Attachment B - Evaluation Factors.docx

EVALUATION FACTORS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) Cost to the Government is not expected to be the controlling factor in the selection of a contractor for this solicitation. The degree of importance of price as a factor could become greater depending upon the quality of the offers for other factors evaluated. The following factors will be used for evaluation of the proposals.

Past Performance Experience Method to Accomplish Work Price

1. Past Performance The offeror will be evaluated on quality of service, customer satisfaction, business relations, and timeliness/responsiveness. A contractor with no relevant past performance history may receive a neutral rating for past performance.

2. Experience The offeror will be evaluated on their experience and/or qualifications in performing the type of work required by this contract.

3. Method to Accomplish Work The offeror will be evaluated on their plan to execute the work and stay on schedule. The offeror must be able to respond to flexibility of schedule due to weather and flooding periods associated with the area.

4. Price The offeror’s price will be evaluated to determine if it is fair and reasonable.

THE AWARD IS BEING CONSIDERED USING A BEST VALUE APPROACH. FAILURE TO PROVIDE ALL REQUIRED INFORMATION MAY RESULT IN YOUR OFFER NOT BEING CONSIDERED FOR AWARD.

INSTRUCTIONS FOR SUBMITTING INFORMATION TO BE USED

FOR EVALUATION OF OFFERORS.

1. Past Performance

This includes quality of service, customer satisfaction, business relations, and timeliness/responsiveness. The offeror shall provide specific information of recent contracts of a similar nature performed within the past three years and provide the names, addresses and phone numbers of three references who can confirm the past performance of the offeror’s firm.

Include the following information:

a. Agency/company name, contact point (individual) and phone number

b. Period of performance of the contract

c. Dollar value of the contract

d. Description of the project and relevancy to this contract

e. Was the contract completed within the contract time allowed? If not, explain.

2. Experience

The offeror shall identify the experience or qualifications your company and key personnel have had in the past three years doing similar projects. Provide the name and phone number of a contact person(s) for each project listed, such as the COR for government contracts or the field representative for private work. Specifically identify a foreman that you will provide for the performance of this contract. Provide information about his/her experience and knowledge of reforestation practices. Also, list the names and experience of other personnel to be used during this contract.

Provide sufficient information so that the evaluators may make contact with anyone that can verify these experiences. All proposals will be evaluated based on the ability of contractor’s staff, identified to participate in the project, on the following criteria:

1. Demonstrated knowledge and experience in tasks specified by the Statement of Work.

1. Demonstration of access to (or ability to purchase) necessary equipment to accomplish contract line items.

1. Demonstrated experience identifying tree species of the Central Hardwoods Region.

1. Ability to follow specific guidelines.

1. Submitted proposed work plan describing planned timings (months) of mowing and reasoning.

1. Ability to use GPS units and Shapefiles

3. Method to Accomplish Work

The offeror shall include a description of how they intend to accomplish the work and stay on schedule. This should include a work plan of how personnel and equipment will be utilized and coordinated to complete the work and to satisfy the work requirements to achieve the final product. Please include crew size, production rates, and ability to schedule work around flooding seasons. Also, please include when you could start work on this contract. Contractor must also submit information regarding flexibility of a short notice start up with relation to flooding or other weather condition.

4. Price

The offeror’s price should be included in the Schedule of Items.