Attachment 2 - Snowplow Statement of Work.docx

Statement of Work WMNF requests that the contractor includes a monthly cost for snow removal, inclusive of all supplies required.

Background: The White Mountain National Forest (WMNF) serves a variety of customers. To provide continued access to the building, WMNF requires snow removal and ice management services. The previous fiscal year required less than 10 snow removal services; however, over the last five years the average number of site visits were 40 per year.

Objective: This shall be a full-service Purchase Order to include all labor, supplies, and equipment required to perform snow removal and ice management services at the WMNF Headquarters Building in Campton, NH.

Place of Performance WMNF Headquarters Building 71 White Mountain Dr.

Campton, NH 03223

Period of Performance The awarded FSS Task Order will be for a base year, plus four option years, totaling five years. Each option year depended on fiscal year funding and exercised at the discretion of WMNF’s contracting officer.

Base Year: 11/15/2023-5/30/2024 Option Year 1: 11/1/2024-5/30/2025 Option Year 2: 11/1/2025-5/30/2026 Option Year 3: 11/1/2026- 5/30/2027 Option Year 4: 11/1/2027-5/30/2028

Base Year start date shall be adjusted to date of contract award.

Requirements

1) The contractor is responsible for clearing snow from vehicle travel lanes, parking lots and walkways at the WMNF Headquarters Building in Campton, NH.

2) The following areas shall receive snow removal service:

a. Parking Lots: The parking lots are standard waterproof coated surface. Snow removal of the coated surface requires care and use of composite or rubber blades to minimize chance of damage.

b. Driveways: Contractor is responsible for clearing snow from entrance and exit driveways. The driveways located on the north and south end of the property, are the only outlets from and to the street. There are two city owned parking lots that share the Norris Cotton driveways. The snow removal contractor will ensure driveways are open for traffic during each visit to the property throughout the snow event. The contractor will be proactive as to not block adjacent lots, sidewalk entrances and exits.

c. Snow Stockpile Area: The south driveway between the garage exit and the adjacent parking lot exit is the stockpile area. Contractor shall ensure that the stockpile area does not block the garage exit, parking deck access or adjacent city owned parking areas. Any snow accumulate in the stockpile will be removed within 24/hours following the end of the snow event. Contractor will plow clean designated plowing areas prior to the removal of stockpile.

d. Pedestrian Walkways/Sidewalks: Contractor shall come back to remove snow that has fallen from ramped roofs after the initial snow clearing services.

2.) Snow event trigger: The snow removal contractor will begin mobilization of snow removal activities 45 minutes before accumulation reaches the 2" trigger. An email will be sent to WMNF Points of Contact informing them plowing activities have begun. Contractor will repeat plowing activities of this site as necessary or at a minimum of two (2) hour intervals throughout the business day until the snow event has ended.

3.) Snow shall be pushed off the roads, parking areas, ramps, and walkways without blocking traffic, parking spaces and pedestrian thoroughfares or impeding the visibility of vehicular operators, pedestrians or tenant agency operations. Snow shall be stockpiled only in those areas approved by the COR/ WMNF Property Manager. Snow removal from site is to be included as part of the base bid price, not billable as an extra service.

4.) The contractor shall provide services Monday-Sunday including all federal holidays to ensure that the building is always kept clear of snow and ice.

5.) The contractor shall use environmentally friendly de-icing products that will not damage concrete or metal and will help protect the environment. This de-icing product shall be used on all roadways, parking lots, concrete entrances, walkways, and steps to prevent ice build-ups. This also applies to all sand/de-icing mixtures. All chemicals used shall comply with federal specifications, local codes and be approved by the COR/WMNF Property Manager prior to the first inclement weather event. Use only products with a chemical composition of inorganic salt, with organic based performance enhancers. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals: magnesium chloride, potassium acetate, and potassium chloride are recommended. The proposed de-icing product shall be submitted to the COR/WMNF Property Manager for written approval prior to purchase and use.

6.) The contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice events.

7.) The WMNF Building has operational equipment that must be kept clear of snow, including but not limited to: Electric Vehicle Gates and Manual Pedestrian Gate. Contractor is responsible for plowing through and around this equipment, including any necessary hand shoveling/snow blowing.

8.) The Contractor shall use caution when snow removal is in progress to prevent any damage to the buildings, grounds, vegetation, landscape areas, sidewalks, roads, fire hydrants, shrubs, signs, and other protrusions. The Contractor shall be held liable for any damage incurred to Government property during the performance of work. All locally prescribed safety regulations, laws, and practices shall be carefully observed in performance of the work.

The Contractor shall be responsible for annual sweeping of all concrete and paved inspection lanes, parking areas and walkways; removal of sand from adjacent grounds; and repair of damage to affected areas at the end of each winter season. This work must be completed prior to the Memorial Day weekend each year.

9.) The contractor shall ensure that they have a snow removal plan. This plan shall be provided within 30 calendar days of the award.

At a minimum, the snow removal plan shall include the following items:

· Coordination measures to ensure appropriate levels of effort for the conditions of the building.

· Equipment

· Personnel

· Snow removal event triggers

· Treatment areas requiring de-icing

· Approved materials and chemicals

· Safety plan

· Notification procedures

· Sub-Contractor for plowing/sanding if applicable

Communication Plan The contractor will maintain excellent communication with the WMNF COR. The vendor shall ensure they are available for the WMNF Headquarters building by phone during normal business hours from 7:00am- 4:30pm. The vendor must maintain open communication during snowstorms.

Contractor Points of Contact The contractor shall designate an employee to be the main point of contact (POC) for the contractor along with a backup POC if the designated employee is out. This point of contact will notify the WMNF COR via email when the contractor is planning on performing snow removal, when they have arrived on the federal premises, and final email notifying the Property Manager once they have completed the snow removal.

If the main contractor POC leaves the position with the contractor, the contractor will notify the WMNF Property Manager in writing. The vendor must establish another main POC within 24 hours.

Meetings The contractor will be required to participate in meetings as necessary to ensure the snow removal is sufficient. There will be a maximum of two mandatory performance review meetings. These meetings will be held to discuss contract performance and will be via conference call, not to exceed one hour in length.