12444221R0028.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7A86

HOT SPRINGS AR 71901

100 RESERVE STREET

OUACHITA NATIONAL FOREST

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7DE6

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/12/2021

501-321-5209LATRICIA ROBBINS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/11/2021 1700 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12444221R0028

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 48OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

9. ISSUED BY

USDA FOREST SERVICE

RATCLIFF WORK CENTER

FM 227

RATCLIFF TX 75858-9999

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Services located at the Davy Crockett Ranger District Office and the Work Center in Ratcliff TX.

The contract will have a base period and four option years, which could extend contract performance through August 31, 2026. There is no guarantee that any options will be exercised by the Government.

Period of Performance: 09/01/2021 to 08/31/2022 (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

LATRICIA ROBBINS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

48 2 of

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, FAR Subpart 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

offers are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Proposal (RFP)).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This procurement is set aside for small business. The NAICS code is 561720 and the Small Business Size Standard is $19.5 million.

(v) Schedule of Items/Price Schedule

Davy Crocket District Office Unit Price Total Price

Base Year

9/01/21 – 8/31/22

3 cleanings per week / 156

Weekly Schedule / 52

Monthly Schedule / 12

Quarterly Schedule / 4

Semi-Annual Schedule / 2

Annual Schedule / 1

X

Option Year I

9/01/22 – 8/31/23

Monthly Schedule / 12

Quarterly Schedule / 4

Option Year II

9/01/23 – 8/31/24

Monthly Schedule / 12

Quarterly Schedule / 4

Option Year III

9/01/24 – 8/31/25

Monthly Schedule / 12

Quarterly Schedule / 4

Option Year IV

9/01/25 – 8/31/26

Monthly Schedule / 12

Quarterly Schedule / 4

Davy Crockett Work Center / Fire Shop

Base Year

9/01/21 – 8/31/22

Janitorial / 52 (1 cleaning per week) X

Unit Price

Total Price

Option Year I

9/01/22 – 8/31/23

Option Year II

9/01/23 – 8/31/24

Option Year III

9/01/24 – 8/31/25

Option Year IV

9/01/25 – 8/31/26

SCOPE OF CONTRACT

Janitorial Services for the Davy Crockett Ranger District Office and Work Center, located in Ratcliff, Texas.

These services shall consist of furnishing all necessary supervision, material, labor, equipment, supplies, and incidentals necessary to provide janitorial services.

LOCATION AND DESCRIPTION

The Office is located at 18551 State Highway 7 East in Ratcliff, TX.

The Work Center is located at FM Road 227 in Ratcliff, TX.

STATEMENT OF WORK

DESCRIPTION

The Contractor shall furnish all labor, materials, tools, equipment, transportation, permits, insurance, and supervision to ensure that custodial services are performed at the Ranger District Office and Work Center in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

The work area for the District Office covers approximately 6,000 square feet of office spaces and related areas such as entrance/exit ways, corridors, conference room, small kitchen, restrooms, front porch, and back porch.

The work area for the Work Center Office and Fire Shop bathroom consists of approximately 1,000 square feet of office.

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

BASIC CLEANING SERVICES - The Contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Service Delivery Summary (SDS). The minimum cleaning frequencies are established in Requirements Schedule, Appendix A.

BASIC RESTROOM CLEANING SERVICES - The Contractor shall accomplish all cleaning tasks to meet the requirements of this SOW and the SDS. The minimum cleaning frequencies are established in Appendix A.

PERIODIC CLEANING SERVICES (MONTHLY/QUARTERLY/SEMI-ANNUALLY, Yearly) - The Contractor shall accomplish all cleaning tasks to meet the requirements of this SOW and the SDS. The minimum cleaning frequencies are established in Requirements Schedule, Appendix A.

EMERGENCY OR SPECIAL EVENT CLEANING SERVICES - Upon notification, the Contractor shall perform emergency or special event cleaning required. The Contracting Officer (CO) shall order cleaning services through issuance of a work task. Emergency services shall not affect normally scheduled cleaning. Work order pricing will be negotiated prior to issuance and signature of the work order. Payments for emergency or special event cleaning services shall be invoiced per incident, separate from the monthly billing under the contract.

SERVICE DELIVERY SUMMARY - The Contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success (Appendix B).

