Attachment 2 515523 water monitoring-work scope (9 pages).pdf

Performance Statement of Work Osceola National Forest Water System Operation

1 Feb 2020 - 31 Jan 2025

USDA Forest Service Southern Region National Forests in Florida

Attachment 2

Water System Operation

Osceola National Forest

1 Feb 2020 - 31 Jan 2025

1. Project title:

Osceola National Forest Water Systems Operation.

2. Background:

There are five public water systems on the Osceola National Forest which the contractor will perform all Water System Operator duties.

Name and Classification of Water Systems.

2.1. Group A, Public Water Systems, Transient Non-Community (TNC).

Water system Name Water System State ID#

Water System Location

Ocean Pond Recreation Area 2021375 30.240589°, -82.430898° Olustee Beach Recreation Area 2020844 30.213544°, -82.427889° Olustee Ranger Station 2024879 30.202328°, -82.441164° Olustee Depot Visitor Center 2024898 30.205239°, -82.429551°

Table 2.1, Group A Water System Name and ID.

2.2. Group B, Limited Use Water Systems.

Water System Name Water System

FSID#

Water System Location

West Tower Hunt Camp 5058 30.323055°, -82.558785° Table 2.2, Group B Water System.

3. Objective:

All of the specified water systems are operated in compliance with the Florida Administrative Codes (FAC) 62-550, 62-555, and 64E-8, with the Revised Total Coliform Rule, and that provide safe drinking water to the employees and public on the Osceola National Forest.

USDA Forest Service Southern Region National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation

4. Scope of Work.

Award of Contract will be made to one vendor based on past performance ratings for the Contractor on similar contracts, and on the Total-Quote-value, using the assumed quantities provided in Appendix A, Schedule of Bid Items, submitted for this contract.

The contractor shall provide any and all labor, materials, tools and other incidentals to perform the specified water systems operation on the Osceola National Forest Water Systems for a period beginning 1 February 2020 through 31 January 2021, with option-years to continue the contract for the time periods of 1 Feb 2021 through 31 Jan 2022, 1 Feb 2022 through 31 Jan 2023, 1 Feb 2023 through 31 Jan 2024, and 1 Feb 2024 through 31 Jan 2025. This statement of work consists of completing the tasks and subtasks in Section 4 to the quality assurance standards and requirements of Section 4 and Table 4. The contractor shall furnish a work plan and sampling plans, one for each water system) to the COR at least 5 days prior to beginning work. The work plan is to specify the water systems operation schedule. The sampling plans are to specify location, timing, and frequency of monitoring sample collections, as well as methods and timing of transporting samples to the laboratory for analysis. The Forest Service reserves the right to make adjustments to the operation schedule and/or sampling plans; the COR will provide any such adjustments in writing to the contractor.

The contractor is to perform operation of the water systems listed in paragraph 2.1 and

2.2. Operation of Group A systems is to comply with Florida Administrative Code (FAC) 62-550 Drinking Water Standards, Monitoring, and Reporting, and FAC 62-555 Permitting, Construction, Operation, and Maintenance of Public Water Systems. The Group B system is to comply with FAC 64E-8, Drinking Water Systems. Both systems are to follow the requirements, as applicable based the respective system classification, of the Revised Total Coliform Rule, published in the Federal Register 78 FR 10269 and

79 FR 10665.

4.1. Routine Water Systems Operation.

4.1.1. Disinfection System Operation Tasks. All of the water systems subject to this contract use sodium hypochlorite disinfectant. The contractor is to maintain the residual disinfectant in the water systems to be no lower than

0.2 mg/L and no greater than 4.0 mg/L. The contractor is to visit each water system in Group A two times per week and is to visit the water system in Group B one time per week. During these weekly site visits, the contractor is to measure the residual disinfectant for each water system as per the Florida Administrative Codes. The contractor is to adjust the disinfectant solution concentration and disinfectant equipment settings in order to maintain the residual disinfectant within the regulated values. The contractor is to record the residual disinfectant levels, water use since the

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation previous site visit, and the amount of disinfectant added to the solution tank in the Water System Log Book. That log book is to be maintained at the respective water systems' pump-houses in a manner that prevents the log books from becoming damaged by humidity and/or vermin.

4.1.2. Routine water systems evaluations. The contractor is to perform a visual evaluation of each water system during the site visits conducted as per paragraph 3.1.1 of this document. The purpose of these evaluations is to identify water system component malfunctions, failures, vandalism and/or sabotage. When any of those conditions are observed and/or suspected, that finding is to be recorded in the Log Book, and the COR is to be notified promptly. Components of the water systems include, but are not limited to:

the storage tanks, pump-house buildings, pumps, control systems, well-heads, valves, hose-bibs, backflow prevention devices, disinfectant equipment, and associated plumbing.

4.1.3. Routine bacteriological monitoring. All of the Group A water systems require 1 raw well sample and 2 routine distribution system samples to be collected quarterly for bacteriological monitoring. Each of the routine distribution system samples are to be collected from two different remote taps unless there is only one remote tap. Where a Group A system has 1 remote tap, the 2 quarterly routine distribution system samples are to be collected on two different days. The Group B water system requires 1 raw well sample and 1 routine distribution system sample to be collected quarterly for bacteriological monitoring.

The samples are to be analyzed by a State of Florida operated and/or approved laboratory. All of the routine bacteriological monitoring samples for any single water system are to be collected on one day, with the exception of a Group A water system that only has 1 remote tap. The results of the microbiological analysis shall be reported in terms of the presence or absence of total coliform. The contractor is to forward microbiological analysis results, including date and time that the contractor received notification of the results, to the COR. The COR is to be notified of any total coliform-positive (TC+) test results on the same day that the contractor receives such notification from the laboratory.

All TC+ sample results are to be tested for the presence of E. coli.

Whenever a sample analysis result is TC+ and/or E. coli-positive (EC+), the contractor is to notify DEP (for Group A systems) or DOH (for the Group B system) before the end of the day that the contractor was notified of the results. The contractor is to provide a copy of the notification sent to DEP

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation and/or DOH to the COR along with the date and time that the information was provided to DEP/DOH.

4.1.4. Annual Nitrate and Nitrite monitoring. Each system, of both groups, is to be sampled and analyzed annually for the presence of Nitrate and Nitrite as per the FAC's. The samples are to be collected in June of each year. The results are to be reported to the COR, DEP (for Group A water systems) and DOH (for Group B water systems) before the end of the first week in July.

4.2. Non-routine water system operation and maintenance work items. These work items are to be considered as Indefinite Delivery Indefinite Quantity (IDIQ) contract items. The contractor is to provide unit-costs for these work items.

When the work item has been completed successfully, the contractor is to submit an invoice for the work in IPP, separate from the work items in section 3.1.

4.2.1. Repeat Microbiological Monitoring Samples. All repeat microbiological monitoring samples are to be collected and analyzed as per the relevant FAC's. The contractor is to perform the following repeat samples within the time constraints described below and, in the FAC.

Group A Repeat Samples. Within 24 hours of learning of a TC+ routine sample result, at least 3 repeat samples are to be collected and submitted to the laboratory for analysis. One sample is to be collected from the location of the original TC+ sample. The second sample is to be collected within five service connections upstream of the TC+ sample collection location. The third sample is to be collected within five service connections downstream of the TC+ sample collection location. If the original TC+ sample was collected at the adjacent-to-the-final-service connection in the distribution system, an alternate representative location may be used instead.

Additional repeat samples are required to be collected for a water system in the month following a system having a TC+ routine sample. 3 additional samples are required for each TC+ sample, and an additional 3 samples for each repeat sample that is also TC+.

There are provisions under the Revised Total Coliform Rules for a water system to require increased bacteriological monitoring frequency. The DEP makes that determination. The contractor is to inform the COR promptly upon being made aware of such a determination. The contractor is not to begin sampling any water system at an increased frequency until instructed to by the COR.

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation

Group B Repeat Samples. Whenever a routine sample is TC+, a repeat sample is to be collected before the end of the first business day following notification of the TC+ results. One repeat sample is to be collected for each TC+ sample.

There are provisions in FAC 64E-8 for increased monitoring frequency. The Department of Health makes that determination. The contractor is to inform the COR promptly upon such a determination being made. The contractor is not to begin sampling at an increased frequency until instructed to by the

COR.

4.2.2. Level 1 Assessments, as per the Revised Total Coliform Rule. Level 1 Assessments are performed on water systems when triggered by the criteria of the Revised Total Coliform Rule. If the DEP determines that a Level 1 Assessment has been triggered for one of the Group A water systems, the contractor will be required to perform that assessment within 30 days of the notification of that trigger. The contractor is to use the Level 1 Assessment form specified by the Revised Total Coliform Rule, submit it to DEP, and provide a copy to the COR with the date and time of submission to DEP.

The following trigger conditions for which Level 1 Assessments may be required.

• The public water system has 2 or more TC+ routine and/or repeat samples in the same month.

• The public water system fails to take every required repeat sample after any single TC+ sample result.

4.2.3. Clearance Sampling. Whenever repair work is performed on water system components, conditions that require clearance sampling before the water system can be returned to normal operation may occur. The contractor will be required to perform that clearance sampling when directed to by the COR.

4.2.4. Public Notification. Whenever a water system exhibits a condition(s) that warrants public notification, as per the FAC, the contractor is to notify the COR immediately. The contractor will write the appropriate notification and provide it to the COR, and then with COR approval, post the notification according to the methods described in the FAC and/or are provided by DEP.

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation

Table 4: Task, Critical Tasks, Quality Standard, Means of Measurement, and Penalties.

Task / critical subtask

Quality standard

Means of measurement

Penalties

4.1 - Routine Water Systems Operation

All water systems are operated in compliance with the applicable

FAC.

Absence of correspondence from DEP and/or DOH indicating a finding of non-compliance for

The dollar amount equal to the amount of any fined assessed to the Forest Service by DEP and/or DOH as a consequence of not operating any of the water systems in the specified water systems.

compliance with the FAC's will be with-held from payment to the contractor.

Poor performance evaluation.

4.1.1 - Disinfection Systems Operation

Residual disinfectant is maintained and documented to be no less than

0.2 mg/Land no greater than

4.0 mg/L.

COR review of the water systems' Log Book entries.

The dollar amount of $200 will be with-held from contract payment for each missed scheduled weekly site visit, and/or for failure to determine the residual disinfectant.

4.1.2. - Routine water systems evaluations

The specified evaluation is performed and recorded in the Log Book.

COR reviews the water systems' Log Book entries.

Poor performance evaluation.

4.1.3- Routine microbiological monitoring.

The specified samples are collected, analyzed, and reported in the correct quantities and on time.

COR's copy of the sample analysis results confirm satisfactory work.

The dollar amount of $300 will be with-held from contract payment for each occurrence, per sample, of the required sample analysis report not be provided to the COR within the specified schedule.

4.1.4 - Annual Nitrate and Nitrite Monitoring

The specified samples are collected, analyzed, and reported within the specified schedule.

COR's copy of the sample analysis results confirm satisfactory work.

The dollar amount of $300 will be with-held from contract payment for each occurrence, per sample, of the required sample analysis report not be provided to the COR within the specified schedule.

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation

4.2- Non-routine water system operation.

All systems are operated in compliance with the applicable

FAC.

Absence of correspondence from DEP and/or DOH indicating a finding of non-compliance for

The dollar amount equal to the amount of any fine assessed to the Forest Service by DEP and/or DOH as a consequence of not operating any of the water systems in the specified water systems.

compliance with the FAC's, will be with-held from contract payment.

Poor performance evaluation.

4.2 .1 - Repeat microbiological monitoring samples

The specified samples are collected, analyzed, and reported in the correct quantities and on time.

COR's copy of the sample analysis results confirm satisfactory work.

The dollar amount of $300 will be with-held from contract payment for each occurrence, per sample, of the required sample analysis report not be provided to the COR within the specified schedule.

4.2.2 - Level 1 Assessments

Submit a completed Level 1 Assessment form to DEP and COR within the specified schedule.

COR reviews the report to verify that it is accurate and submitted timely.

The dollar amount of $300 will be with-held from contract payment when the Level 1 Assessment report is not submitted to DEP within the required schedule.

4.2.3 - Clearance Sampling

The specified samples are collected, analyzed, and reported in the correct quantities and on time.

COR's copy of the sample analysis results confirm satisfactory work.

The dollar amount of $200 will be with-held from contract payment for each occurrence, per sample, of the required sample analysis report not be provided to the COR within the specified schedule.

4.2.4 - Public Notification

Required documents are posted and published as per FAC requirements.

Absence of correspondence from DEP and/or DOH identifying lack of public notification as a finding of non-compliance with the FAC's.

The dollar amount of $200 will be with-held from contract payment for each occurrence of a finding of non-compliance resulting from the lack of public notification.

National Forests in Florida

Performance Statement of Work Osceola National Forest Water System Operation

5. Reporting Requirements.

5.1. Operation Plan and Sampling Plans. The contractor is to develop an operation plan and sampling plans that represent all the water systems subject to this contract prior to beginning work. Each of these documents are to be delivered to the COR a minimum of 5 days before beginning work. The operation plan is to specify the water systems operation site visit schedule. The sampling plans are to specify the days of each month that routine microbiological monitoring samples are collected, when and manner of delivering samples to the analysis laboratory, and method of delivering analysis results to DEP, DOH, and the COR.

5.2. Water System Operation and Maintenance Manuals. The contractor is to ensure that Operation and Maintenance (O&M) Manuals, that satisfy DEP and/or DOH requirements, are kept on-site at each of the specified water systems. Where an operation and maintenance manual does not exist, the contractor is required to create one. The O&M Manuals are to be protected from damage by humidity, exposure to the elements, and from damage by vermin. Any new O&M Manuals, and any revisions to O&M Manuals, are to be submitted to the COR for review and approval before the contractor begins to follow those new or revised water system operation procedures.

5.3. Log Books. The contractor is to record all site visits, applicable monitoring results, water consumption, and evaluation findings in the water system log books. Log books are to be kept at the pump-house for each water system and are to be protected from damage resulting from exposure to the elements, vermin, and humidity.

5.4. Routine Monitoring Results. The contractor is to report all monitoring results to DEP, DOH, and the COR as specified.

5.5. Observations of water system malfunction, failure, vandalism, and/or sabotage are to be reported immediately to the COR.

6. Deliverables and Delivery Schedule.

The deliverable product for this contract consists of: all of the specified water systems are compliant with the FAC's and provide safe drinking water to employees and the public using the Osceola National Forest throughout the time period of performance.

7. Applicable Documents and Standards.

FAC 62-550 Drinking Water Standards, Monitoring and Reporting.

FAC 62-555 Permitting, Construction, Operation, and Maintenance of Public Water systems.

FAC 64E-8 Drinking Water Systems.

Revised Total Coliform Rule, 78 FR 10269, 79 FR 10665.

8. Government Furnished Property

Reserved.

9. Place of Performance.

All of the specified water systems are located on the Osceola National Forest, located in Baker and Columbia counties in the state of Florida.

10. Contractor Travel.

The contractor is required to travel to each water system at the specified frequencies.

The contractor is also required to ensure that all water monitoring samples are delivered to the laboratory for analysis, which may require travel. Any expenses incurred as a consequence of this travel is considered to be incidental to the respective schedule of bid items.

11. Applicable Publications.

Reserved.