1250154 Neptune Meters Scope and Classificati.pdf

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 1.9.25

Andre Dickens Mayor

Chandra Houston Interim Chief Procurement Officer

Material Type: Water Meters Item Number: 89044 Revision Date: 5/6/2025

CITY OF ATLANTA SPECIFICATION FOR

IFB-AM-DWM-2503-1250154 NEPTUNE WATER METERS

Scope - This specification describes the purchase of Neptune Water Meters, Parts, and Accessories for the City of Atlanta, Department of Watershed Management. Please refer to Scope and Classification – Part II.

Classification - The material(s) must be classified as follows:

GROUP I - Small Neptune Water Meters

GROUP II - Compound Neptune Water Meters

GROUP III - Turbine Neptune Water Meters

GROUP IV - Fire Service Neptune Water Meters

GROUP V - Replacement Parts and Accessories for Neptune Meters Special Instructions

1. Bidder must insert a proposed discount percentage in Part I, Section 9 below. A default percentage of fifteen percent (15%) will otherwise be deemed proposed.

2. Bidder must provide an itemized pricing list that includes all applicable trade-in discounts. The pricing list must be uploaded within the solicitation Requirements,

1. Trade in pricing

3. Bidder must include its catalogue and/or pricing list for all Neptune meter replacement parts and accessories. The catalogue and/or pricing list must be uploaded within the solicitation Requirements, 2. Catalog pricing

Rev. 5.5.25

4. Bidder must complete the acknowledgment and submit a copy of this document with its bid.

SCOPE AND CLASSIFICATION - PART I

SPECIFICATION REQUIREMENTS

1. Vendor must be a Neptune Certified distributor.

2. Meter Accuracy Guarantee. The Bidder must guarantee that the reading obtained electronically matches the mechanical odometer reading on the register and that the Bidder will pay the difference at the current rate whenever a discrepancy appears.

3. Meter Replacements.

3.1. Bidder must replace Neptune brand water meters that are 10 years old or older at a discounted rate from standard pricing. Bidder must provide an itemized pricing list that includes all applicable trade-in discounts.

3.2. Bidder must coordinate and confirm all return shipping and handling procedures

3.3. Bidder must ship new meters within 10 business days of receipt of original unit.

3.4. Bidder must provide appropriate packaging materials and return instructions for legacy meters.

3.5. Bidder must maintain a tracking system that documents:

3.5.1. Serial numbers of returned meters

3.5.2. Serial numbers of replacement meters

3.5.3. Dates of meter exchange

3.5.4. Start dates of warranties

3.6. Bidder must retain and make available exchange records upon request.

3.7. Replacement meters must be shipped within the specified number of business days upon receipt of the returned unit.

3.8. Returned meters must be disposed of or refurbished in compliance with environmental and industry regulations.

3.9. Bidder must document and maintain a recycling or reuse policy for returned meters.

4. Standards And Specifications – The Supplies being solicited under this IFB must comply with all ANISI & AWWA standards for cold water meters (C700).

5. Supply Availability. The Supplies to be furnished must be currently on production and must be manufacturer's standard model complete with all standard equipment. Bidder must be able to supply 90% of Parts required to maintain this equipment within 24 hours and have access to the remaining 10% of Parts within 72 hours.

6. Warranty. All water meters provided under this IFB must include a 15-year warranty effective from the date of installation or shipment. Warranty coverage must include manufacturing defects, performance failures, and material deficiencies. While under warranty, Bidder must replace any damaged or inferior item in a prompt and timely manner. Bidder shall submit, at time of shipment, the original manufacturer's warranty of the goods/material(s) supplied.

7. Original Manufacturer Part Crossover Numbers. Bidder must supply original manufacturer part crossover numbers for parts that are not manufactured by the equipment manufacturer after the award of bid, but prior to the delivery of equipment.

8. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals for each unit of equipment provided and submit electronically, one (1) set of descriptive literature.

9. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services to those identified in its bid, if the goods or services identified in the bid are subsequently discontinued or out of stock. In such circumstances, Bidder must provide like or similar goods or services at _______% discount from catalog prices; however, in no event shall the City be obligated to pay more than the price(s) quoted in the bid. The City will not absorb any cost increases for like or similar goods or services.

10. Preparation for Delivery

10.1. Packing - Packing must be accomplished in accordance with acceptable commercial practices for domestic shipments. The Bidder must make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation and routing. It is the Bidder’s responsibility to determine that packing is adequate to assure that all materials must arrive at destination in an undamaged condition ready for intended use.

10.2. Marking - All packages must be identified with the City of Atlanta purchase order number and the User Department. Sealed packing lists must be affixed to all cartons showing its content.

10.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase order or Agreement.

10.4. Delivery Schedule and Liability - It shall be the vendor’s responsibility to maintain delivery schedule as stated on bid. The City must be notified of any change at least ten

(10) days prior to original delivery date. Notification of shippage, however, shall not relieve the vendor from late delivery penalties as outline below. The vendor is urged to realistically and accurately state its proposed delivery for the items called for in the Invitation for Bid Pricing Sheet.

Split delivery may be accepted, if it is found to be in the best interest of the City but shall not be made in quantities of less than fifty percent (50%) of the total purchase order or contract quantity.

The vendor shall not, for any reason, delay delivery of items necessary to the upkeep of the City. The City of Atlanta reserves the right to enforce a Late Delivery Penalty to a delinquent vendor. Late delivery penalties are in the amount of one percent (1%) for each day of delay to a maximum of five percent (5%) of the total purchase order or contract amount beginning after a ten (10) day grace period from the expired delivery date.

11. Subcontracting. The use of subcontractors is not permitted unless specifically authorized in writing by the City.

12. Price Escalation and De-Escalation.

12.1. Bidder warrants that the supplies identified in its Bid, except for modifications required by the contract specifications, are supplies for which it has an established price. The term "established price" means a price that (1) is an established catalog or market price for a commercial product sold in substantial quantities to the general public, and (2) is the net price after applying any standard trade discounts offered by the Bidder. Bidder further warrants that, as of the date of the submission of its Bid, any difference between the unit prices stated in its Bid for these line items and the Bidder’ established prices for like quantities of the nearest commercial equivalents are due to compliance with contract specifications and with any contract requirements for preservation, packaging, and packing beyond standard commercial practice.

12.2. At the end of the first year of the Agreement and each year thereafter, Bidder may request a CPI percentage increase in unit prices. Bidder shall submit a written request to the City along with cost data to support the request at least sixty (60) days prior to the anniversary of the Agreement. The adjustment calculation will be based upon the CPI (Metropolitan Atlanta, Georgia area) for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the written request. The increase shall be subject to the following limitations:

12.2.1. The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price;

12.2.2. The increased contract unit price shall be effective upon verification and approval by the City, which shall not be unreasonably withheld; and

12.2.3. The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price.

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SCOPE AND CLASSIFICATION - PART II

SUPPLY REQUIREMENTS

1. Common Requirements

1.1 Vendor must be a Neptune Certified distributor.

1.2 All meters, parts, and accessories must be bid as stated with no substitutions.

1.3 All meters and registers must be in cubic feet.

1.4 Vendor must submit MIU information with all meter purchases.

2. Encoder Meter Requirements.

2.1 Encoder meter registers must have direct mounting, encoded odometer wheels, digital data stream and batteries or pulses are not allowed

2.2 Registers must be integrated with no wires between register and transmitter and be equipped with an external PIT antenna

2.3 Encoder register unit must be in a digital format, simultaneously encode the eight most signification digits of the meter reading for transmission through the remotely located receptacle or another AMR device