PERFORMANCE REQUIREMENTS SUMMARY - Performance threshold standards are described in the Quality Assurance Plans for daily, weekly, monthly, quarterly, semi-annually, and yearly.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the 7 complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Should the threshold of customer complaints or COR acceptance be exceeded, and the Contractor is not able to correct the work before the next scheduled cleaning, a deduction of up to five percent may be taken off the appropriate pay item.

GOVERNMENT FURNISHED SUPPLIES, MATERIALS AND EQUIPMENT - The Government shall provide keys and security codes to the building. The Government shall provide plastic trash bags, liquid soap, paper hand towels, toilet paper, and light bulbs. Contractor shall be liable for all loss or damage of such delivered Government-furnished property until completion of and final acceptance of work required under this contract.

The Contractor shall notify the Contracting Officer's Representative (COR) 15 days in advance of need for replenishment of Government-furnished supplies.

CONTRACTOR FURNISHED SUPPLIES, MATERIALS AND EQUIPMENT - The contractor shall furnish all supplies and equipment not provided in the Government-Furnished Property section necessary for the performance of work under this contract. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and to the extent feasible and reasonable, include the exclusive use of biobased products. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the COR.

The contractor must submit to the COR a list indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of their work. The contractor shall not use any materials, chemicals, or compounds which the COR determines would be unsuitable for the intended purpose or harmful to the surfaces to which applied or, as might be the case for such items as paper or soap products, unsatisfactory for use by occupants. For example, watered- down liquid hand soap would not be acceptable and would be required to be replaced immediately by the contractor.

The contractor shall utilize products and material made from biobased materials (e.g., biobased cleaners) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the biobased content products evaluation, all non-chemical proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Biobased Products List (DBPL) whenever practicable. Contractors should provide data for their biobased solvents and cleaners to document biobased content, and source of biobased material (i.e. particular crop or livestock). Any material which the COR suspects does not meet Federal specifications or standards shall be tested at the Contractor's expense by an independent testing laboratory qualified to perform such tests.

Biobased Products to be provided by the Contractor: The following is a list of products that may be required for custodial purposes. Each product submitted must be identified with one of these categories. It is desirable that contractors be able to supply the greatest number of biobased products listed meeting health and environmental specifications. Labeling should be printed on all containers.

All-purpose cleaner Disinfectant sanitizer Bathroom cleaner Chrome polish/cleaner Tile floor cleaner

Heavy duty cleaner Spot and stain remover Brass polish/cleaner Glass cleaner Lime and scale remover

Toilet bowl cleaner Stainless-steel polish

GENERAL INFORMATION

GOVERNMENT RESPONSIBILITES - The Government will not be responsible for damage occasioned by fire, theft, accident or otherwise, to the Contractor's supplies, materials, or equipment in storage. In addition, the Government will not be responsible for damage to the Contractor's and his/her employee's personal belongings brought into the building.

CONTRACTOR RESPONSIBILITIES / SUPERVISION, APPEARANCE AND CONDUCT OF CONTRACTOR

AND CONTRACTOR'S EMPLOYEES – The Contractor shall not employ persons for work on the contract if such employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operational mission of the work site.

The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees.

The Contractor shall ensure that no one but the Contractor and/or his/her employees have knowledge of the security code to the alarm system.

The Contractor is also responsible for ensuring the his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephone or equipment, except as authorized , in writing, by the COR.

The Contractor shall supply some type of identification that must be worn at all times while in the building by Contractor and his/her employees.

Contractor shall establish and implement methods of ensuring that all keys issued by the Government are not lost, misplaced, or used by unauthorized persons. The Contractor shall inform COR of any items in need of repair.

The contractor shall personally, or through a competent foreman, supervise the work of his employees to ensure that the provisions of these specifications and the terms and conditions of this contract are being carried out. No government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the contractor's employees.

The appearance of the contractor and the contractor's employees shall be clean and neat. Attire should be modest and appropriate for the services being performed and present a clean, neat, and professional appearance.

The contractor and the contractor's employees shall conduct themselves in a manner so as not to disrupt the office and the work being conducted therein. Any situations that develop that disrupt office work will be brought to the attention of the contractor and the contractor shall remedy the situation.

ENERGY CONSERVATION - Contractor shall tum on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required remaining on, are turned off in each room as it is completed.

MEASUREMENT AND PAYMENT- Payment will be processed monthly, upon submission of a monthly invoice by the Contractor and upon verification of acceptance of work performed for that period by the COR.

Payment for any services rendered will be due in accordance with the Prompt Payment Clause. In the event the contract begins or ends during the month, payments will be prorated based on the number of workdays in the respective month.

Invoices shall be submitted to IPP (Invoicing Processing Platform) Smart Government Invoicing https://www.ipp.gov

PAYMENT FOR ADDITIONAL EMERGENCY OR SPECIAL EVENT CLEANING SERVICES - Payment for 9 http://www.ipp.gov/ additional services shall be made on the basis of an invoice from the Contractor. Contracting Officer will negotiate price with Contractor each time additional work is needed. A separate invoice for these services will be submitted to the Contracting Officer.

CONTRCTOR QUALITY CONTROL - The Contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in the SDS. The Contractor will complete the janitorial checklist after every visit and will provide a copy to the COR for review.

GOVERNMENT QUALITY ASSURANCE/INSPECTION/ACCEPTANCE - The COR will perform bi-monthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with Clause FAR 52.246-4, Inspection of services - Fixed price. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specifications. The COR will record the results of these inspections on a Quality Assurance Checklist included as Appendix D.

GOVERNMENT REMEDIES – The Contracting Officer will follow FAR 52.249-8, Default (Fixed-Price Supply and Services) (ARO 1984), for Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

MISCELLANEOUS REQUIREMENTS

SECURITY - All outside doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are locked prior to departure. The Contractor shall also ensure that the Office alarm is enabled when leaving the building and that all unnecessary lights and faucets are turned off.

The Contractor shall not adjust any mechanical equipment controls, shall report and fires and hazardous conditions, shall turn in lost and found articles, and shall notify the COR when an authorized or suspicious person is seen on the premises.

The Contractor shall immediately notify the COR if any problems are encountered with the alarm or if any keys are lost.

FEDERAL COMPLIANCE - All chemicals used will be those commercially available which meet Federal, State, and local codes and which have been approved by the COR. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. Contractor shall use products made with recycled materials to the greatest extent possible. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphate free, non-corrosive, non-flammable, and fully biodegradable.

The use of caustics (acid-based cleansers) will not be approved. Materials or supplies shall not be used in performance under this contact (or placed or stored on Government property) until the applicable Material Safety Data Sheets for all chemicals and hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the CO and COR. No item containing a CAUTION or WARNING label will be added to the Contractor' s products list until the COR has given verbal approval for its addition.

The Contractor shall not use any material which the COR determines would be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by misused materials will be borne by the Contractor.

The COR reserves the right for final approval on all materials and supplies utilized by the Contractor.

FIRE PREVENTION - Fire prevention shall be exercised at all times by Contractor and his/her employees. All 10 combustible material shall be used and stored in a safe manner. The Contractor shall report to the COR any fire hazards, and if possible, correct them.

APPENDIX A

Requirements Schedule

The Contractor shall supply the Forest Service with a list of names, addresses, and phone numbers of all employees who, at any time, assist in cleaning. The Contracting Officer's Representative (COR), will give Contractor a checklist to use to check off services done on each workday. All work shall be completed at the Davy Crockett National Forest District Office located in Ratcliff, Texas on Tuesday, and Thursday (between the hours of 3:30 p.m. and 6:00 a.m. local time) and on Saturday or Sunday (anytime). All work shall be completed once a week at the Davy Crockett National Forest Work Center located in Ratcliff, Texas on either Saturday, or Sunday (anytime).

Services to be Performed at Each Cleaning - District Office

Vacuum all carpeting under and around desks, filing cabinets, computer terminals, windows, and walkways.

Dust all rooms, entry ways, and corridor spaces, including furniture, file cabinets, office equipment, computer desks, and windowsills. Desks shall be dusted only where papers and other items do not cover them. Damp wipe copiers, fax machines, and printers. Clean all conference room tables. Computer terminal screens need only be dusted, never damp wiped.

Empty all wastebaskets and other trash receptacles. Trash will be put in plastic bags and placed in outside trash bin on back deck. All recycled material shall be placed in the recycle storage unit on back deck.

Wash and sanitize toilet fixtures, seats, and urinals. Clean and polish wash basins. Remove splatters around wash basins, counter tops, toilets, and urinals. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicides, and non-fragrant deodorant. Wipe/clean mirrors and fixtures. Sweep and damp mop floor with a disinfecting cleaner in restrooms and back door entrances. Refill all toilet paper, paper hand towels, soap, and toilet seat dispensers.

Clean and disinfect kitchen countertop, appliances (including microwave), and sink. Wash and put away clean dishes in cabinet. Sweep and damp mop kitchen floor with disinfecting cleaner.

Clean all glass areas including countertop and doors in reception area.

Clean chair legs with damp mop to remove shoe/boot dirt.

Clean and sanitize drinking fountain.

Sweep and pick up trash on front and back exterior walkways and porches.

Services to be Performed Weekly- District Office

Spot clean doors, door frames, baseboards, and wall switches.

Wipe/clean bathroom stalls.

Dust pictures and wall hanging throughout building.

Remove spider webs from ceiling fixtures, windows, and from front and back porches. 11 lrobbins Highlight

Wash and sanitize sink and counter area.

Services to be Performed Weekly (Sat. or Sun) - Work Center Office and Fire Shop Bathroom

Vacuum all carpeting under and around desks, filing cabinets, windows, and walkways.

Sweep and damp mop office entrance linoleum floors.

Dust all rooms, entry ways, and corridor spaces, including furniture, file cabinets, office equipment, and windowsills. Desks shall be dusted only where papers and other items do not cover them. Clean all conference room tables.

Empty all wastebaskets and other trash receptacles. Trash will be put in plastic bags and placed in outside trash bin. All recycled material shall be placed in the recycle storage unit on site.

Wash and sanitize toilet fixtures, seats, and urinals at both work center and fire shop bathroom. Clean and polish wash basins. Remove splatters around wash basins, counter tops, toilets, and urinals. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicides, and non-fragrant deodorant. Wipe/clean mirrors and fixtures. Sweep and damp mop floor with a disinfecting cleaner in restrooms. Refill all toilet paper, paper hand towels, and soap.

Clean and sanitize shower stall in work center office bathroom.

Clean and sanitize drinking fountain.

Pick up trash and debris on grounds at office entrance.

Services to be Performed Monthly - District Office

Damp wipe all trash receptacles inside and out.

Spot clean all carpeting.

Spot clean and remove marks on all wall surfaces.

Wash and remove all marks on floors.

Clean wall tiles in restrooms.

Scrub mop sink and clean janitor closet. If mop is to be left overnight, ensure mop is sanitized, disinfected, and cleaned with no odor.

Services to be Performed Quarterly - District Office

Clean all Venetian and window blinds. If there are objects near blinds that prevent cleaning, inform COR so that objects can be removed in order to clean the blinds.

High cleaning: dust, vacuum, or damp wipe all surfaces and objects 70+ inches above floor. This includes, but is not limited to; door ledges, moldings, tops of modular furniture, partitions, lockers, file cabinets, bookcases, clocks, pictures, plaques, heat registers, cold air grills, ceiling areas, etc. 12

Wipe/clean inside of kitchen oven.

Clean all telephones including receivers throughout building.

Wash and sanitize trash receptacles in kitchen.

Remove cobwebs and bugs from inside ceiling light fixtures.

Services to be Performed Semi-Annually (May and October) - Shampooing Carpet - District Office

Contractor shall notify the COR two weeks prior to scheduled date for shampooing carpet in order for employees to move items from floor space.

Vacuum and spot treat all carpeting throughout building prior to shampooing.

Shampoo/steam clean all carpeting and treat with soil repellant.

Pick up and replace chair mats after shampooing/steam cleaning carpeting.

Carpet cleaning shall occur after normal business hours.

Services to be Performed Annually (October) - Washing Windows at District Office

Contractor shall notify the COR two weeks prior to scheduled date for cleaning windows.

Wash windows inside and out (no screens to be removed).

Wipe all windowsills, frames, and casings to remove all water so spotting will not occur.

Ensure completed windows contain no streaking or water marks.

LINE ITEM 1,2,3&4

Appendix B

Service Delivery

Performance Objective SOW Para Performance Threshold Basic Cleaning Services.

