the Contents of Proposal. All submittals will be pre-screened to verify that the prime consultant has the required area class(es) and that the overall team has the required area class(es). Any submittal in which the Prime Consultant (as defined in Section 14 below) or the overall team area class requirements are not met will be deemed non-responsive.

B. Project Manager, Key Team Leader(s) and Prime's Experience, and Qualifications (30%): The Evaluation Committee will evaluate all Proponents on their Experience and Qualifications, which shall account for a total of thirty percent (30%) of the total evaluation score.

The following criteria for scoring Experience and Qualifications will be utilized:

1. Project Manager education, registration, relevant engineering experience, relevant project management experience, experience in utilizing GDOT specific processes, manuals, or guidance.

2. Key Team Leaders' education, registration, relevant technical experience, and relevant experience in utilizing GDOT specific processes, manuals, or guidance.

3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.

C. Project Manager, Key Team Leader(s) and Prime's Resources, and Workload Capacity (20%): The Evaluation Committee will evaluate all Proponents on their Resources availability and Workload Capacity which shall account for a total of twenty percent (20%) of the total evaluation score. The following criteria for scoring the Resources and Workload Capacity will be utilized:

1. Project Manager Workload

2. Workload capacity of Key Team Leader(s)

3. Resources dedicated to delivering project

4. Ability to Meet PDP timelines per PDP Manual available at (http://www.dot.ga.

gov/PartnerSmart/DesignManuals/PlanDevelopmentProcess/PDP.pdf)

13.2. Evaluation Factors for Phase II:

A. Technical Approach (40%): The Evaluation Committee will evaluate the Short-Listed Proponents on their Technical Approach, which shall account for a total of forty percent (40%) of the total evaluation score. The Evaluation Committee shall utilize the following additional criteria for scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I will be carried forward and combined with the scores from the Phase II to determine the final ranking of Short- Listed Proponents):

1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts, use of any alternative methods for delivery (if applicable), and/or management of the project.

2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including quality control, quality assurance procedures.

3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit the firm and project, and your ability and willingness to meet time requirements.

B. Past Performance (10%): The Evaluation Committee shall consider information provided via references provided for relevant projects, knowledge any member of the Evaluation Committee has of performance on relevant projects, and performance evaluations or knowledge presented on ATLDOT and GDOT projects. The Evaluation Committee will consider all factors in their totality and will arrive at an evaluation score for the Past Performance.

http://www.dot.ga.gov/PartnerSmart/DesignManuals/PlanDevelopmentProcess/PDP.pdf http://www.dot.ga.gov/PartnerSmart/DesignManuals/PlanDevelopmentProcess/PDP.pdf

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EVALUATION FACTORS RELATIVE WEIGHT

PERCENTAGE (%)*

Phase I: Experience and Qualifications

Phase I: Resources Availability and Workload Capacity

Phase II: Technical Approach - Suitability 40

Phase II: Past Performance 10

100%

*The relative weight percentage is determined based on the category and complexity of each project and therefore, may differ in each solicitation.

14. Discussions with Responsible Proponents and Revisions to Proposals; General. In accordance with the City's Code, the City may, in its sole discretion, elect to conduct discussions with responsible and responsive Proponents who submit proposals determined to be reasonably susceptible of being selected for award for any purpose in the best interests of the City, including the purpose of clarification to ensure full understanding of and responsiveness to the solicitation requirements. In such event, the City will select no less than three Proponents (the "Short-Listed Proponents") deemed to be the most responsible and responsive;

provided, however, that if three or less offerors respond to the RFP, the numerical requirement will not apply. The Short-Listed Proponents shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and

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such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. There shall be no disclosure of information derived from proposals submitted by competing Proponents.

14.1. Discussions for Proposal Clarification. The City may elect to hold discussions with any Short-Listed Proponent for the sole purpose of gaining clarification to ensure the City's full understanding of the Proponent's responsiveness to the solicitation requirements. In the event the City elects to hold discussions with Short-Listed Proponents for this purpose, the City will notify such Short-Listed Proponent(s) of the date, time, and location of such discussions in advance of such discussions. To be clear, discussions solely for proposal clarification purposes shall not serve as an opportunity for additional evaluation of any Short- Listed Proponent under this RFP, but rather shall be for the purpose of ensuring the City is obtaining the best and final offers. If following these discussions revisions to the proposal are requested by the City, a fully revised proposal shall be submitted no more than five business days following the conclusion of discussions.

