12445122Q0001 Delta National Forest 717 Culvert Replacement Questions Matrix 12012021.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445122Q0001 Delta NF 717 Culvert Replacement (Please read instructions on back before completing form.)

E-mail 11/30/2021

Bidder Comment: SOW states to remove gate and posts NW of culverts. Gate and post are also present SW of main culverts. Are these posts and gate to be removed as well?

Resolution: If they are in the way, they may be moved but have to be replaced before final inspection

E-mail 11/30/2021

Bidder Comment: Is a particular bedding material required for the new drainage pipes?

Resolution: USFS have never used bedding on the Delta, and do not anticipate it being necessary for these pipes.

E-mail 11/30/2021

Bidder Comment: Are any of the drainage pipes to have flared ends?

Resolution: There will be no end treatments for the pipes.

E-mail 11/30/2021

Bidder Comment: Is there a specification for the borrow excavation material?

Resolution: There is no specification on the borrow, but the contactor must use standard commercial practices. It must have enough clay to compact, but not so much that it never stops moving under compaction equipment.

E-mail 11/30/2021

Bidder Comment: Do you have any instructions for submitting bids?

Resolution: Follow the "NOTICE TO BIDDERS" in Section L of the bid package.

E-mail 11/23/2021

Bidder Comment: Is the full amount required on the bond or 5% and does it have to be attached along with the bid on December 1, 2021?

Resolution: Please review block 12 on the solicitation and pay close attention to all references to FAR 52.228 in the solicitation package.

E-mail 11/16/2021

Bidder Comment: Is this project still going to bid?

Resolution: Please see:

https://sam.gov/opp/a8655f72f9854acfa652c2978ea36ef4/view

E-mail 11/28/2021

Bidder Comment: Plan drawing shows pipe beveled. Profile shows no bevel. Are the pipe to be beveled or not?

Resolution: There will be no end treatments for the pipes.

E-mail 11/30/2021

Bidder Comment: Have any addendums been issued for the Delta National Forest project that bids tomorrow? Has the bid date changed?

Resolution: Any changes to bid dates will be posted on SAM.GOV.

E-mail 12/01/2021

Bidder Comment: : Can we assume that we are permitted to shut the road down for the duration of the project, at the jobsite…..providing any necessary signage and traffic control? Or is there a maximum limit (hours / days) to having the road closed while replacing the culverts?

Resolution: 104.06 Use of Road as necessary/Coordinate with COR

Bidder Comment:

Resolution:

Bidder Comment:

Resolution:

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE