Attachment 05 Revised Statement of Work.docx

Enoree Ranger District 2023 Road Maintenance

STATEMENT OF WORK

C.1 Scope of Contract

A. This solicitation and resulting contract is for maintenance of Forest Service roads on the Enoree Ranger District of the Sumter National Forest. Work includes road grading and mowing.

B. The Contractor shall furnish the necessary personnel, material, equipment, facilities, supervision, transportation, operating supplies, and incidentals to perform contract work.

C. District maps are available at the Francis Marion Ranger District office, 2967 Steed Creek Rd, Huger, SC 29450. The Government will supply the contractor with 2 copies of the administrative district map. A PDF copy of the map can be supplied for the contractor to print additional copies at their own expense.

C.2 Public Safety and Traffic Control

A. The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users or others within the work area.

B. The Contractor is to pursue all work on site in accordance with all Federal, State and Local laws governing the transportation and work being performed.

C. The Contractor will post warning signs on each end of the section of road being worked. Signs are to be of the size, quantity, and colors as required in the current edition of the 11 Manual on Uniform Traffic Control Devises", (MUTCD). A copy of MUTCD is located at the District Rangers Office and may be made available to the Contractor for in office reference on request. These signs shall be moved as needed to properly delineate and identify the section of the road being maintained. At no time shall these signs be more than two miles from operating equipment and shall be in place only when road equipment or persons are performing operations. All slow-moving equipment is to have a reflectorized "slow moving" vehicle emblem properly attached.

D. All work is to be scheduled so that at the end of a working day, the road is passable for the type of traffic normally using the road. If for any reason traffic hazards (segments of unfinished work which may present a hazard to road users, such as rolls of surface material, berms on the shoulder, etc.) are left in or adjacent to the road after normal working hours, the work is to be properly signed as hazardous and visibly illuminated at night.

C.3 Coordination of Work

A. The Contractor shall inform the Contracting Officer's Representative (COR) of his proposed operating schedule on a weekly basis to facilitate timely inspections.

B. The Contractor shall complete all maintenance required for one road before starting another road. Contractor shall inform the COR of each road completed.

C. At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly supervise the work or assign and have on the work site a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The superintendent shall be designated in writing to the Contracting Officer prior to the commencement of work.

D. The Contractor's proposed equipment shall be made available for inspection prior to award of the contract. If at any time during this contract the equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement, at Contractor's expense. Replacement equipment, if ordered, is to be onsite and working within 48 hours.

E. Any movement or transportation of equipment to or from work areas required to pursue the work on designated roads, to repair or replace equipment, or for the Contractor's convenience shall be at the Contractor's expense.

C.4 Documentation of Work

A. Accomplishment Reports

The Contractor shall maintain records of accomplishments using the Daily Accomplishment Report (Exhibit C). These records are to be delivered to the COR monthly with an invoice for the services rendered that month and shall become the property of the Government. No payment will be made prior to receipt of these records and acceptance of the work performed.

B. Quality Control Plan

The Contractor shall submit to the CO, a Quality Control Plan (QCP) as part of their technical proposal that will detail the methods the Contractor will use to perform self-inspection to ensure the requirements of this contract are performed in accordance with the contract documents. The QCP shall at a minimum record the reference pay item, location, frequency, type of test and resulting outcome. QCPs shall be submitted with the Accomplishment Report and no payment will be made prior to receipt of these records and acceptance of the work performed.

C. Quality Assurance Surveillance Plan:

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for this contract. This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the Contractor.

ACTIVITY: BLADING AGGREGATE SURFACED ROADS

Maintenance Requirements

Blading operations are to be done over the entire riding surface in order to remove, by cutting out, all ruts, potholes, corrugations and berms. Blading operations shall also include minor work to ensure all ditches drain properly to existing culverts. All suitable dislodged aggregate shall be smoothly redistributed over the entire riding surface to produce the proper cross slope or crown as specified. Road structural terms are illustrated on Typical Section drawings in Section J (Exhibit A).

Aggregate surfacing which has been worked onto road shoulders by traffic maintenance activities are to be reclaimed and smoothly redistributed over the entire riding surface. Riding surface widths are to be perpetuated as existing. Dips and swales designated to control surface drainage are to be maintained. No undercutting of road surface nor material berms will be allowed. Assure proper road crowns and surface drainage after all operations.

