Attachment 1 Schedule of items - Scope of work.pdf

Allegheny National Forest Environmental Response BPA

Vendor Name: __________________________________Vendor UEI:___________________

Vendor Point of Contact Name: ________________________________________

Vendor Point of Contact Email: _______________________________________

Small business or not under NAICS code 562910 Environmental Remediation Services, Small Business Size Standard is 1,000 employees: _______________________________________

PROPOSED SERVICE ACTIVITIES

Applying for the following Activities (please check all that you are able to do under this BPA):

Pennsylvania Allegheny National Forest Interested – Yes or No

Activity I Incident Response

Activity II Time Critical

Activity III Non-Emergency Clean-up & Removal

Activity IV Hazardous Materials Surveys, Assessment/Testing/Abatement

Activity V Reports, Guidance & General Environmental Consulting Services

Activity VI Tank Related Services

Activity VII CERCLA Site Work

Activity VIII Utility Mapping and removal (pipelines, buried lines, utility lines…)

1. SCOPE OF WORK

This BPA addresses the recurring needs of the Forest Service for various petroleum and hazardous materials related services. Work will fall into one or more of the following categories:

ACTIVITY I –Incident Response ACTIVITY II – Time Critical Clean-up & Removal ACTIVITY III – Non-Emergency Clean-up & Removal ACTIVITY IV – Hazardous Materials Surveys, Assessment/Testing/Abatement ACTIVITY V – Reports, Guidance & General Environmental Consulting Services ACTIVITY VI – Tank Related Services ACTIVITY VII – CERCLA Site Work ACTIVITY VIII – Utility mapping and removal

A Blanket Purchase Agreement (BPA) is a contract instrument that allows the Federal Government to create a group of vendors who have gone through a competition process to be awarded as part of a parent BPA. BPA Calls are issued to that group of vendors who qualified for the parent BPA and now have an opportunity to quote on a specific identified area of work to be accomplished.

This BPA will be awarding groups of contractors on the categories and locations that are listed on the Schedule of Items.

2. BACKGROUND

The United States Forest Service (USFS) does not routinely manage large amounts of hazardous materials or hazardous waste. However, the agency does manage small quantities of hazardous material & waste, as well as administration of activities on National Forests that involve hazardous materials. Additionally, spills, and illegal dumping occur on USFS land and at USFS administrative sites. Therefore, the USFS has a need for a variety of hazmat technical and professional services.

3. LOCATION OF WORK

The project area will be defined in each BPA task order. Project areas may be located anywhere on USFS managed lands within the Allegheny National Forest in Pennsylvania.

The USFS will generally exercise the scope of the contract in the State of Pennsylvania. The intent of this contract is to secure the technical services of one or more Contractors to provide services described in this scope of work.

Demonstrated experience in Pennsylvania is required.

4. DESCRIPTION OF REQUIREMENT

This Blanket Purchase Agreement (BPA) addresses the recurring needs of the USFS for petroleum and hazardous materials related services.

General to all activities

Work under each Activity shall be accomplished as a turnkey operation. That is, the Contractor(s) shall provide appropriate labor, equipment, safety and personal protective equipment, materials, supervision, and transportation needed to investigate, assess, or classify the site or materials and execute the removal and disposal of those materials/wastes where required by the specific project task order. This includes, but is not limited to: completion of appropriate regulatory documents, such as hazardous waste manifests; selection of samples to be profiled; coordination with appropriate State and Local agencies; selection of certified testing laboratories; etc.

Most projects will occur at the following types of sites: former oil and gas production sites and related equipment including wells and pipeline, forestlands, buildings, roads, tanks, bone yards, ware yards, illegal dumps, petroleum or chemical spills and spills/dumps with unknown hazards.

Spills could involve petroleum, pesticides, solvents, PCBs, or other hazardous chemicals. This list of project types and locations is not exhaustive.

The products (work plans and reports, etc.) in each Activity may be subject to review by the state, county, and/or other agencies. The Contractor shall prepare responses for the Government to any comments generated by these reviews, provide any additional information requested, and modify the final product(s) as necessary. Depending on the complexity of a project, intermediate reviews may be required by the Government. Requirements will be included in each task order.

Some of the Activities will require the Contractor to collect water, soil, and air samples in the field.

The Contractor shall assume financial responsibility for re-sampling if data is unusable due to sampling techniques, handling or shipping problems, or sampling requirements (insufficient sample material collected, inappropriate sample preservation exceeding holding times, inappropriate sample locations).

Contractor shall ensure that appropriate Quality Assurance and Quality Control (QA/QC) is applied to sampling and analytical activities. QA/QC procedures and results must be documented. When appropriate, this documentation would be included in work products; otherwise, it shall be available to the Government upon request. Requirements will be included in each task order.

The Contractor shall be responsible for spill containment and, at the firm’s expense, to clean spills caused by the firm and/or its agents. The Contractor shall provide the CO/COR with a contingency plan for removing spills which the Contractor caused. The Contractor is required to comply with appropriate State and Federal laws, and have insurance as specified within this contract.

Description of Activities

BPA Task Orders will fall into one or more of the following categories:

Activity I - Incident Response

Under this activity, the Contractor(s) may be requested to respond to a petroleum, chemical, or other hazardous material incident, emergency, or release. Any site shall be secured, if necessary, to minimize public exposure or spread of contamination. Services to include, but not limited to, site preparation, characterization, field investigation, site closures, containment implementation, well plugging, excavation, removal, remediation related laboratory testing, transportation, storage, treatment, and/or disposal of hazardous wastes.

It is the intent of the Government to have response services available that can react to incidents at locations within the geographic area within 24-72 hours (some instances may be longer). Offerors for this activity must state their expected response times and outline the types of incidents to which they are capable of responding, along with a listing of personnel and equipment they provide. The duration of each incident response shall vary and be defined by the scope or dependent on the extent of the situation. Regardless of the incident, each task shall have a negotiated duration, definite time limitation, or scope accomplishment to bring the situation to a stable condition or conclusion.

Further long-term monitoring or evaluation shall be accomplished under other activities of this contract.

Disposal activities shall be compliant with local, state, and federal laws that will apply based on the location of the incident and type of disposal process.

The Contractor shall provide a Final Report (electronic pdf files) for spill response activities. At minimum, the Final Reports shall include the following:

• A revised, site specific, version of the Contractor’s work plan which indicates the actual operations performed.

• Destination and method of use, recycling or disposal, of materials/wastes, including rationale for the recommendation. Name, address, and EPA or State Identification Number (if appropriate) of all destination points.

• Method of packaging of materials/wastes to comply with Federal and State requirements for transportation and disposal; method of transport; and name, address, and EPA Identification Number of all transporters.

• Itemized costs for handling, transport, and disposal.

• Copies of manifest, profile sheets, laboratory test results, photographs, etc.

Activity II – Time Critical Clean-up Work

Under this activity, the Contractor(s) may be requested to respond to a petroleum, chemical, or other hazardous material, or suspected hazardous material release, including petroleum spills. Activity II is intended for relatively stable, non-emergency sites, where timeline for initial response assessment is 72-120 hours and final clean up may be days or even weeks. Services to include, but are not limited to, site preparation, characterization, field investigation, site closures, containment implementation, excavation, removal, remediation, related laboratory testing, short-term or long-term monitoring, transportation, storage, treatment, and/or disposal of hazardous wastes. Services may also include preparation of clean-up plans, monitoring reports, closure reports, and other documentation for submittal to state agencies.

Disposal activities shall be compliant with local, state, and federal laws that will apply based on the location of the project and type of disposal process.

Reports and plans will be specified in individual task orders for clean-up activities. Unless otherwise stated in the task order, reports and plans shall be submitted electronically. At minimum, these reports shall include a detailed description of the planned or completed work, as well as copies of any manifest, profile sheets, laboratory test results, quality assurance, and photographs.

Activity III – Non-Emergency Clean-up Work

Under this activity, the Contractor(s) may be requested to respond to a petroleum, chemical, or other hazardous material, or suspected hazardous material release, including petroleum spills. Activity II is intended for relatively stable, non-emergency sites, where timeline for final clean up may be weeks or months. Services to include, but are not limited to, site preparation, characterization, field investigation, site closures, containment implementation, excavation, removal, remediation, related laboratory testing, short-term or long-term monitoring, transportation, storage, treatment, and/or disposal of hazardous wastes. Services may also include preparation of clean-up plans, monitoring reports, closure reports, and other documentation for submittal to state agencies.

Disposal activities shall be compliant with local, state, and federal laws that will apply based on the location of the project and type of disposal process.

Reports and plans will be specified in individual task orders for clean-up activities. Unless otherwise stated in the task order, reports and plans shall be submitted electronically. At minimum, these reports shall include a detailed description of the planned or completed work, as well as copies of any manifest, profile sheets, laboratory test results, quality assurance, and photographs.

