12445124B0002 questions matrix as of 1-26-24.pdf

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445124B0002 1536-8 Calcasieu NFSR 272 Road and Ditch Repair

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

Email question

01/08/2024

Bidder Comment: Since this is a small business set-aside, would there be any possible consideration of waiving the bid and performance bond requirement?

Resolution: The government would consider waiving the bid bond, but not any other bonding requirements.

01/09/2024 Bidder Comment: What are the liquidated damages for the project?

Resolution: We have no LD (liquidated damages) on this project

01/09/2024 Bidder Comment: What is the warranty/maintenance period for the project?

Resolution: FAR 52.246-21 Warranty of Construction (MAR 1994) has been incorporated in amendment 12445124B0002 0001.

Email Question

01/10/2024 Bidder Comment: Could SB-2 be replaced with 610 road base?

Resolution: 610 road base is an acceptable material to use instead of the SB-2.

01/10/2024 Bidder Comment: Have the Wage Rates been updated, recently?

Resolution: Yes, see amendment 12445124B0002 0001.

01/16/2024

Bidder Comment: Will the award payment be Net 90, upon completion, or is there another desired payment method?

Resolution: According to FAR 52.232-5, The Government shall make progress payments monthly as the work proceeds, or at more frequent intervals as determined by the Contracting Officer, on estimates of work accomplished which meets the standards of quality established under the contract, as approved by the Contracting Officer. Also, per FAR 52.232-27, The due date for making such payments is 14 days after the designated billing office receives a proper payment request.

01/17/2024

Bidder Comment: When the government say it would consider waiving the bid bond, is there anything special that needs to be done to request the waiver or do we just submit our quotes without the bid bond, and it will be automatically assumed to be waived?

Resolution: Per FAR 28.101-1 (c), only the Chief of Contracting (MASCO) may waive the requirement for a bid bond when performance and payments bonds are required. Should you not provide a bid bond, your package should include a request for waiver and the extenuating circumstances supporting the request. This request may impact the overall responsive/responsibility condition of your bid submittal.

Bidder Comment: For seeding, approximately how many acres if any would be considered critical erosion areas on this project?

Resolution: There are no critical erosion areas on either road

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Bidder Comment: The seed spec for critical erosion area shows white clover with a bulk rate of “5-Mar” - what does that mean?

Resolution: N/A seeing as there are no critical erosion areas

Bidder Comment: Seems like in the site visit it was mentioned to be sure to use “Austrian Winter Peas” for seeding, but it the spec seems to indicate cow peas can be used year around in all areas but the critical erosion areas. Is this correct?

Resolution: What was mentioned is to use what is in the seeding schedule Austrian winter peas was an example that if it is in the schedule then yes it needs to be used.

01/19/2024

Bidder Comment: During the pre-bid meeting, it was stated that spoils from the ditch reconditioning can be scattered into the woods and does not have to be hauled offsite.

Please confirm that all ditch spoils can be left onsite.

Resolution: Yes, spoils may be left or scattered in the woods.

Bidder Comment: In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?

Resolution: For this type of work one superintendent can fulfill all three positions

Bidder Comment: Are contractors required to issue a contract specific QA/QC Plan?

Resolution: We have not required a specific QA/QC plan in the past for this work and don’t see a need for one on this project.

Bidder Comment: Are contractors required to issue a contract specific Safety Plan?

Resolution: As far as safety don’t need a plan but have told all that signs will be necessary at each end of the work area.

Bidder Comment: Is this project tax exempt?

Resolution: Yes.

Bidder Comment: Please provide the GPS coordinates for delivery to NSFR 272?

Resolution: 31.2011053, -92.6615392

01/26/2024

Bidder Comment: Please provide pin for end of project limit at Road 272.

Resolution: Approximately 31.2306482, -92.7195792

01/26/2024

Bidder Comment: Please provide distance on each side of bridge which is not included in the project.

Resolution: Around 200-250’ on each side of the bridge

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Bidder Comment:

Resolution:

Bidder Comment:

Resolution:

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.