ATTACHMENT 2 - Statement Of Work.docx

12467020R0051 Attachment 2 – Statement of Work Compound Landscape Services

1. INTRODUCTION

The Contractor shall provide any and all labor, equipment, materials, supplies, services, permits, and licenses necessary to perform General Landscaping and Lawn Maintenance at the Forestry Compound located on the Savannah River Site (SRS) in New Ellenton, SC. This will be a base year plus four option years Indefinite Delivery Indefinite Quantity contract. Current map of the administrative sites as well as compound layout are included.

2. PERFORMANCE WORK STATEMENT

This contract is for the maintenance of landscaping and lawns at the Forestry Compound located on the SRS. This involves emptying (12) trash receptacles, lawn mowing of 12.7 acres twice a month, weeding, hedges and shrubs trimming, blowing/needle clean-up, and pulling/picking weeds out of flower beds/hedges/shrubs areas.

The contractor shall be responsible to provide and maintain an attractive, well maintained, and professional landscape appearance around the Forestry Compound Site.

The effective period of work is generally March 1st through November 30th each year but may vary due to weather.

3. APPLICABLE DOCUMENTS

Drawings and layout of the Forestry Compound Site and other landscaping features are provided in the attachments.

4. REQUIREMENTS

All work to be performed Mondays through Fridays, between the hours of 0700 and 1700.

Emergency services may be performed as required after normal business hours stated above or during the following Federal Holidays:

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

All requirements shall meet Performance Measures found in Section 9.

Drawings of the landscaping around the Site include approximate hedges & shrubs locations. Care shall be taken to pull only plants and weeds without damaging desired plantings as appointed by the COR also applicable to optional item 4. Contractor shall confirm any questionable plants with the COR and they will consult prior to weeding. Runners, shoots, suckers, re-seeded plants, etc. shall be cut or pulled with-out damage to the original plants.

Lawns mowing, weeding, and edging shall be done twice a month or as agreed shown in the Schedule of Items. If applicable, sprinklers and hoses shall be moved before mowing to prevent damage to hose or sprinkler heads. After lawns have been mowed, sprinklers and watering hoses shall be put back in place and positioned to have the most efficient watering coverage for lawns. Includes Base Items plus Optional Bid Items when specified.

Vendor shall mow lawn to mowing height of approximately three (3) inches (plus or minus ½” inch). The lawn should have a professionally manicured appearance as acceptable by normal industrial standard.

Lawns shall be edged as needed along sidewalks, roads, and parking lots, steps, trees, planting beds, or other structures to match appearance of surrounding mowed area. Includes Base Items plus Optional Bid Items when specified.

Litter from the forestry compound site may be disposed of in FS provided dumpsters. Bagged weeds, lawn clippings, etc. may be disposed of at the designated location at the Forestry Compound. All clean up shall be finished the same day as the work is done. Contractor shall blow leaves and needles off of sidewalks, parking lots, and areas designated by the COR to quantities as shown in the Schedule of Items - Optional Bid Item 3 & 4. All work in this optional bid pay item shall be done at least twice a month as shown in the Schedule of Items to prevent excessive buildup of leaves and needles. Care shall be taken not to blow or rake landscape mulch out of place.

Contractor shall perform their own inspections and record the results in their Quality Control Plan. COR will periodically review Contractor quality records.

5. ADDITIONAL INFORMATION

Contractor shall coordinate with the COR to ensure watering schedules won’t interfere with the Contractors work hours.

Damaged sprinklers, utilities, or infrastructure due to Contractor actions or negligence shall be reported to the COR and repaired or replaced by the Contractor at the Contractor’s expense using approved supplies and/or materials.

Weeds may be removed by pulling or cutting only.

Lawn and edging debris is defined as grass clipping, either created by mowing or edging operations, dirt, rocks, or other material created by the operations of the Contractor or Contractor’s personnel.

The Contractor shall furnish all necessary types of power equipment, hand tools, and other pieces of equipment required to maintain service. Parking at the Forestry Compound site is limited. Contractor shall park, load and unload equipment only in areas designated by the COR. There are no available storage facilities for Contractor owned equipment or supplies on site.

6. PERFORMANCE/QUALITY ASSURANCE SURVEILLANCE PLAN FOR LAWN MAINTENANCE

INTRODUCTION - This Performance/QASP has been developed to evaluate contractor actions while implementing the Performance Work Statement. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed Performance Objectives on the QASP in the maintenance contract. It also provides a systematic method to evaluate the services the contractor is required to furnish.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality surveillance to ensure contract standards are achieved.

In this contract, the Quality Control Program is the driver for service quality. The contractor is required to develop a comprehensive program of inspection(s) and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the Quality Control Program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the Quality Control Program is approved, careful application of the process and standards presented in this document will ensure a robust Quality Assurance Program.

7. QUALITY ASSURANCE/SURVEILLANCE

The COR will periodically evaluate the contractor’s performance in accordance with the Performance/QASP and receive complaints from customers/employees and pass them to the Contractor for compliance and/or correction.

8. QUALITY CONTROL PLAN - CONTRACTOR

The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the Contracting Officer (CO). Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The Quality Control Plan shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring any Security ID Card(s) issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

d) A file of all inspections conducted by the Contractor and any corrective actions taken. This documentation shall be made available to the CO or COR for review upon request.

9. PERFORMANCE MEASURES

10. LANDSCAPE PRESERVATION

The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain natural surroundings undamaged, and shall conduct the work at all times in compliance with the following requirements.

(a) Prevention of the Landscape Defacement. The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or other natural features or any other improvements in the work area unless specifically authorized by the Contracting Officer. Unless otherwise provided herein, the Contractor shall confine contract operations to within the areas designated in contract documents.

11. BADGING FOR ACCESS TO THE SRS

All contractors and his or her employees will be required to get a badge before approved access to this site. 8 Hour GET (TREGGETA) or CAT training may be required and will be considered incidental to the contract’s Schedule of Items. The Contractor's movement on the existing transportation system of the SRS is restricted due to limited security access points onto and within the SRS. These access points have various times of operation and protocols to be followed in order to gain access on to site. The Contractor shall establish and implement methods of ensuring that all badge(s) issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. Only the Contractor’s employees are allowed at the job site, and they are prohibited from opening locked areas or restricted areas to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

Security badges must be worn conspicuously, photo side out, in a location above the waist and on the front of the body while at SRS or any SRS off-site facilities.

Protect your security badge against loss, theft or misuse by not displaying your security badge outside of the SRS off-site facilities. When not on the SRS, the badge should be removed or obscured from visual access. Do not leave the badge in your unlocked vehicle or laying in open view. Employees should also should always secure their badges.

Badge Office Hours (703-46A) Monday-Thursday, 6:30 a.m.-4 p.m. Fridays, 6:30 a.m.-3 p.m.

Note: Closed on all site approved holidays Contact phone number: 5-2625

12. EQUIPMENT REQUIREMENTS AND TRANSPORTATION

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract. Equipment must be capable of bush hogging, mowing, weeding, edging, trimming, and blowing needles/clean-up operations necessary to meet the requirements of this contract and work as shown in the Schedule of Items.

The Contractor's proposed equipment shall be made available for inspection prior to award of the contract and mobilization to site location. If at any time during the course of this contract the equipment is deemed unsatisfactory, the COR may order removal and may require a satisfactory replacement, at Contractor's expense.

13. FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

14. DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the COR. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The COR should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the CO. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

15. GOVERNMENT NOT LIABLE FOR ACCIDENTS AND EXPOSURES

The Government will not accept any liability for accidents and exposures resulting from work under this contract, except in cases in which it is shown that there was a direct action of the Government or its employees which caused the accident or exposure. Otherwise, the Contractor retains responsibility for accidents and exposures that occur during work under this contract

16. SAFETY

At the Post Award Conference the Contractor shall present a Safety Plan that addresses the hazards associated with operating powered equipment and addressing bid items found in the Schedule of Items.

17. PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train all employees in the safe operation and use of equipment that is to be used in the performance of this contract.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

4. The contractor shall assure that each employee wears foot protection that provides adequate traction, ankle support, and enclosed toe area.

5. The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

6. The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

7. The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., leaf blower.

18. BASIC FIRST AID

1. Basic first aid supplies shall be maintained, available and under the charge of the person using motorized equipment. The supplies shall include supplies that are commonly found in a standard First Aid Kit, such as the type found for camping use or carried in motor vehicles.

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