Activity IV - Hazardous Materials Surveys, Assessment/Testing/Abatement

Under this activity, the Contractor(s) may be requested to provide services for identifying, quantifying, and abating hazardous materials in a controlled environment. Services to include, but not limited to:

• Environmental Site Assessments,

• Surveys, sampling/testing, analyses, risk assessments, and abatement of asbestos, lead-based paint, radon, polychlorinated biphenyls (PCBs), volatile organic compounds (VOC’s), mold, bacteria, or other hazardous chemicals,

• Site Inspections,

• Hazardous materials testing related to marijuana grow sites or clandestine drug labs.

A combination of services may be required, depending on the specifics of each site. Environmental Site Assessments (ESA) shall comply with the latest editions of American Society for Testing and Materials (ASTM), Phase I ESA Method E1527, Phase I ESA Method E2247 or Phase Two ESA Method E 1903.

Inspections and risk assessments may be required to determine the sources of asbestos, lead, VOC’s, and radon and their likely mitigation options. Assessors and inspectors shall be certified by the EPA or state in which the work is being completed.

Trained professionals may use a range of methods for checking for lead-based paint and conducting risk assessments, including:

• Visual inspection of paint condition and location.

• A portable x-ray fluorescence (XRF) machine.

• Lab tests of paint samples.

• Surface dust tests.

Hazardous material removal and disposal must be conducted in accordance with federal, local, and state regulations. Clearance testing for abated lead-based paint and asbestos as per United States Environmental Protection Agency and United States Department of Housing and Urban Development guidelines shall not be performed by the Abatement Contractor.

Activity V – Reports, Guidance & General Environmental Consulting Services

Under this activity, the Contractor(s) may be requested to provide a variety consulting services.

Tasks may include preparation of reports by a technician, scientist, geologist, or other personnel.

Engineering and architectural certifications or stamps will NOT be required. Services may include, but are not limited to:

• Water and wastewater system operation and maintenance manuals,

• Spill Prevention, Control and Countermeasure (SPCC) Plans

• Underground injection control (UIC) closure reports,

• Statements of work for environmental tasks,

• Customized recycling or disposal plans for hazardous materials,

• Forest environmental plans: Emergency/Spill Response, Hazard Communication, etc.,

• Customized environmental training (PowerPoints, videos, etc.) for USFS employees,

• Recommendations on specific environmental situations (example: how to dispose of a drum of mystery fuel).

Individual task orders will define the scope of the project.

Activity VI – Tank Related Services

Under this activity, the Contractor(s) may be requested to provide services for identifying, quantifying, and abating hazardous materials in and around tanks and enclosed spaces. Services to include, but not limited to: locating, removing, and abating existing underground storage tanks (USTs); locating, removing, and abating existing above ground storage tanks (ASTs); locating, removing, and abating existing heating oil tanks (HOTs; and providing confined space entry services).

Contractor(s) may be requested to provide AST, UST and/or HOT removal services in compliance with State and Federal requirements. Individual task order requirements shall define the scope, location, and project specifics. General requirements of each project may include tank location, excavation, and removal, and soil sampling in accordance with state requirements. Remediation (soil excavation, removal, and proper offsite disposal) may also be required, if contamination is present. The tank may be purged and decommissioned in-place pending soil sample results, or removed and disposed of according to regulatory agency requirements. The BPA call will specify decommissioning method. Further confirmation samples may be required for adjacent soils or ground waters depending on the site conditions. Final clearance from State regulatory agencies may be required depending on the location and specific requirements.

Contractor(s) shall be certified for this type of work in the State the work is located. Sampling shall be completed by qualified personnel and tested by a State certified lab. Sample tests shall include screening for constituents consistent with the materials that were stored in the tanks, unless otherwise specified. Remediation of any contaminated soil will be completed in accordance with state requirements and may include coordination with the state regulatory agency. All backfill materials and labor for compaction shall be provided by the Contractor, unless otherwise specified in the individual order. Compaction of backfill shall be completed to a standard equal to the density of the surrounding soils. Surface restoration shall be completed to a minimum depth of six (6) inches below adjacent ground elevations. The type and quality of surface restoration materials shall be of equal or better quality of adjacent materials. Samples of all backfill materials (including surface restoration materials) shall be provided upon request and prior to final placement.

Contractor(s) may be requested to provide confined space entry services. Contractor(s) shall be trained and certified for confined space entry according to 29 CFR 1910.146. A confined space team will be required for entering, cleaning, inspecting, and recording the interior tank conditions.

A written technical report with visual aids (video or photos) shall be required for each project.

Contractor(s) may also be asked for recommendations for repairs and estimated costs. Other situations may require the Contractor(s) to enter confined spaces or hazardous atmospheres to recover, repair, or replace equipment.

Activity VII –CERCLA Site Work

Under this activity, the Contractor(s) may be requested to perform a variety of work at Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) sites. Site work may include, but is not limited to:

• Time-critical or non-time critical removal actions

• Activities including Preliminary Assessments, Site Inspections, Engineering

Evaluations/Cost Analysis

• Operation and maintenance work (flushing pipes, removing sludge, repairing repository caps, repairing stormwater management features, etc.)

• Sampling and analysis – groundwater, surface water, soil, sediment (this work may be performed under Activity II when Hazwoper Certification is not required to enter the site)

• Surveys – radiation, other

For ALL tasks performed under this activity, onsite personnel will maintain current 40-hour Hazwoper certification, Unless otherwise stated in the indivudal call order.

For operation and maintenance work, sampling and analysis, and surveys, project specific deatails and requirements will be provided in the call order.

For time-critical and non-time critical removal actions, a removal action design and supporting documentation will be provided by the USFS. Removal actions under this activity will require implemention of the provided removal action design. In rare cases involving time-critcal removal actions, a design may not be provided. Under such circumstances, clear instructions will be provided in the call order.

Examples of removal activities include construction of an onsite repository, excavation, transport, and disposal of contaminated material, and onsite treatment of contaminated soil. Ancillary activies may also be required, such as the construction of access roads, demolition of dilapidated structures, and replanting of sensitive areas. CERCLA removal actions are frequently conducted at former mining or mill sites.

Oversight for CERCLA projects will be provided by a USFS On-Scene Coordinator, rather than an external regulatory agency; however, coordination and communication with federal, state and local agencies may be required.

Communication & Coordination

1. Contractor will meet with FS personnel on the ground at the beginning of the contract to discuss issues of concern and obtain a better understanding of roles and responsibilities

2. Contractor and USFS will conduct, at a minimum, monthly meetings over the phone.

Meetings are anticipated to last no longer than one (1) hour. Topics of discussion at these meetings will include:

a. Project status

b. Timeline

c. Data Gaps

d. Issues/Concerns

e. Budget Status

Required Submittals Required submittals may include, but are not limited to:

1. Implementation Plan

2. Project schedule – detailed initiation and completion of all critical tasks

3. Health & Safety Plan (HASP) – precautions, equipment, safety tasks, OSHA requirements, decontamination

4. Sampling & Analysis Plan (SAP) – sampling and monitoring requirements, laboratory testing

5. Quality Assurance Project Plan (QAPP) – quality assurance procedures; sampling, observation and data gathering details; acceptance and rejection criteria, Documentation Requirements Unless otherwise stated in the task order, Contractor must track removal quantities and maintain records of:

1. “As-built” plans and specifications,

2. Cost estimates,

3. Project schedules,

4. Photographs with time/date stamps,

5. Diary of daily onsite activities,

6. Quantities of material removed, treated, or otherwise processed at the site

7. Copies of disposal manifests and sample results.

8. Drafts of all reports for Forest Service review and comment before finalizing

Removal Action Report Unless otherwise stated in the task order, Contractor will produce a removal action report upon completion of the site work, including:

1. Introduction

2. Site Description

3. Removal Action Objectives

4. Implementation plan reference and summary

5. Summary of removal action activities – sequential description, include dates, quantities moved/placed, depth of caps, growth media, other covers, etc.

6. Confirmation samples and results/conclusions

7. Deviations from implementation plan and/or removal action design and reasoning

8. As-built surveys, maps, diagrams, details and cross sections

9. Location of facilities relative to any repository or treatment facilities – latitude/longitude description

10. Final cost summary

11. Post removal monitoring requirements

12. Photo sequence of events

The Government may contract with a third party, such as the design firm, to provide inspection services during the removal action including but not limited to: onsite inspection, submittal reviews, field screening, sampling and testing. Individual task orders will describe the work and define responsibilities, if more than one contractor is onsite.

Activity VIII – Utility Mapping and Removal

Mapping underground pipelines and tanks

The Agency may require an inventory and map of all underground infrastructure. The Agency is aware that there are underground pipelines and other infrastructure where the locations aren’t known. The contractor may hire a utility survey and location service, use metal detectors, geophysical survey equipment, or other means to detect underground tanks, utilities, pipelines etc…. The deliverable will include a map, ArcGIS shapefile, and brief letter report describing the activities and what was found. It’s preferred that the type of buried, and size of buried infrastructure be identified.

Removing hazards

The agency may require the removal of above ground or underground utilities including power lines, pipelines, tanks and other utilities. These will likely be associated with developed oil and gas sites or other uses on the forest.