12445124B0019 Questions Asked 09032024.doc
DOC document 9 MB Posted
- Solicitation number
- 12445124B0019
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a responses matrix for bidder questions related to Solicitation Number 12445124B0019 for the US Forest Service DeSoto NF Ashe and Big Biloxi Waterline Replacement project.
The key details are:
- This is an Invitation for Bid (IFB) for a firm-fixed price contract, to be awarded to the lowest price responsive/responsible bidder.
- The project consists of two work packages: Ashe Seed Extractory (9,200 LF of 4" HDPE watermain, plumbing work, and pump assembly installation) and Big Biloxi Campground (2,650 LF of 4" HDPE watermain, directional drilling, meter and valve installation).
- The solicitation schedule includes a site visit on 8/15/2024, last day for questions on 8/31/2024, and bids due on 9/9/2024 at 12:00 CT.
- The contract has a period of performance of 90 days from Notice to Proceed (negotiable).
- The solicitation is a Total Small Business Set-Aside under NAICS code 237110 for projects between $250,000-$500,000.
- Bid bonds are required at 20% of the bid price, not to exceed $3 million.
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COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445124B0019 Ashe Nursery and Big Biloxi Waterline Replacement (Please read instructions on back before completing form.)
| # |
| Class |
| Component and POC Name, Phone, and E-mail |
| Page |
| Para |
| Comment Type (C/S) |
| Comments, Justification, and Originator Justification for Resolution |
| A/R/P |
08/30/2024
Bidder Comment: In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?
Resolution: One person can fill all the roles. However, the “person” must be present on the location in which work is being executed…. Especially safety.
Bidder Comment: Are contractors required to issue a contract specific QA/QC Plan?
Resolution: No. The plan must address critical issues of your construction plan.
Bidder Comment: Are contractors required to issue a contract specific Safety Plan?
Resolution: No. The plan must address critical issues of your construction plan
Bidder Comment: Is this project tax exempt?
Resolution: Unknown. I refer you back to the Mississippi Dept of Revenue for a final determination as each state is unique.
Bidder Comment: On drawing C-101 for Big Biloxi Water Connection the underground connection coming from DeSoto Park Rd is approximately 250’. What is the desired width of clearing and grubbing for installing the underground connection? Is this going to be a permanent path that will be maintained in the future?
Resolution: Clearing for this run should follow the specifications, SECTION 311100 - CLEARING AND GRUBBING. Specifically, “The limits of clearing and grubbing shall be held to the minimum required to install the water main and other necessary project work.” Final width and location to be approved by CO. Trench width is shown as 1.5’. This is not intended to be a path used for travel following construction.
Bidder Comment: Can the USFS provide any mechanical/plumbing plans of the existing buildings which are to be re-plumbed?
Resolution: Existing plumbing plans are not available, must be field located and verified. See sheet C-105 for a fixture count and scope of work.
Bidder Comment: Will it be acceptable to surface mount plumbing pipe where existing plumbing is concealed in framed walls or is contactor to remove and re-finish wall coverings to install new plumbing?
Resolution: The intent was to use PEX and existing routing to avoid disturbance. See note on C-105.
Bidder Comment: Will it be acceptable to surface mount plumbing pipe where existing plumbing is concealed in CMU block walls or is contactor to demolish and re-build CMU block walls as needed to install new plumbing?
Resolution: The intent was to use PEX and existing routing to avoid disturbance. See note on C-105.
Bidder Comment: Can a drawing or additional detail be provided concerning the electrical work for the booster pump?
Resolution: In addition to note E1 on C-201, pictures of the existing panel (to be replaced) have been attached. Pump house is less than 50’ from panel location.
Bidder Comment: BID BOND. The amount of the bid bond was not completed I in the IFB package… What is the amount?
Resolution: 20% of bid price not to exceed $3M
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INSTRUCTIONS FOR COMPLETING SD FORM 818
Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.
Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.
Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.
Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.
Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.
Column 3 – Enter the appropriate information.
Column 4 – Enter the appropriate information.
Column 5 – Enter the appropriate information.
Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.
(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:
– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.
– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.
(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.
Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.
– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.
Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.
PAGE
SD FORM 818, JAN 09
PREVIOUS EDITION IS OBSOLETE
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