12445123Q0054 Questions Asked As Of 09192023.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445123Q0054 Ouachita Education Building demo (Please read instructions on back before completing form.)

Email 9/11/2023

Bidder Comment: Could you please provide us with the total square footage of the education building.

Resolution: Approximately 9,200 sqft under roof and 6,700 sqft usable (heated and cooled.

Email 9/12/2023

Bidder Comment: please confirm if the TOTAL square footage of the building to be demolished is 9,200 square feet or is it 9,200 square feet plus an additional 6,700 square feet of heated/cooled area.

Resolution: data base shows the building usable square footage as 6,700. When I measured the area of the building using google earth it was about 9,200 sqft.

Bidder Comment: Can you also provide us with the LF of the asphalt/ pavement that needs to be removed?

Resolution: There is approximately 1,900 sf of concrete sidewalk, a retaining wall, and a 4’ x 35’ ramp that needs to be removed adjacent to the asphalt drive in front of the building. No asphalt needs to be removed.

Bidder Comment: Are the large posts around the building set in concrete? If so, how much concrete is to be removed?

Resolution: We do not know. If they are, all concrete, posts and other materials associated with the building are to be removed.

Bidder Comment: Is the manhole and sewer line next to the building to be removed?

Resolution: The manhole and main line are to remain, however the service to the building is to be removed and sealed outside the manhole per the specifications.

Bidder Comment: Are the light poles to be removed?

Resolution: The light pole in the sidewalk in front of the building is associated with the building and is to be removed. All other light poles are to remain.

Bidder Comment: 16 hours does not give enough time to provide results for review. Can this be extended to 36 hours?

Resolution: Yes. The results must be provided for review within 36 hours.

Bidder Comment: Does the electric provider, Entergy, disconnect the electrical power source or does the contractor?

Resolution: The electric provider, Entergy, will disconnect the electrical at the power source.

Site visit 9/14/2023

Bidder Comment: Can the power be left on until after the asbestos remediation is completed?

Resolution: Yes.

Site visit 9/14/2023

Bidder Comment: Is the water turned on to the building?

Resolution: No. The water to the building is turned off.

Bidder Comment: Is the concrete sidewalk behind the building to be removed?

Resolution: Not all of it. Only a 17’ x 6’ concrete slab that connects the sidewalk to the back door is to be removed.

Email 9/14/2023

Bidder Comment: is there any bonding required for this project?

Resolution: We’ve coded it as a commercial service, so no… Yes, it’s on the bid schedule but not required. I confirmed I did not have the bond clauses, etc.

NAICS: 238910 Site Preparation Contractors $19M Size Standard

PSC: P400 SALVAGE- DEMOLITION OF BUILDINGS

**Interesting Note: Under the new Davis Bacon Act that goes into effect 23 Oct 2023, demolition will be coded as CONSTRUCTTION!

Email 09/18/2023

Bidder Comment: In executing this project Is it acceptable to have the field superintendent cover supervision, QA/QC, and safety duties? Or do we need 1 person for each responsibility?

Resolution: It is acceptable for the field superintendent to cover supervision, QA/QC, and safety duties.

Email 09/18/2023

Bidder Comment: Are contractors required to issue a contract specific QA/QC Plan?

Resolution: No

Email 09/18/2023

Bidder Comment: Are contractors required to issue a contract specific Safety Plan?

Email 09/18/2023

Bidder Comment: Is this project tax exempt?

Resolution: Possibly. Each state is different. This site for the Arkansas Dept of Revenue may help answer your question https://www.dfa.arkansas.gov/images/uploads/exciseTaxOffice/SalesTaxExemptionsFY2011.pdf

Email 09/18/2023

Bidder Comment: Are all HVAC units to be hauled away?

Resolution: Yes

Email 09/18/2023

Bidder Comment: Are all electrical panels to be hauled away?

Resolution: Yes

Email 09/18/2023

Bidder Comment: How are we to isolate the incoming power? The panels are mounted to the building that is being removed, so are we to install a temporary box to cover the incoming wire or will it be left hanging from the nearest pole across the street?

Resolution: The electric provider, Entergy, will disconnect the power.

Bidder Comment: Is there propane or natural gas ran to the building? If so are to just cut and cap the main gas line or should gas piping be demolished back to source?

Resolution: We don’t know. It would be subject to PART 3.F.

Bidder Comment: Where does the sewer for this building run to and how are we to leave it? Are we to just cut and cap the main pipe or are we to demo all the way to the waste water treatment plant?

Resolution: Just cut and seal the service to the building according to PART 3.E.

Email 09/18/2023

Bidder Comment: What is the depth of the concrete footings that the poles are in?

Resolution: We do not know.

Email 09/18/2023

Bidder Comment: How deep are the poles in the ground?

Resolution: We do not know.

Email 09/18/2023

Bidder Comment: Is the concrete on the front of the building that has a street lamp on it to be demolished? If so, should the street lamp be hauled away?

Resolution: Yes. Remove the concrete and street lamp.

Bidder Comment: Will the demolished areas need to be graded or sloped before seeding or sodding?

Resolution: Yes. Grade to drain.

Email 09/18/2023

Bidder Comment: Will fill dirt or rock need to be imported?

Email 09/18/2023

Bidder Comment: Is there details of how the area should be sloped or elevations for the site after demolition?

Email 09/18/2023

Bidder Comment: All concrete that is demolished nest to the asphalt road will leave the asphalt road compromised for breaking off/chipping away. How would the Government like for the edge of the asphalt road to be dressed up?

Resolution: Grade on site material up to the side of the asphalt road.

Bidder Comment: Is there any items that the Government wishes to salvage/keep? If so is there a designated area to store these items and are we responsible for moving these items to the storage area?

Email 09/18/2023

Bidder Comment: Will items hauled offsite be required to have a manifest?

Bidder Comment: Will items hauled offsite be required to be brought to a specific dump site or can the contractor bring them to any certified dump site?

Resolution: We will not designate a specific dump site. Follow PART 1.C.

Bidder Comment: Can any bulk items be kept or scrapped by the contractor?

Resolution: Follow PART 1.C.

Bidder Comment:

Resolution:

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE