Attachment 1 - Statement of Work.docx

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1) General The USDA Forest Service (FS) Monongahela National Forest has a requirement to secure a qualified vendor who can provide emergency equipment installation services (up-fitting) on Fire Command and Utility vehicles acquired through lease or purchase by the USDA Forest Service. All labor, parts and products installed, must meet manufacturer’s specifications, this includes all non-OEM aftermarket items which are necessary for a fully operational Fire Command and Utility vehicle.

2) Background Monongahela National Forest encompasses National Forests Lands in West Virginia. The up fitting of the Fire vehicles is a requirement to meet the mission through the ability to safely respond with adequate emergency lighting, audible warning devices, control console, agency specific graphics and other miscellaneous Fire mission specific equipment. This objective is achieved through the quality up-fitting of vehicles by a vendor which meets or exceeds industry standards.

3) Furnished Equipment

a) Government Furnished Equipment: The Government will furnish a vehicle upon which equipment is to be installed (up-fit). Vehicles to be up-fit include:

i) Door # 4156 – Dodge Ram Powerwagon

ii) Door # 4328 - Dodge Ram Powerwagon

b) Contractor Furnished Equipment: The Contractor will furnish all facilities, labor, supervision, transportation, supplies, specified equipment, and any other incidental items or services necessary to successfully install equipment.

4) Delivery The up-fitting of the Fire vehicle shall not exceed 90 calendar days after receipt of the vehicle and the required equipment. The successful offeror must have the capacity to begin work shorty after contract award.

5) Uniformity Equipment shall be installed in a consistent and standardized manner. This includes the route in which the wiring is laid throughout the interior of the vehicle. The wiring must include protective sheathing in areas which may subject the wiring to crimping and/or wear that may cause failure to the equipment and/or potentially damage the vehicle. It is standard for our vehicle that all connections utilize butt connectors, solder and shrink wrap at connection points.

6) Security of Forest Service Vehicles

a) Contractor must provide secure storage for all FS vehicles while in their possession. Vehicles must be secured at all time while in the contractor’s possessions including hours when the facility does not have personnel on site. The holding area must be approved prior to award.

b) Unauthorized access to Forest Service vehicles shall be strictly prohibited.

7) Damage to Government Property While in the Contractor’s Possession The Contractor shall be responsible for repairing or replacing, at Contractor expense, any Government property damaged during performance of work under this contract. This includes specific equipment items being installed or removed, the entire vehicle while in the possession of the Contractor, and any other Government property furnished to the Contractor to perform these services.

At the time the vehicle is delivered to the Contractor, the Contractor shall annotate any significant existing damage (scratches, dents, etc.) to the vehicle. The Contractor shall not be liable for such damage but shall be liable for any additional damage caused by the Contractor or occurring while the vehicle is in the possession of the Contractor. Any such significant additional damage shall be corrected to the satisfaction of the Contracting Officer Representative (COR).

8) Inspection and Acceptance The COR, designated to receive each vehicle will inspect the completed work and identify any deficiencies, including any significant or consequential damage to each vehicle caused by, or while in possession of the Contractor.

Contractor shall correct such deficiencies on the spot, when possible, and in all cases, as promptly as practicable. The COR shall promptly indicate acceptance or rejection of completed work.

The COR and the Contractor shall arrange a specific time for inspection of the completed vehicle. The warranty period shall commence at the time each vehicle is accepted.

9) Warranty Keeping vehicles on the road and performing to their maximum ability is crucial to the Safety of our employees. The contractor shall provide in writing, warranty on the installation of the equipment and provide an on-site technician for repairs. Finished vehicles which the warranty applies to will be located at Forest Services duty stations throughout West Virgina. The Contractor upon award will be provided with information in regard to the location in which each vehicle will reside.

a) In the event that a warranty issue arises, the COR shall promptly notify the Contractor, via email, identifying the vehicle and the particular deficiency. Once notified, the contractor shall promptly respond by scheduling a time for the vehicle to be inspected and corrected.

b) Accomplish all work in a professional and workmanship like manner at no additional cost to the Government.

c) Warranty response time shall be coordinated between the COR and the Contractor.

d) Depending on the magnitude of warranty repair to be made, Contractor shall notify the COR and advise whether:

i) Repair will be made at designated FS location, or

ii) Repair will be performed at the Contractor’s work location

e) Warranty repairs shall be made, and vehicle returned to the FS at a mutually agreed upon time between the COR and the Contractor.

f) When warranty repair work is performed, a new warranty period of not less than 30 days shall begin for the affected item(s).

g) The need for the Contractor to respond to warranty claims and perform warranty repairs shall not be an allowable reason for the Contractor to fail to complete other work on time under the terms of this contract.