2023 Tent Installation- Take Down and Cleaning.pdf

USFS GREY TOWERS NATIONAL HISTORIC SITE

TEMPORARY FABRIC STRUCTURE INSTALLATIION-

TAKEDOWN and CLEANING

STATEMENT OF WORK

BACKGROUND:

Grey Towers National Historic Site (NHS) is owned and managed by the US Department of Agriculture, US Forest Service. It is located on old Owego Turnpike, accessed from the intersection of West Harford and 9th Street in Milford, PA. Grey Towers served as the home of Gifford Pinchot, first Chief of the Forest Service, and later a two-term Governor of Pennsylvania. The Site is a regional tourist attraction and conference center attracting 15,000 to 20,000 visitors per year. Grey Towers occupies an area of approximately 102 acres overlooking the town of Milford. The principal building on the estate is the Grey Towers Mansion built in 1886. The Complex requires routine maintenance and repair to maintain its buildings, systems and equipment in good order.

The Grey Towers complex requires exterior painting and repairs of its facilities

C-1 DESCRIPTION OF WORK:

The Contractor shall provide all necessary materials, equipment, labor, transportation, supervision, and management for the installation, take down and cleaning of the roof fabric and side curtains of a Mahaffey Temporary Fabric Structure with dimensions of 32’ X 65’ at Grey Towers National Historic Site. Also included is the Installation and take down of a 16’ X 20’ canvas tent that is on one of the walking trails. Installation and removal dates will be scheduled with the COR and in consideration of the US Forest Service’s event needs for the temporary fabric structure space. Removal will typically be scheduled for late October or early November and installation typically in April.

Cleaning will take place after taking down in the fall and will be done by a mechanical cleaning machine only (hand washing will not be permitted). After cleaning of the Fabric Structure, it will be returned folded to Grey Towers to be stored till installation. Prior to returning Fabric Structure to Grey Towers a thorough inspection will be done to determine if Fabric Structure has any failed or damaged elements such as Tears in windows or fabric, worn or damaged stitching or any other failing or damaged elements.

If any damage is found a proposal will be submitted detailing damage found and what corrective actions needed including costs. This contract includes the base year and 4 option years.

WORK HOURS

All work performed on-site shall take place during normal business hours, Monday through Friday, 7:00 AM to 5:00PM

TAKEDOWN and CLEANING

PERIOD OF PERFORMANCE

Contractor shall be required to commence work under this contract in April 2023 after the date of notice to proceed.

Base Year: 05/01/2023 To 04/30/2024 Option 1: 05/01/2024 To 04/30/2025 Option 2: 05/01/2025 To 04/30/2026 Option 3: 05/01/2026 To 04/30/2027 Option 4: 05/01/2027 To 04/30/2028

EXECUTION

Exact dates of fabric installation and removal will be agreed upon with the COR. This will be after the programmatic needs for the space and prior to winter inclement weather.

Cleaning and will be done annually after fall take down. If any damaged or failing elements are found a proposal will be submitted outlining the failing or damaged elements and a cost to repair or replace those elements. No repairs or replacements will be done prior to approval.

EQUIPMENT & MATERIALS

Equipment, materials, and personnel will be the responsibility of the Contractor and shall be consistent with good utilization depending on the amount of work and type of treatment ordered. All materials, methods of application, and rates of application required to perform service requested shall be provided to the COR prior to beginning work. The Contractor will keep necessary equipment and manpower at the site during the workday and continue with performance of the work until it is completed to the satisfaction of COR. No storage space is available for Contractor’s equipment or materials.

SUPERVISION

The Contractor shall designate one supervisor for satisfactory supervision on the contract work. The Contractor or his/her on-site representative shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the (COR) or his/her representative. It is the policy of the USDA Forest Service that Government direction or supervision of Contractor’s employees, directly or indirectly, shall not be exercised.

The Contractor shall provide, in writing to the COR, at least five workdays prior to the contract starting date, and each time there is a change. The term “on-site supervisor” means a person designated by the Contractor who has authority to act for the Contractor

TAKEDOWN and CLEANING on a day-to-day basis at this work site and to accept and sign inspection reports and all other correspondence on behalf of the Contractor.

REMOVAL OF DEBRIS

The Contractor will promptly remove from the premises and dispose of all debris.

SUPPLEMENTAL INSTRUCTION

A. Although the performance of all work requirements is under the responsibility and management of the Contractor, the Government reserves the right to review and approve all work items before their accomplishment.

B. The Contractor is required to discuss with the COR the scheduling of daily work requirements.

C. Work shall not be considered completed until the Contractor has removed from the premises all trash, debris, litter etc., which accumulate in the performance of work. Containers for handling this material shall be furnished by the Contractor.

D. The Contractor shall restore any damage caused by his operations as a result of negligence, at no cost to the Government.

SAFETY

Grey Towers Historical Site is a tourist attraction with many events and activities. Safety is the upmost of importance for the protection of employees and the public. The Contractor shall coordinate work with the COR and ensure sufficient safety notices and precautions are in place around the work area to protect Grey Towers’ employees and the public from all hazards. The Contractor shall provide a Safety Plan to the COR within 10 calendar days after award addressing the methods and means to be used to ensure a safe project work environment.

DAMAGE TO CONTRACTOR’S PROPERTY

The Government will not be responsible in any way for damage to the Contractor’s equipment kept in or near the work area or the Contractor’s employees’ personal belongings brought onto the Government premises.

CONDUCT OF WORKERS

The personnel employed by the Contractor shall be capable employees qualified in this type of work. As stated elsewhere, the Contractor shall be responsible for, TAKEDOWN and CLEANING among other things, all damage to the government property resulting from the operations. Damage to the building or its equipment by the activities of his/her employees will fall into this category.

PAYMENT

The accepted quantities will be paid at the contract unit price for each job when work is completed.

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is the Contractor’s main point of contract for work related issues. The COR has the right to reject or require correction of any deficiencies found in the field work or deliverables that do not meet the specifications. The COR is not authorized to change any of the terms and conditions of the resulting contract.

Unresolvable issues, obligation or deobligation of funds or changes to the contract terms and condition must be referred to the Contracting Officer for resolution. The Contracting Officer will notify the Contractor in writing of the assigned COR and their requisite authorities upon contract award.