Floors, baseboards, comers , and wall edges are free of dirt, dust, and debris. Trash is empty. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale, and other deposits. Walkways are free of dirt, debris, marks, smudges, scuffs, and other foreign matter. Carpets are free of dirt, debris, litter, and other foreign matter.

Dust is not visible.

1.2. and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Basic Restroom Cleaning Services. 1.3.and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Restrooms are disinfected and free of dirt, deposits, streaks, and odors. Toilets, urinals, and toilet stalls are disinfected and free of scale, stains, scum, and other deposits. Floors shall be clean and free of dirt, dust, debris, water streaks, mop marks, etc. Supplies are adequate until next service.

Periodic Cleaning Services. 1.4. and Contract

Specification

I00% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Blinds are free of film, dirt, smudges, water, and other foreign matter. Carpets are free of stains and discoloration.

Windows are clean and free of streaking or water marks.

Emergency or Special Event Cleaning Services. 1.5. and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Ordered services meet requirements.

LINE ITEM 1,2,3&4

Appendix C Performance Requirements

Required Service

Standard (Referencing PWS) Allowable Deviation

Method of

Quality Assurance

Disincentive

Basic Cleaning Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard

Bi- Monthly Inspection s/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Clean and Service

Restrooms

Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard

Bi- Monthly Inspection s/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Periodic Cleaning

(performed Quarterly, Monthly, Semi- Annually or

Yearly)

Clean area of service to meet standards specified in Column I of the SDS

5% from standard

Random Inspections/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Special/Emerg ency

Event Cleaning

Clean area of service to meet standards specified in Column 1 of the SDS and the delivery order for that task

5% from standard

Random Inspection s/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

LINE ITEM 0l Appendix D

Quality Assurance Checklist

FOR JANITORIAL AT THE DAVY CROCKETT DISTRICT OFFICE

MONTH: DATE DATE

Cleaning Schedule Daily Vacuum all carpets and runners Dust all rooms, windowsills, furniture, office equipment, and file cabinets Clean kitchen countertop, appliances (including microwave) and sink Empty all trash and recycle containers Wash and sanitize toilet fixtures, etc.

Damp mop tile floor in bathroom and refill stock Damp mop tile floors in kitchen and back entrances Clean all glass areas in front reception area, including glass on doors Clean/damp mop all chair legs to remove shoe/boot dirt Damp wipe inside and outside water fountains Sweep and pick trash around office exterior porches Weekly Spot clean doors, frames, baseboards, etc.

Clean bathroom stalls Dust pictures and wall hangings Remove spider webs from ceiling fixtures, windows, and porches Replace light bulbs as needed Monthly Damp wipe all trash receptacles in and out Spot clean all carpeting and wall surfaces Wash and remove marks on floors.

Clean restroom wall tiles Scrub janitor's sink and closet Quarterly Wash all Venetian blinds and light fixtures High cleaning - dusting, vacuuming, damp wiping all surfaces 70+ inches Wipe/clean interior of kitchen oven Wash and sanitize kitchen trash can Remove cobwebs and bugs from inside ceiling light fixtures

Comments:

Unless noted, services performed were satisfactory.

Conducted by: Date:

Contracting Officer's Representative

LINE ITEM 02

Quality Assurance Checklist

JANITORIAL AT THE DAVY CROCKETT R.D. WORK CENTER

MONTH: DATE DATE

Cleaning Schedule Weekly (Saturday or Sunday) Work Center Office:

Vacuum all carpets and runners

Sweep and damp mop linoleum floor in office entrance and bathroom Dust all rooms, windowsills, furniture, office equipment, and file cabinets Empty all trash and recycle containers Clean and sanitize bathroom fixtures, etc.

Wash and sanitize shower stall Wipe/clean and disinfect mirror , wash basin, and countertop Clean and sanitize drinking water fountain Pick up trash and debris on grounds at office entrance

Fire Shop Bathroom:

Sweep and damp mop floor Empty trash containers Wash and sanitize toilet, urinal, and bathroom fixtures Clean and disinfect mirror, wash basin, and countertop

Comments:

Unless noted, services performed were satisfactory.

