SOW_-_Kingsville_PMC_Janitorial_ServicesJLR2018_(002).pdf

STATEMENT OF WORK

PROJECT: Janitorial Services LOCATION: E. “Kika” de la Garza Plant Materials Center (PMC)

Kingsville, Texas

1. SCOPE OF WORK. USDA/NRCS requires janitorial services for the E. “Kika” de la Gaza Plant Materials Center, located in the town of Kingsville, Texas. The occupied space consists of approximately 1842 square feet (1442 sq. ft. of office space and 400 sq. ft. of laboratory space). The buildings will undergo a renovation in the months of June and July 2018. This is reflected in the floor cover changes found in the pre and post renovation columns.

Pre-Renovation Description Sq ft Type of Floor Covering

Conference room 412 carpet Men’s restroom 101 vinyl tile Women’s restroom 72 vinyl tile Offices (3 ea) 464 carpet Utility room 80 vinyl tile Reception area 215 carpet Hallway 98 carpet Porch 725 Seed lab 400 vinyl tile

Post-Renovation Type of Floor Covering

Marmoleum Marmoleum Marmoleum Marmoleum Marmoleum Marmoleum Marmoleum Composite decking Marmoleum

Configuration:

Conference room w/counter tops, double sink, cabinets, refrigerator Men’s room w/two urinals, one toilet, 1 sink Women’s room w/ two toilets, 1 sink Seed Lab w/ counter top and double sink

Windows:

Office

Approximately 5 ft H X 3 ft W 5 ea Approximately 3 ft H x 3 ft W 3 ea

Seed Lab

Approximately 3 ft H x3 ft W 4 ea

2. GENERAL REQUIREMENTS. The Contractor shall provide all necessary personnel, labor, supervision, materials, equipment, and supplies to satisfactorily perform the required services described herein.

3. QUALITY OF WORK. The Contractor shall provide the required services in a proper and skillful manner and to a professional standard as described in this Statement of Work (SOW). In addition, Contractor shall ensure that its employees perform in an orderly, responsible and courteous manner.

4. STANDARDS OF CONDUCT AND RESTRICTIONS. The Contractor shall adhere to the same professional and ethical standards of conduct required of Government personnel. Personnel performing work hereunder shall not:

a) Solicit new business while performing work under this contract;

b) Conduct business other than that which is covered by this contract during periods paid by the Government;

c) Conduct business not directly related to this contract on Government premises;

d) Computers systems and/or other Government facilities will not be used for company or personal business and will not be disturbed in any manner;

e) Disrupt official Government business;

In addition, Contractor shall refrain from disturbing papers on desks, opening of desk drawers or file cabinets, using telephones, or other office equipment.

5. EQUIPMENT AND MATERIAL REQUIREMENTS. The Contractor is required to furnish all materials and equipment needed to perform the work covered in this contract. This includes but is not limited to brooms, brushes, treated and untreated clothes, wet mops, sponges, squeegees, glass cleaners, wax strippers, floor finish, metal polish, scouring powder and trash bags.

5.1 The contractor shall also furnish all necessary cleaning equipment which includes but is not limited to stripping, waxing, and polishing machines, carpets shampooers, and vacuum cleaners. Contractor will also provide the restroom supplies, i.e., toilet paper, paper towel, and hand soap.

6. WORK HOURS. Normal working hours for this project shall be performed after 5:00 pm Monday through Friday, or on the weekends.

7. DELIVERABLES. The following schedule describes the level of services/maintenance intended.

7.1 Weekly:

• Vacuum/sweep/mop all floors

• Dust furniture, desks, bookshelves, and tables.

• Empty all trash receptacles into one large plastic bag and remove from premises,

• Clean all surfaces in kitchen area, i.e., counter tops, refrigerator, microwave, cabinets, sinks, and drinking fountain,

• Clean restrooms, i.e., sweep and wet-mop floors. Lavatories, commodes, and urinals shall be washed inside and out with disinfectant detergent,

• Replenish all supplies, i.e., paper towels, toilet paper, and liquid soap, to include trash bags

• Sweep outside concrete steps and ramps,

• Pickup trash on sidewalks, parking areas, and driveways immediately adjacent to the office

7.2 Monthly:

• Dust baseboards and pictures frames,

• Dust paneled walls,

• Clean inside of windows and window sills,

• Clean inside of doors, door frames and light switches.

• Wash door and handles on outside doors.

7.3 Quarterly:

• Clean inside and outside of overhead lights,

• Clean window blinds and outside of window glass and window sills

• Clean furniture legs

7.4 Annually:

• Strip, wax and polish all vinyl flooring .

• Power wash and clean porch area, including doors and windows

8. GOVERNMENT FURNISHED MATERIALS/EQUIPMENTS/SUPPLIES. None

9. INSPECTION AND ACCEPTANCE. The contractor will utilize the Schedule of Janitorial Duties located in the supply room to check off janitorial tasks only as they are completed. USDA NRCS has the right to inspect all services performed in accordance with contract requirements.