14.2 Discussions Subject to Additional Evaluation. In the event the City elects to conduct discussions for any purpose other than to solely gain clarification to ensure the City's full understanding of Proponent's responsiveness to the solicitation requirements, such discussions will undergo a separate additional evaluation process from the Standard Evaluation Process set forth above for the purpose of obtaining the best and final position of the Proponent. In such event, the City will announce topics and/or methods for discussion (e.g., demonstration, oral presentation, etc.) to all Short-Listed Proponents in advance of holding any discussions and such announcement will also set forth the total relative weight percentage of such discussions for purposes of conducting the additional evaluation process. The City will notify each Short-Listed Proponent of the date, time, and location of such discussions. If following these discussions revisions to the proposal are requested by the City, a fully revised proposal shall be submitted no more than five business days following the conclusion of discussions.

15. Disqualification of Proponents: Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of the proposal:

a. Submission of more than one proposal for the same work by an individual, firm, partnership or Corporation under the same or different name(s);

b. Evidence of collusion among Proponents;

c. Previous participation in collusive bidding on Work for the City;

d. Submission of an unbalanced proposal, in which the prices quoted for same items are out of proportion to the prices for other items;

e. Lack of competency of Proponent (the Agreement will be awarded only to a Proponent(s) rated as capable of performing the Work; the City may declare any Proponent ineligible at any time during the process of receiving proposals or awarding the Agreement where developments arise which, in the opinion of the City, adversely affect the Proponent's responsibility;

f. Lack of responsibility as shown by past Work judged from the standpoint of workmanship and progress; financial irresponsibility, including but not limited to, leaving retainage in City account;

g. Uncompleted Work for which the Proponent is committed by Agreement, which in the judgment of the City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such Proponent; and

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h. Being in arrears on any existing or prior contracts with the City or in litigation with the City thereon or having defaulted on a previous contract with the City.

16. Award. Award shall be made to the most responsible and responsive Proponent whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the evaluation factors set forth in this RFP.

17. Award of Agreement; Execution: If the City makes an award pursuant to this RFP, the City will prepare and forward to the successful Proponent an Agreement for execution substantially and materially in the form of Agreement included in this RFP.

Execution of the Agreement within 5 business days after notification of award is a requirement of this RFP. Note that the City does not intend to modify any language contained in the Agreement as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms or language of the Agreement must be submitted in writing with the Proponent's response to the RFP. If no exceptions are submitted, it is assumed that the Proponent fully agrees to the provisions contained in the Agreement in its entirety. Any significant exceptions proposed could render the Proponent ineligible for award under this RFP.

In the event the Scope of Services under this RFP pertains to technology services, the City welcomes the addition of product-specific terms and conditions (e.g., EULA), and such will be exhibited and made part of the Agreement to the extent the technology product-specific terms and conditions are reasonable and do not conflict with the City's terms and conditions. Proponents are required to return any such technology product-specific terms and conditions for the City's consideration with its response to this RFP. If in the City's sole discretion discussion of the technology product-specific terms and conditions are deemed necessary, a representative of the City's Department of Law will contact responsible and responsive Proponents to address any questions the City may have and/or to propose reasonable edits to provisions that are deemed to cause conflict with the City's terms and conditions, or otherwise cause contract ambiguity. In no event will the discussion period with the City's Department of Law extend beyond five

(5) business days from initial contact. For the avoidance of doubt, discussions will be limited to the technology product-specific terms and conditions and will not result in the City's modification of any language contained in the Agreement. Failure to reach agreement with the Proponent on any proposed modifications to technology product-specific terms and conditions within the five (5) -day discussion period could render the Proponent ineligible for award under this RFP.

18. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act.

Pursuant to the Act, the Proponent must provide with its proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form 1), set forth in Part 4; Illegal Immigration Reform and Enforcement Act Forms, must be submitted with the proposal. Under state law, the City cannot consider any proposal which does not include completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit (Form 1) on behalf of and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit (Form 1). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 1) precedes the Affidavit.

19. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple Proponents. Multiple awards may be made on the total Scope of Services or components of the Scope of Services.

20. Cancellation of Solicitation; Rejection of Proposals: Notwithstanding anything to the contrary herein, this RFP may be canceled or any or all proposals may be rejected in whole or in part in accordance with the City's Code.

https://e-verify.uscis.gov/enroll

Ver. 2.7.2024

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1.2 Section 2. Contents of Proposal

*1. Part 2: Contents of Proposals

Please download and complete the requirement

NOTE: All proposals must be in the required format. The submittal format is attached.

Attachments:

File Name or URL Type Description Content of Proposals_1250174.p

File

Select one of the following:

a. I have completed the required submittal. (Response attachments are required)

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1.3 Section 3. Required Submittals

1. Please see attached CPO Letter

Attachments:

File Name or URL Type Description CPO Supplier Letter File

*2. Required Submittals - Forms

All Respondents, including, but not limited to, corporate entities, limited liability companies, joint ventures, or partnerships, that submit a Proposal or Bid in response to this solicitation must fill out all forms in their entirety, and all forms must be signed, notarized or sealed with the corporate seal (if applicable), as required per each form's instructions.

If Respondent intends to be named as a Prime Contractor(s) with the City, then Respondent must fill out all the forms listed in this solicitation document; otherwise, Respondent may be deemed non-responsive.

Please download the Required Submittals package below, complete the forms with all required information, then scan and attach the completed forms package.

Attachments:

File Name or URL Type Description RFP Required Submittals 4.24.2

File

Select one of the following:

a. I have attached the completed forms. (Response attachments are required)

*3. Authority to Transact Business in Georgia

Please upload a copy of the GA Secretary of State authority

Select one of the following:

a. I have completed the required submittal. (Response attachments are required)

*4. Certification Forms

Please download and complete the Certification Forms

1. Certification Form

2. Georgia Security and Immigration Compliance Act Affidavit

3. Area Class Summary Example Attachments:

File Name or URL Type Description Certification_GSIC Act_Area Cl

File

Select one of the following:

a. I have completed the required submittal. (Response attachments are required)

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*5. Required Submittal Checklist

Please download and complete the checklist Attachments:

File Name or URL Type Description Required Submittal Checklist_M

File

Select one of the following:

a. I have completed the Required Submittals. (Response attachments are required)

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1.4 Section 4. Exhibit A: Scope of Services

1. Exhibit A Scope of Services

Please download and review the scope Attachments:

File Name or URL Type Description Scope of Work_1250174.

pdf

File scope

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1.5 Section 5. Appendix A - Office of Contract Compliance

*1. Appendix A Office of Contract Compliance Requirements

Please download and complete the package Attachments:

File Name or URL Type Description Appendix A_Goal Package for RF

File Appendix A

Select one of the following:

a. I have attached the OCC forms. (Response attachments are required)

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1.6 Section 6. Appendix B: Insurance and Bonding

1. Appendix B: Insurance and Bonding

Please download and review the appendix.

Attachments:

File Name or URL Type Description Appendix B_ RFP.PS.DOT.

2504-12

File

2 Lines

2.1 Line Information

Line Target Quantity

Response Quantity

Response Price

Line Amount

Promised Date

1-Marietta Road Bridge Replacement over

CSX

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2.2 Line Details

2.2. Line 1 Marietta Road Bridge Replacement over CSX

To provide an alternate line, see appendix.

Category Name ARCHITECTURAL

SERVICES

Allow Alternate Lines Yes Alternate Line Provided Yes No Requested Date Location 55 Trinity Ave SW

Suite 4350

ATLANTA, GA

30303Fulton

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some negotiation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Negotiation Line

(Number and description of the negotiation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first negotiation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a negotiation line with cost factors, enter your line price in the cost factors table)

Response Quantity

UOM

Promised Date

Note to Buyer

Proprietary and Confidential 21