2.4 Encoder register unit must employ a leak detection indicator on the dial face

2.5 The manufacturer must guarantee that the reading obtained electronically matches the mechanical odometer reading on the register and that the manufacturer will pay the difference at the current rate whenever a discrepancy appears

2.6 The registers must be attached to the meter case by a bayonet attachment.

Fastening screws or nuts must not be required. A tamper-proof seal pin must be used to secure the register to the main case

2.7 The registers must be removable from the meter without disassembling the meter body and must permit field installation and/or removal without taking the meter out of service

2.8 All Absolute Encoder Registers must be integrated as one piece to the R900 RF MIU and be manufactured by the same company that provides the meters, registers, and R900 pit MIU. Those that do not will be accepted

2.9 The absolute encoder registers must have the capability to provide additional custom information to the reader. This information must be programmed by the utility and can be reprogrammed at any time.

3. GROUP I - Small Neptune Water Meters

3.1 The valve must be constructed with a one-, two- or three-piece body rated 150 or 300 psi and with end flanges in full conformance with ANSI B16.1 Class 125 or Class 250

3.2 ¾” (Short) Neptune T-10 Water Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

3.3 ¾” (Long) Neptune T-10 Water Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

3.4 1” Neptune T-10 Water Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

3.5 1 -1/2” Neptune T-10 Water Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

3.6 2” Neptune T-10 Water Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

4. GROUP II - Compound Neptune Water Meters

4.1 2” Truflo Compound Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

4.2 3” Truflo Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

4.3 4” Truflo Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

4.4 6” Truflo Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

4.5 8” Truflo Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

5. GROUP III - Turbine Neptune Water Meters

5.1 1- 1/2” Turbine Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna.

All meters and registers must be in cubic feet.

5.2 2” Turbine Meter w/ E-Coder R900i integrated register w/ 6’ PIT antenna. All meters and registers must be in cubic feet.

5.3 3” Turbine Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

5.4 4” Turbine Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna All meters and registers must be in cubic feet.

5.5 6” Turbine Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

5.6 8” Turbine Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

5.7 10” Turbine Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

6. GROUP IV - Fire Service Neptune Water Meters

6.1 4” HP Protectus III Fire Service Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

6.2 6” HP Protectus III Fire Service Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

6.3 8” HP Protectus III Fire Service Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

6.4 10” HP Protectus III Fire Service Compound Meter w/ E-Coder R900i integrated register w/ 25’ PIT antenna. All meters and registers must be in cubic feet.

6.5 12” HP Protectus III Fire Service Compound Meter w/ Pro-read Register connected to a R900 pit MIU. All meters and registers must be in cubic feet.

7. GROUP V - Replacement Parts and Accessories for Neptune Meters

7.1 Through this IFB, the City intends to procure from the successful Bidder(s) all replacement parts and accessories for Neptune Meters whether or not such replacement part or accessory was specifically identified herein. Please note that only line items in groups I through IV will be utilized for evaluation purposes in awarding a contract under this IFB.

7.2 Please provide your catalogue and/or pricing list for all Neptune meter replacement parts and accessories. Bidder agrees to provide to the City all Supplies listed in any catalogue and/or pricing list accompanying its Bid at the prices stated therein, including any discounts offered.

ACKNOWLEDGEMENT

Bidder, by and through its authorized representative, acknowledges that it has read and understands this Invitation for Bid (“IFB”) and has submitted all required documents and information in response to this IFB. Bidder further acknowledges and agrees that if it is awarded a contract, pursuant to this IFB, Bidder will be bound by terms and conditions of the Contract Documents which are, collectively, this IFB, Bidder’s submitted bid documents, any resulting purchase order(s) and the City’s terms and conditions as provided under an applicable purchase order(s), and the Agreement.

[Bidder]:

Legal Name of Firm

Address

City State Zip Code

Authorized Representative/Print

Signature/Title/Date

Area Code/Telephone Number /Email

COA Supplier ID Number