1250089-event.pdf
PDF 400 KB Posted
- Solicitation number
- 005-RFB-1200-2025
- Issued by
- Dallas County, Iowa
About this file
This document is a Request for Bids (RFB) issued by the Iowa Department of Administrative Services through the Iowa IMPACS (Management of Procurement and Contracts System) for single-serving condiment products for the CDC Warehouse. The solicitation seeks a single bidder to provide five different condiment items: assorted jams and jellies (1/2 oz., 200 per case), syrup (1.5 oz., 100 per case), catsup (9 gram, 200 per case), yellow mustard (5.5 gram, 200 per case), and salad dressing (9 gram, 200 per case). The bid opens on 7/29/2024 at 1:00 PM CDT and closes on 8/12/2024 at 1:00 PM CDT, with the contract term running from 11/30/2024 to 11/29/2025 and the potential for up to two annual extensions.
The solicitation includes several key financial and administrative terms, including a 1.00% administrative fee on all sales to be paid quarterly to the Iowa Department of Administrative Services, and provisions for the contract to be made available to political subdivisions and nonprofit entities. Payment terms allow the State of Iowa 60 days to pay invoices, and the state prefers to use its Purchasing Card Program. The bid references previous year's order quantities, with historical case orders ranging from 1,560 to 3,520 cases across the different condiment types. Bidders are required to complete various certifications, including terminations, litigation, and debarment documentation, and must comply with shipping terms of FOB Destination, Freight Prepaid.
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Other files
| File | Type | Posted |
|---|---|---|
| Exceptions Form RFB.docx | DOCX document |
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Text version
29 October 2024
Condiments, Single Serving, Wet for CDC Warehouse The CDC Warehouse is seeking a single Bidder to provide Condiments, Single Serving, Wet for their location.
29 October 2024
Open 7/29/2024 1:00 PM CDT Type RFB - Request for Bids Close 8/12/2024 1:00 PM CDT Number 005-RFB-1200-2025 Currency US Dollar
Sealed Until 8/12/2024 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 39348 Dressings, Condiments, Sauces, and Gravies
29 October 202429 October 202429 October 202429 October 202429 October 202429 October 202429 October 202429 October 202429 October 2024 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term The term of the contract will begin 11/30/2024 and end on 11/29/2025.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Description
Required to View Event
Prerequisites Required to Enter Bid
29 October 2024
1. Bidder shall read and authorize to release information for the Bid submitted.
2. Bidder shall read and make certifications of the their Bid.
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Buyer Attachments
1. Exceptions Form RFB.docx
29 October 202429 October 202429 October 202429 October 202429 October 202429 October 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjUwMDg5LTEzNDg1NzQ3NjdFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
1.1 Enter the Bidder's contact name, telephone number, email address and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation, Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms and Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.
2.8 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.
2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ASSORTED JAMS AND JELLIES, INDIVIDUAL SERVING 1 CS - Case
1/2 oz. single serving size. Approx. 200 per case. (Products containing artificial Sweeteners will not be accepted and silver foil lids will not be accepted.)
LAST YEARS ORDERS: 3,520 CASES
Brand - Package Size: -
Case Qty. - Flavors: -
Package type: -
P2 SYRUP, INDIVIDUAL SERVING 1 CS - Case
1.5 oz. per package, 100 per case or comparable.
LAST YEARS ORDERS: 2,244 CASES
P3 CATSUP, INDIVIDUAL SERVING 1 EA - Each
9 gram individual serving size, 200 per case or comparable.
LAST YEARS ORDERS: 1,560 CASES
P4 MUSTARD, YELLOW, INDIVIDUAL SERVING 1 EA - Each
5.5 gram individual portion size, 200 per case or comparable substitute.
LAST YEARS ORDERS: 2,496 CASES
P5 SALAD DRESSING, INDIVIDUAL SERVING 1 EA - Each
Mayo or Miracle Whip Type)- Individual Serving size, 9 grams per packet, 200 packets per case or comparable/acceptable substitute.
LAST YEARS ORDERS: 2,184 CASES
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .