Amendment_1,_Attachment_1_-_Ordering_Procedures.docx

12467018R0123 AMENDMENT 1, ATTACHMENT 1 – 24 September 2018

BPA HURRICANE SUPPORT

Ordering Procedures

1. BPA Calls will be placed against this BPA via email only.

2. Orders may be placed only by a warranted CO/PA in the USDA – FS – Region 8. All orders under this BPA shall be made via a written BPA Call (OF-347 or equivalent). A specific, sequential order number shall be included on the order and shall specify the BPA Contract number, as will specific Period of Performance.

3. A new requirement will be sent to the Contractor via email, telephone, or other method that will convey the necessary information. Use of electronic commerce (EC) is encouraged.

4. Contractors will respond by submitting technical specifications and pricing for the proposed requirement via e- mail to the requesting CO/PA.

5. Evaluations of proposals will normally be based on availability and price, however individual requests maybe be evaluated on other factors identified in the request.

6. Based on a review of the Contractor's response and any necessary clarifications, the CO/PA will issue a written BPA Call award (OF-347, SF-1442 or equivalent) to the Contractor via email.

7. Ordering Thresholds BPA Calls will be placed against this BPA by the USDA – FS – R8 Office organizational elements in accordance with the following: Competition was established through RFP process of the base BPA, and competition will be used with all BPA contract holders based on Competition Threshold Sources Sought stated below:

· <$25,000.00 Single Source BPA Holder - Requirements estimate at less than $25,000, the Government may propose a single BPA holder to receive the requirement for proposal/quote.

· $25,000.00 to $149,999.99 If the requirement estimate exceeds $25,000 but is less than $150,000.00, three (3) BPA holders will receive the requirement for proposal/quote.

· >$150,000.00 All BPA Holders - If the requirement estimate exceeds $150,00.00 then all BPA holders will receive the requirement for proposal/quote.

· Any services deemed an emergency by the Government may result in a single source award to any of the BPA holders regardless of value.

8. Ordering Exceptions Exceptions to the Ordering Procedures are listed below.

· The need for such services is of such urgency that providing such opportunity would result in unacceptable delay.

· Only one awardee is capable of providing the services required at the level of quality necessary because the services ordered are unique/specialized.

9. Award of BPA Calls BPA Call will primarily be awarded based on price. However, induvial BPA Calls may include evaluation factors other than price. BPA Calls issued under any resulting BPA will include the following information as applicable:

(1) BPA Contract Number and Delivery/BPA Call number;

(2) Date of the order;

(3) Description of the products/services to be performed;

(4) The work Schedule, period of performance, or required completion date;

(5) Place of delivery or performance;

(6) Deliverables;

(7) Line item number and description, quantity, unit price and extended total;

(8) Accounting and appropriations data.

(9) DOL Wage Rates