1. Statement of Work (SOW).pdf

MTNF PB Lawn and Snow Maintenance

Statement of Work (SOW)

Background

The Mark Twain National Forest Poplar Bluff, MO. The Poplar Bluff Ranger District within the

Mark Twain National Forest has a need for Lawn Mowing and snow removal services as described below.

GENERAL REQUIREMENTS

Description of Services

The contractor shall provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies, except as otherwise specified, necessary to provide Lawn

Mowing and Snow and Ice Remove services at the Poplar Bluff Ranger District located at Poplar

Bluff, MO. All work shall be performed in accordance with this statement of work and all federal, state and local laws and regulations.

Location and Description Snow removal and mowing services will be performed at the Poplar Bluff Ranger Station, 1420 Maud

Street in Poplar Bluff, MO. The lawn is approximately 1.3 acres in size and consists of both level and sloped areas. Mowed areas contain signposts, trees, shrubs, landscaping, and other impediments that must be mowed and trimmed around.

Accessibility: The Poplar Bluff Ranger District is in Poplar Bluff, MO. The terrain is variable but average for the area of services to be completed. There are several structures throughout the mowing area. The lawn is approximately 1.3 acres in size and consists of both level and sloped areas. Access to through fence will be arranged and provided.

Performance Period

Mowing will be performed on “as needed” basis between April 1 and December 31. The contractor shall ensure that the general appearance of the lawn is well kept throughout that time period. Grass height shall not exceed 4½ inches unless the COR approves an exception. It is anticipated that mowing services will be required weekly in the spring, early summer, and fall (less often during very hot/cold or dry periods).

The Government reserves the right to require more or less frequent mowing based on the appearance of the lawn.

Snow removal will be “as needed" basis between December1 and April 1. Contractor is to clear snow and ice for all roadway surfaces and sidewalk on premises. During the snow removal gravel and other surface materials shall not be bladed off the roadway surface, and snow berms are to be removed from all driving and walking surfaces.

Prework Conference:

Prior to commencement of work, the Contracting Officer (CO) or the Contracting Officer

Representative (COR) will schedule a meeting with the contractor to discuss the contract terms, work requirements and schedule. At the conference, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative and their contract responsibilities and authority.

Contractor Representative

Provide an onsite contract representative who will oversee the performance of the work specified in this contract. Designate in writing to the CO, the name of the contract representative and an alternate(s) who shall have the authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor’s representative and alternate(s) must have a minimum of mid level janitorial management, supervision and operational experience as well as be able to read, write, speak, and understand English.

Notify the CO/COR at least 10 work days in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

Government-Furnished Items

The Forest Service will deliver to the Contractor the following listed materials, supplies, property or services; hereinafter referred to as Government-Furnished Items, at the pre-work conference or at a mutually agreeable time thereafter but in any case, prior to field work. The

Contractor shall be liable for all loss or damage of such Government-Furnished Items until it has been returned. Completion and final acceptance of work required under this contract will be contingent on the return of all Government- furnished items in serviceable condition. The

Contractor will be charged by a reduction in contract payments the replacement cost of

Government-furnished items lost or damaged to the extent of becoming unserviceable.

Government Furnished Items

Quantity When, Where, How to be Furnished

N/A

Hours of Operation

Sunday-Saturday/ 0500-2100

Federal Holidays

Allowed to work Federal Holidays.

Bio-Based Cleaning Products

For more information regarding the Department of Agriculture Biobased Affirmative

Procurement Program go to http://www.biopreferred.gov

TASKS:

MOWING FREQUENCY

http://www.biopreferred.gov/

Mowing will be performed on “as needed” basis between April 1 and December 31. The contractor shall ensure that the general appearance of the lawn is well kept throughout that time period. Grass height shall not exceed 4½ inches unless the COR approves an exception. It is anticipated that mowing services will be required weekly in the spring, early summer, and fall (less often during very hot/cold or dry periods). The

Government reserves the right to require more or less frequent mowing based on the appearance of the lawn.

MOWING

Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation result. Grass shall be cut evenly to a height of 2 ½ to 3 inches above ground level. Grass blade height shall not be cut by more than one half its length in anyone mowing. Equipment shall be adjusted to prevent scalping or narrowing of work area. Mowing will not be performed when the ground is excessively wet, as determined by the COR.

Grass will be mowed to within 6 inches of the base of all trees, shrubs, buildings, fences, sidewalks, posts, car stops and other associated facilities. The remainder will be cut with a string trimmer without causing any damage to the facility. Contractor shall mow ditch lines through the bottom of ditch.

TRIMMING

The Contractor will not be required to do trimming other than that trimming required to accomplish the mowing specified above. All edges, including grassed areas adjacent to buildings, sidewalks, roads, trees, fence, and shrubs will be trimmed to the same height as surrounding mowed areas. All trimming will take place at the time of mowing. Mowing work is not complete until all trimming is complete.

RUBBISH

All items such as paper, cans, wrappers, glass bottles, etc., shall be removed from mowing area to the nearest dumpster or other disposal point to be designated by the COR.

STICKS AND LIMBS

Sticks and limbs will be picked up in the mowed areas prior to mowing operations. The sticks and limbs will be removed from the Ranger Station grounds.

EQUIPMENT

Any professional grade riding or push-type mowing machine may be used. If at any time during the course of this contract any equipment is deemed to be unsatisfactory by the COR, it will be replaced at the Contractor’s expense.

Any professional equipment or vehicles to remove snow and ice that does not harm the surface may be used.

If at any time during the course of this contract any equipment is deemed to be unsatisfactory by the COR, it will be replaced at the Contractor’s expense. Road salt is to be provided by the contractor.

CLEAN UP AFTER MOWING

Upon completion of mowing, the Contractor will leave the work and premises in a neat, clean and orderly condition. All grass and leaf material blown onto roads and paved areas by Contractor's equipment must be removed by the contractor on the same day mowing is completed.

SNOW REMOVAL

Snow and ice removal will be performed on an “as needed” basis. Contractor will ensure all snow is removed from driving, parking, and walking surfaces unless the COR approves of any exceptions. During the snow removal gravel and other surface materials shall not be bladed off the roadway surface, and snow berms are to be removed from all driving and walking surfaces.

SNOW SALTING

Driving, parking, and walking areas will be salted after snow removal to prevent further ice formation in these areas.

INSPECTION AND ACCEPTANCE:

INSPECTION

Contractor shall contact the COR within 24 hours of each mowing and snow removal. Inspection of the corresponding area will be made after the contractor has notified the COR that mowing or snow and ice removal has been completed. Failure to notify the COR may result in the area not being inspected. No payment will be made for mowing not inspected and accepted by the COR because of the Contractor's failure to contact the COR.

ACCEPTANCE

Any work not meeting specifications, will be brought to the attention of the Contractor and the Contractor will be responsible for making corrections at his own expense.

PAYMENT

Contractor shall be paid not more often than monthly at the unit prices quoted for services performed and accepted by the Contracting Officer’s Representative or as the Contractor and COR schedule.