Conducted by: Date:

Contracting Officer's Representative

LINE ITEM 03

Quality Assurance Checklist

CARPET CLEANING AT THE DAVY CROCKETT DISTRICT

OFFICE

MONTH: DATE DATE

Cleaning Schedule Semi-Annually<Mav and October) Notify COR two weeks in advance of scheduled carpet cleaning Vacuum and spot treat all carpeting prior to shampooing Shampoo/steam clean all carpeting and treat with soil repellant Pick up and replace chair mats after shampooing/steam cleaning

Comments:

Unless noted, services perfo1med were satisfactory.

Conducted by: Date:

Contracting Officer's Representative

LINE ITEM 04

Quality Assurance Checklist

WINDOW CLEANING AT THE DAVY CROCKETT DISTRICT

OFFICE

MONTH: DATE DATE

Cleaning Schedule Annually (October) Notify COR two weeks in advance of scheduled window cleaning Wash windows inside and out Wipe all windowsills, frames, and casings to remove water spots Ensure windows contain no streaking or water marks

Comments:

Unless noted, services performed were satisfactory.

Conducted by: Date:

Contracting Officer's Representative

Page I

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

GENERAL SPECIFICATIONS

Scope of Contract:

These specifications cover the furnishing of all necessary management, labor, materials, equipment, supervision and other items necessary (except as specified as Government-furnished property) to satisfactorily perform janitorial services at the Davy Crockett Ranger District Office, Davy Crockett National Forest, National Forests and Grasslands in Texas.

Location and Description:

The work is located at the Davy Crockett Ranger District Office, State Highway 7, Ratcliff, TX 75858.

The Davy Crockett Ranger District Office is approximately 6,000 square feet in size with both carpeted and ceramic tile flooring. The District Office is typical of an office setting comprised of open office areas, reception area, conference room, kitchen and two multiple-use restrooms. Also included are a front porch and two side decks.

Government-Furnished Property:

The Forest Service will provide a door key for the Davy Crockett Ranger District Office as required for admittance of Contractor's employees after office hours. The Contractor shall be responsible if unauthorized entry to the building if gained by the use of the keys.

The Contractor shall provide all equipment and supplies required in the performance of this contract with the exception of the following:

Paper Hand Towels Toilet Paper

Trash Can Liners Light Bulbs

Liquid Soap

Contractor shall notify the Contracting Officer's Representative (COR) 15 days in advance of need for replenishment of Government-furnished supplies.

Work Schedule: Janitorial services shall be performed three days per week on Tuesday and Thursday and on Saturday or Sunday at the Davy Crockett Ranger Office after 3:30 pm.

It is the Contractor's responsibility to notify the COR of inability to perform duties on any particular day. The COR is to be notified prior to 3:00 p.m. on that day. This situation should not occur over four times per year. Anything in excess of this is grounds for default of contract.

Pre-Work Conference:

This contract will be administered by the Contracting Officer (CO). The CO may designate a Contracting Officer's Representative(COR) for the purpose of ensuring compliance with the specifications and provisions of this contract.

Prior to commencement of work, the CO will arrange a pre-work conference with the Contractor to discuss the contract terms and work performance requirements.

Before work starts, preferable at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or his designated representative shall be on the contract area whenever the work begins.

In the absence of the Contractor, his authorized representative will take such action as is required to keep the job in progress under terms of the contract. The presence of the Contractor's Representative and/or COR on the job will, in no case, relieve the Contractor of any responsibility for satisfactory performance.

TECHNICAL SPECIFICATIONS

General:

The Contractor shall personally, or through a competent foreman, supervise the work of his employees to ensure that the provisions of these specifications and the terms and conditions of this contract are being carried out. The Contractor, or a foreman, shall inspect daily all areas covered under this contract to ensure that all services are being provided.

For the protection of the building and its equipment and the facilitation of the business to be conducted therein, first quality cleaning will be required. Careless performance of work will not be tolerated.

Unsatisfactory work will be called to the attention of the Contractor and he/she will be required to correct the work deficiencies and improve the overall work results. Failure by the Contractor to comply with such requests will result either in the corrective work being performed by the Government, or others, and the cost charged to the Contractor, and/or in the termination of the contract.

The Contractor shall provide as many trained employees as necessary to perform the services herein specified and/or scheduled.

Protection of the Building and Equipment:

Contractor shall be responsible for any and all keys issued to them and shall be responsible for any costs incurred as a result of their loss or misuse.

All doors and other openings permitting access to the building shall be kept locked as directed by the Contracting Officer's Representative.

