1246409-event.pdf
PDF 428 KB Posted
- Attached to
- USDA Foods Distribution RFP
- Solicitation number
- OPI-RFP-2025-0137AB
- Issued by
- Montana
About this file
This document is a Request for Proposal (RFP) issued by the Office of Public Instruction (OPI) on behalf of the State of Montana for the delivery of federal USDA foods to local school food authorities throughout Montana. The RFP is seeking proposals for a multi-year contract, with an initial term of one year and up to six optional one-year renewal periods, to provide the delivery services for an estimated 90,000 units of food per year. The RFP has a response deadline of October 9, 2024 at 2:00 PM MDT. Interested offerors must review and accept various prerequisites, including the scope of work, offeror qualifications, and cost proposal requirements, in order to be considered.
The RFP requires offerors to provide per-case pricing for the delivery services over the potential multi-year contract term. It also includes instructions for submitting confidential information and certifying compliance with non-discrimination policies. Offerors who certify compliance with Executive Order No. 12-2016 on Equal Pay for Montana Women will receive a 5% bonus on their total score. The RFP does not specify any set-asides or incumbent information, and funding sources are not detailed.
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Other files
| File | Type | Posted |
|---|---|---|
| 2024-25 School Year USDA Foods List of Materials.xlsx | XLSX spreadsheet |
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Text version
16 August 2024
USDA Foods Distribution RFP OPI is issuing this RFP to deliver federal USDA Foods to local schools throughout Montana, as detailed herein.
16 August 2024
Open 8/16/2024 2:00 PM MDT Type Request for Proposal Close 10/9/2024 2:00 PM MDT Number OPI-RFP-2025-0137AB Currency US Dollar
Sealed Until 10/9/2024 2:00 PM MDT
Payment Terms 0% 0, Net 30
16 August 2024
Contacts Amanda Battin Amanda.Battin2@mt.gov
Phone +1 406-444-9665
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Commodity Codes Commodity Code Description 2202 Freight - Services 2005 Foods - Perishable 2006 Food - Services 5017 Transportation Goods & Services - Highway Maintenance 5038 Transportation Goods & Services - Transportation Planning Services 5039 Transportation Goods & Services - Transportation-related Contracted Services
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The State of Montana, State Procurement Services Division, on behalf of the Office of Public Instruction is issuing this Request for Proposal (RFP) to provide delivery of federal USDA foods to local school food authorities throughout Montana. A more complete description of the services is provided in Questions.
Responses submitted to this RFP must comply with the instructions and procedures presented herein.
For assistance with eMACS functionality, such as vendor registration or responding to events, contact the eMACS Help Desk at 406.444.2575, emacs@mt.gov.
Be sure to review and submit your response upon completion.
Description
Required to View Event
Prerequisites Required to Enter Bid
16 August 2024
1. Review and accept the Single Point of Contact information.
2. Review and accept the Q & A Board information.
3. Review and accept the contract as provided.
4.
Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.
Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.
5. Review and accept the RFP Evaluation Process information.
6. Review and accept the Vendor Registration information.
7. Review and accept the Montana Time Zone information.
8. Review and accept the Registration with the Secretary of State information.
9. Review and accept the Debarment information.
10. Review and accept the RFP General Information.
11. Review and accept the Submitting a Proposal information.
12. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
13. Review and accept the Montana Prevailing Wage Requirements information.
14. Review and accept the list of Attachment A 2023-24 School Nutrition Program Sponsors.
15. Review and certify the ability to understand and comply with the Attachment B USDA Foods Delivery Policy.
16. Review and accept an understanding of the Attachment C USDA Foods Bill of Lading and certify the ability to provide.
17. Review and certify an understanding of the 2022-23 School Year Total Units Shipped Report as previously completed deliveries.
18.
Review and certify an understanding of potential routes shipping routes and cases per route. This information in the 2023-24 School Year 5 Routes and Cases document is a report pulled using shipments to Montana schools.
19. Review and certify an understanding of potential schedules per route This information is in the 2023-24 School Year USDA Foods Shipment Schedule.
20. Review and accept the Item-by-Item / All-or-None Award information.
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Buyer Attachments
1. 2024-25 School Year USDA Foods List of Materials.xlsx
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.
1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address.
1.2 Offeror must download and review the attached Offeror Qualifications document.
Thoroughly address each item in the document and upload it to this question.
1.3 Offeror must download and review the attached Scope of Work document. Thoroughly address each item in the document and upload it to this question.
1.4 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.
1.5 Offeror must certify an understanding that sponsors determine the product requests monthly and no guarantee can be made on monthly delivery requirements.
Group 2: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.
2.2 Offerors must upload a completed Trade Secret Affidavit.
Group 3: Equal Pay for MT Women Instructions:
3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.
Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
4.1
By selecting 'Yes' Offeror certifies that they do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
4.2 By selecting 'No' the Offeror certifies and affirms that they are unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP.
Offeror shall upload a statement setting forth in detail the basis for such determination.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Per Case Price - Year 1 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
S2 Per Case Price - Year 2 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
S3 Per Case Price - Year 3 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
S4 Per Case Price - Year 4 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
S5 Per Case Price - Year 5 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
S6 Per Case Price - Year 6 1
Per case price based on an estimated 90,000 units of food.
S7 Per Case Price - Year 7 1 LS - Lump Sum
Per case price based on an estimated 90,000 units of food.
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