Usual amounts of grass, leaf litter or pine straw is to be smoothly spread within the riding surface after sufficient movement to sift out surface aggregate. Where grass, leaf litter or pine straw is excessive, as determined by the COR, this material will be piled in spots along the road shoulder and left to decay. Care must be taken to insure this material does not interfere with surface drainage nor present a safety hazard. Any such material is to be reclaimed in subsequent bladings and smoothly spread within the riding surface.

Blading operations are to be conducted as required to remove surface material and accumulated debris from bridge decks. Care is to be exercised to not damage any part of the bridge. All material shall be smoothly redistributed over the riding surface at the bridge approaches.

Loose rocks protruding three inches or more above the graded surface will be removed. It is permissible to waste these rocks off the riding surface but away from ditch lines.

Fallen trees in roadway shall be removed from travelway by the contractor before blading.

Soil Moisture Conditions

Suitable moisture conditions for surface blading shall be from 8 - 16 percent by weight. Unless authorized by the COR, no surface blading shall be performed while moisture content is outside this range. If moisture conditions are too dry or wet, the Contractor will not be required to meet the requirements of prosecution of work under section F.

Method of Measurement

Measurement shall be made to the nearest tenth of a mile using an odometer calibrated over a measured mile.

Basis of Payment

Payment shall be made for all work of this activity, inspected and accepted, in accordance with the following pay item and the bid unit price.

ACTIVITY: SURFACE REPAIRS, AGGREGATE ROADS

Maintenance Requirements

This activity consists of replacement of aggregate surfaces lost due to surface failure, traffic wear or erosion. The work includes preparation of the existing roadbed, furnishing, loading, hauling and spreading aggregate material and finished blading, as described in specifications. The task order will delineate the location of the necessary work and establish quantities of work required.

Surface replacement for road segments shall be performed by cutting out, all damaged areas of the surface, and working aggregate material smoothly over the entire riding surface width. Avoid disturbing base or subgradc material during the placement of aggregate material. All roads to receive aggregate surfacing shall have the new aggregate deposited in the section being worked, mixed when required, and shaped to achieve proper grade, thickness and template as directed by the COR Aggregate surface material shall not be allowed to remain in ditch lines. Aggregate surface material shall be compacted by operating the hauling and spreading equipment over the full width of each layer of aggregate. The entire area being worked shall be finish bladed in accordance with Activity Code 210: Blading Aggregate Surfaced Roads.

Contractor is to provide and place crushed aggregate for spot surface repairs. The Contractor will deliver the crushed aggregate to the location of spot repair and provide weigh tickets for each delivery in accordance with Method of Measurements.

Material

ACTIVITY: MOWING AND HEAVY BRUSHING AGGREGATE SURFACED ROADS

Mowing Requirements:

Mowing shall consist of cutting grass and woody plant growth three inches diameter or less, four inches above ground as specified within the clearing width (See Exhibit A ). Maximum mowing height shall be four inches above ground or standing water. Routine operations shall consist of mowing all growth out from centerline to a point at least eight feet beyond shoulder on each side of the road with a heavy duty rotary mower. Roads with ditches will require mowing the front slope and at least one four foot strip on the backslope of the ditch opposite the traveled way, to a maximum width of fourteen feet from shoulder. All mowing heavy equipment shall be operated only within the traveled way. Any additional mowing for safe sight distance at road intersections or blind curves is considered a part of this activity. This activity also includes brushing around road signs, culverts, culvert markers, barrier posts, gates, bridges, and other appurtenances. Brushing shall be to a point one foot beyond appurtenance and then tapered back to the normal mowing width. Contractor shall perform plumbing (vertical alignment) of all culvert marker posts.

All rocks, debris or slash (windfall trees or branches) larger than than three inches in diameter within mowing limits shall be removed. Slash may be scattered outside mowing and ditch limits. No slash shall be placed in streams or ditches. All woody material larger than one inch in diameter or two feet in length and any sharp object shall be removed from the traveled way.

Unless approved by the COR, all work shall be completed on each road before moving on to the next road.

Road signs, culverts, culvert markers, barrier posts, gates, and other appurtenances damaged by the contractor's operations shall be repaired or replaced by the contractor at his/her expense.

Equipment Requirements:

1. General:

All equipment proposed to be used for performance of the work shall be of the size, type, in satisfactory operating condition, and capable of producing at the manufacturer's rated horsepower.

To reduce the chance of invasive plants being spread into the National Forest, any mechanical equipment shall be pressure washed prior to beginning work on the National Forest. It applies to any mechanical equipment that could harbor clumps or vegetative material such as bush logs. This pertains particularly to any equipment or materials coming in from Florida, Louisiana, Mississippi, Sou/It Georgia, or Alabama.

