12444724Q0011 Attach1 SOW.pdf

US Department of Agriculture (USDA)

Statement of Work

Athens Quarantine Greenhouse Maintenance

USDA US Forest Service

Whitehall Forest 175 Phoenix Road

Athens, GA7/9/2024

7/12/2024

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

Project Athens Quarantine Greenhouse Maintenance

General Information

1.0 Scope of Work

The goal of this work is to perform an annual inspection/servicing on the 1,600 square foot, APHIS-permitted (P526P-22- 05814) quarantine greenhouse (Q-GH, hereafter). The greenhouse is located at the Whitehall Forest, 175 Phoenix Road, Athens, Georgia. in accordance with the requirements and specifications listed in Schedule A. All work shall be accomplished between 7:30AM and 6:00PM , Monday through Friday, except Holidays. The Contracting Officer’s representative and Government Technical Monitor shall be provided a minimum of 10 calendar days advance notice of when work will be performed.

2.0 Background

The Q-GH was built in 2017 to house a collection of live Federal Noxious Weed specimens. Prior to establishment of this annual maintenance contract, maintenance concerns have been addressed on a case-by-case basis by Forest Service personnel according to the level of concern and personnel abilities. This facility has never received comprehensive maintenance service. Due to its role as a quarantine facility, regular preventative maintenance is required to ensure the long-term integrity of the facility.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall maintain progress at a rate which shall assure completion and acceptance of work within the specified contract time. The contractor is required to provide all materials, tools, labor, supervision, transportation, and all incidental items needed to perform maintenance on the Q-GH facility. All waste materials shall become property of the contractor and be removed from Government premises. Non-routine maintenance and repair that will result in additional costs are to be handled outside the terms of this agreement on a case-by-case basis.

Records and Reports: The Contractor shall develop and maintain Preventative Maintenance Service Reports for each preventive maintenance service visit, which shall include:

a. Summary remarks on the general condition of the equipment.

b. Details regarding any recommend future maintenance or repair activities other than upcoming scheduled maintenance.

c. Copies of completed checklists for each piece of equipment included in the preventative maintenance service.

Preventative Maintenance Service Reports shall be submitted along with monthly invoices.

4.0 Government Furnished

Access to the work site between the hours of 7:30AM and 6:00PM , Monday through Friday, except Holidays.

Parking space in the vicinity of the work area.

120V power supply in the vicinity of the work area. Contractor shall provide any required extension cords.

Potable water supply in the vicinity of the work area. Contractor shall provide any required hoses.

Access to public restrooms.

5.0 Deliverables / Schedule

Schedule 1 Key Tasks/Services

Item No. Task/Service Title Task/Service Detail Due Date 1 Shade system inspection/service Contractor is to inspect all retention lines, cables, pulleys, switches, joints, bearings, and shade materials as well as verify complete system function.

Services shall be performed between September 1st and September 30th of each contract year.

2 Roof and wall panel inspection

Contractor is to inspect all roof and wall panels for visible leaks/cracks/damage;

especially between panels and frame/foundation.

Services shall be performed between September 1st and September 30th of each contract year.

3 Exhaust fan inspection/service

Contractor is to verify operation of 2 exhaust fans, clean screen guards, clean and lubricate shutter blades, check louvers, tighten/replace drive belts, clean propeller blades.

Services shall be performed between September 1st and September 30th of each contract year.

4 Horizontal Air Flow (HAF) fan system inspection/service

Contractor is to inspect 2 HAF fans for proper operation, clean guards and propeller blades, and lubricate bearings (if applicable).

Services shall be performed between September 1st and September 30th of each contract year.

5 Side vent system inspection/service

Contractor is to service 2 vent machines and 2 vents comprising the side/gable vent system, inspect shafting (drive system), verify operation, adjust open/close limits, lubricate each shaft hanger, lubricate each rack/pinion, and grease/oil gearbox (if applicable).

Services shall be performed between September 1st and September 30th of each contract year.

6 Evaporative cooling system inspection/service

Contractor is to inspect and service evaporative cooling system, check for proper operation, and clean pads with stiff bristle brush.

Services shall be performed between September 1st and September 30th of each contract year.

7 Heater system inspection/service

Contractor is to inspect and service heater unit, check for proper operation, clean guards and propeller blades, check flue pipes and remove blockage, and clean heater cases.

Services shall be performed between September 1st and September 30th of each contract year.

8 Insect screen inspection/service

Contractor is to inspect side and gable screens for damage, and clean screens of dirt and dust.

Services shall be performed between September 1st and September 30th of each contract year.

9 Drainage systems inspection/service

Contractor is to inspect and clear 3 drains and their associated sediment screens.

Services shall be performed between September 1st and September 30th of each contract year.

10 Irrigation system inspection/service

Contractor is to inspect all incoming water controls, plumbing, and connections and replace any damaged components (not including attached hoses).

Services shall be performed between September 1st and September 30th of each contract year.

11 Greenhouse controls inspection/service

Automated fan and vent systems are controlled by a Wadsworth EnviroSTEP system. Contractor is to clean/replace filters in aspirator sensor controls and verify that all equipment and systems function correctly.

Services shall be performed between September 1st and September 30th of each contract year.

12 Roof gutter inspection/service

Contractor is to inspect 145 linear feet of roof gutters for proper function, and clean roof gutters by removing debris and leaves from gutters.

Services shall be performed between September 1st and September 30th of each contract year.

Schedule 2 Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Preventative Maintenance Service Report

a. Summary remarks on the general condition of the equipment.

b. Details regarding any recommend future maintenance or repair activities other than upcoming scheduled maintenance.

c. Copies of completed checklists for each piece of equipment included in the preventative maintenance service.

Once per year

Ref. SOW, Section 3.0, Records and Reports

Via email to Buyer, COR, and GTM

Included as attachment to each invoice

Sep 30th of each contract year

6.0 Travel

Travel costs associated with the work shall be included in the overall fixed price of the contract.

7.0 Contractor’s Key Personnel

Not Applicable

8.0 Security Requirements

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, the government facilities, equipment, and materials shall be secured in a manner designated by the government.