Any movement or transportation of equipment to or from the work areas repair or replace, or for Contractor’s convenience, shall be at the Contractor's expense.

The Contractor shall furnish all fuel, oil, grease, repairs, and pay any other expenses incidental to operation of the equipment.

2. Mowers:

a. Roadside Mowing: An offset mower(s) is the minimum required to perform the specified mowing on slopes (the mowing must reach fourteen feet from shoulder). Tractor must be equipped with roll bar and fire extinguisher.

b. Contractor shall submit a list of all equipment to be used on the contract. Equipment not owned by Contractor must have a signed agreement as part of the submittal on equipment listing with bid.

Equipment must be available and in proper working condition as required by specification.

3. Inspection of Equipment:

The Contractor's proposed equipment shall be made available to the Contracting Officer for inspection prior to award of the contract. If at any time during the course of this contract any equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement at Contractor's expense,

4. Replacement Equipment:

If a unit or equipment breaks down or otherwise becomes inoperative and is not restored to operating condition within three (3) days, the Contractor will be notified in writing to correct the deficiencies or furnish replacement equipment meeting specifications within four (4) calendar days.

Road signs, culverts, culvert markers, barrier posts, gates, and other appurtenances damaged by the contractor's operations shall be repaired or replaced by the contractor at his/her expense.

1.4 - Public Safety and Traffic Control:

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to road users, ATTACHMENT 2

ENOREE ROAD MAINTENANCE

The Contractor shall post warning signs with flags on each end of the section of road being worked. Signs shall be of the size, quantity and colors as required in the current edition of the "Manual of Uniform Traffic Control Devices," (MUTCD). A copy of MUTCD is located in each District Rangers office and may be available to the Contractor for in-office reference on request. These signs shall be moved as needed to properly delineate and identify the section of road being maintained. At no time shall these signs be more than 2 miles from operating equipment and shall be in place only when equipment or men are actually performing operations. All slow moving equipment shall have a reflectorized "slow moving" vehicle emblem properly attached.

All work shall be scheduled so at the end ofa working day, the bridge is passable for the type of traffic normally using the road. If, for any reason, traffic hazards are left adjacent to the road after normal work period, they shall be properly signed as hazards and visible illuminated at night. Segments of unfinished work which may present a hazard to road users may not be left in the roadway overnight, weekends or holidays.

1.5 -Inspection and Acceptance:

Inspection of the work performed under this contract shall be made by the Contracting Officer's Representative or the designated Inspector as the work progresses. Inspections shall be conducted at intervals necessary to ensure compliance with the contract specifications and provisions.

1.6 -Measurement and Payment:

1. Method of Payment:

Roadside heavy brushing and mowing measurement shall be based on miles.

ATTACHMENT2

ENOREE ROAD MAINTENANCE

2. Basis of Payment:

Roadside heavy brushing and mowing payments will be made at the unit price bid for the number of miles completed and accepted.

1.7 - Government Furnished Property

The Government shall furnish a gate key to the Contractor. Key shall only be used to access roads necessary to complete work as specified in this contract. Key shall be returned at the end of the contract.

ACTIVITY: CONSTRUCTION WORK

Construction Requirements:

Technical specifications for construction work are contained in applicable sections of the Federal Highway Administration's STANDARD SPECIFICATIONS FOR CONSTRUCTION OF ROADS AND BRIDGES ON FEDERAL HIGHWAY PROJECTS (FP-03), as modified by Supplemental Specifications provided by the forest Service. The requirements contained in these Standard Specifications are hereby made a part of this solicitation and any resultant contract/task order that contains construction work items. Supplemental specifications are project-specific and will be provided with individual task orders that contain construction work items.

Road construction includes activities such as replacing culverts, patching asphalt, slump/slide repair, bridge repair, and aggregate resurfacing.

Task orders may be requested for road construction work. These task orders will include a separate scope of work and bid schedule. If contractor wishes to provide a proposal, the contractor will prepare a price proposal at the time of such a request.

SECTION II

DEFINITIONS

Contracting Officer (CO) - The Contracting Officer is the only person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer's Representative (COR)-A foreman or superintendent assigned by the Contracting Officer to oversee adherence and completion of the requirements within the contract.

Contractor - The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Acceptable Quality Level - A description of the quality of work that will be acceptable to the Government.

Negative Incentives - Measure taken by the Government when the contractor's work is not acceptable.

Evaluation Standards - Documentation submitted by the bidders to be used in selecting a contractor.