Only the Contractor and the Contractor's employees shall be permitted in the building during the working period.

After completion of work each day, the Contractor shall secure the building, checking to make sure each door is locked, all windows are closed and locked, and all lights are turned off, except 24-hour security lights. The Contractor will ensure that the security alarm system is enabled prior to leaving the building.

Telephone in the building may be used in case of emergency only.

Care shall be taken not to damage any equipment located in the building. Repair of any damage which occurs during cleaning shall be the Contractor's responsibility. To protect the Contractor all equipment shall be inspected jointly at the beginning of the contract period by the Contractor and the Contracting Officer's Representative or his designated representative.

GENERAL CLEANING TASKS:

The following tasks will be performed daily that cleaning is done:

Empty all waste containers and wipe or wash and change liner as needed. All waste shall be placed in outside disposal containers.

Empty all recycle containers throughout building and place in outside disposal containers.

Clean and disinfect kitchen countertop, appliances, and sink. Fill paper towel dispenser and replenish soap supply as needed.

Sweep, mop and disinfect kitchen and two back entrance area floors with cleaning material that removes all dirt, debris and stains from ceramic tile surface. Cleaners used will not be abrasive and will not damage ceramic tile.

Vacuum with electric vacuum cleaner all carpeted areas daily to remove dust, dirt and litter. Spot clean carpet to remove stains.

The following tasks shall be performed weekly:

Dust offices including furniture, overhead file cabinets, windowsills, ledges, door jams, pictures, wall hangings, and all other surfaces with a treated dust cloth. Contractor does not dust or clean computer equipment. Personal articles, papers, or plants shall not be moved in order to dust. Where possible, the Contractor should dust around them.

Clean glass countertops in reception area.

Wet mop chair mats as needed.

Clean and polish reception area drinking fountain.

Sweep front porch and remove spider webs from walls as necessary.

The following tasks shall be performed bi-weekly:

Clean all glass doors.

Dust copier room, file room, hallways, display cabinets and doorways.

Sweep two back decks and remove spider webs from walls as necessary.

The following tasks shall be performed semi-annual:

Waste containers shall be washed and disinfected as required but no less than twice during the contract period (twice each year).

Place window blinds in down position and dust thoroughly with soft cloth or feather duster. Blinds must stay in window frame. This task is to be completed twice during the contract period.

Clean wall light fixtures in kitchen and bathrooms.

SPECIFIC RESTROOM CLEANING TASKS:

The following tasks shall be performed daily that cleaning is done:

Wash and sanitize all toilets, seats, and urinal. No rust or encrustation shall remain.

Wash and disinfect all lavatory fixtures.

Wash and disinfect walls or cabinets near toilets.

Floors will be swept, mopped, and disinfected daily with cleaning material that removes all dirt, debris, and stains from ceramic tile surface. Cleaners used will not be abrasive and will not damage ceramic tile.

Mirrors, shelving, counters, dispensers, and chromium fixtures shall be damp-wiped and polished.

Spot clean walls and/or partitions, if needed.

Fill all paper towel dispensers, toilet paper dispensers and replenish soap supply as needed.

The following tasks shall be performed bi-weekly:

All surfaces other than the floor (baseboards, doors, and walls) will be cleaned with cleaning materials that will remove all dirt and stains from surfaces and grouted areas

APPENDIX A

Requirements Schedule

The Contractor shall supply the Forest Service with a list of names, addresses, and phone numbers of all employees who, at any time, assist in cleaning. The Contracting Officer's Representative (COR), will give Contractor a checklist to use to check off services done on each workday. All work shall be completed during the hours of 6:00 p.m. and 6:00 a.m.

local time.

Services to be Performed at each cleaning (all offices)

1. Vacuum all carpeting and rugs including under desks, filing cabinets, bookcases, around computer terminals, between areas such as space between filing cabinets and walls, desks and window, stairways, and under heat registers.

2. Dust all rooms, entry ways, and corridor spaces, including furniture, office equipment, computer desks, and windowsills. Desks shall be dusted only where papers and other items do not cover them. Damp wipe copiers, fax machines, and printers. Clean all conference room tables. Computer· terminal screens need only be dusted, never damp wiped.

3. Empty all waste baskets and other trash receptacles. Trash will be put in plastic bags and placed in outside locked trash dumpster. All recycled material shall be placed in the recycle storage unit.

4. Wash and sanitize toilet fixtures, seats, and urinals. Clean and polish wash basins.

Remove splatters around wash basins, counter tops, toilets, and urinals. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicides, and non-fragrant deodorant. Wipe/clean mirrors and fixtures. Sweep and damp mop floor with a disinfecting cleaner in restrooms and break room. Refill all toilet paper, paper hand towels, paper bags, soap, and toilet seat dispensers.

5. Spot clean all windows and glass areas in Visitor Center.

6. Clean and sanitize drinking fountain.

7. Sweep and pick up trash including cigarette butts around front and back exterior entryways, walkways, and restroom area.

Services to be Performed Weekly

1. Spot clean doors, door frames, baseboards, Visitor Center counter, and wall switches.

2. Mop bathroom and break room floors with a disinfecting cleaner. Wipe/clean bathroom stalls.

3. Clean shower area, stall, and floor in Locker Rooms restroom.

4. Wash and sanitize sink and counter area.

5. Replace light bulbs as needed.

Services to be Performed Monthly

1. Damp wipe all trash receptacles inside and out.

2. Spot clean all carpeting.

3. Spot clean and remove marks on all wall surfaces.

4. Wash and remove all marks on floors. Strip wax and re-wax.

5. Clean wall tiles in restrooms.

6. Mop back entryway, janitor's supply room, and telephone equipment room.

7. Scrub mop sink and clean janitor closet. If mop is to be left overnight, ensure mop is sanitized, disinfected, and cleaned with no odor.

Services to be Performed Quarterly

I. Clean all Venetian and window blinds. If there are objects by blinds that prevent cleaning, inform COR so that objects can be removed in order to clean the blinds.

2. High cleaning: dust, vacuum, or damp wipe all surfaces and objects 70+ inches above floor. This includes, but is not limited to; door ledges, moldings, tops of modular furniture, partitions, lockers, file cabinets, bookcases, clocks, pictures, plaques, heat registers, cold air grills, ceiling areas, etc.

3. Wash and sanitize trash can in break room.

4. Remove cobwebs and bugs from inside ceiling light fixtures.

5. Shampoo all carpeting and treat with soil repellant. The Contractor shall notify the COR two weeks prior to date set for shampooing carpet in order for employees to move light items up from the floor.

6. Shampooing schedule is as follows:

a. October - All carpets

b. December - All hallways

c. February - All hallways

d. May- All carpets 26

7. Carpet cleaning shall occur after normal business hours.

Services to be Performed Semi-Annually (May and October)

1. Wash all windows inside and out. Remove screens, wash, and replace. Wipe all sills, frames, and casings to remove all water so spotting will not occur. This includes the top portion of the Visitor Center windows, as well as the Work Center conference room.

Appendix B

Service Delivery Summary

Performance Objective SOW Para Performance Threshold Basic Cleaning Services.

Floors, baseboards, comers, and wall edges are free of dirt, dust, and debris. Trash is empty. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Ash containers are emptied and free of ashes. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale, and other deposits. Stairway s are free of dirt, debris, marks, smudges, scuffs, and other foreign matter. Carpets are free of dirt, debris, litter, and other foreign matter.

Dust is not visible.

1.2. and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Basic Restroom Cleaning Services. 1.3. and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Restrooms are disinfected and free of dirt, deposits, streaks, and odors. Shower is disinfected and free of soap films, scum, and other deposits. Toilets, urinals, and toilet stalls are disinfected and free of scale, stains, scum, and other deposits. Floors shall be clean and free of dirt, dust, debris, water streaks, mop marks, etc. Supplies are adequate until next service.

Periodic Cleaning Services. 1.4. and Contract

Specification

100% adherence to perfom1ance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Windows and Venetian Blinds are free of film, dirt, smudges, water, and other foreign matter. Carpets are free of stains and discoloration.

Emergency or Special Event Cleaning Services. 1.5. and Contract

Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report, Appendix D.

Ordered services meet requirements.

Appendix C Performance Requirements Summary

Required Service Standard (Referencing PWS) Allowable Deviation Method of Quality Assurance

Disincentive

Basic Cleaning Clean area of service to meet standards specified in Column I of the SDS

5% from standard Bi-Monthly Inspections/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Clean and Service Restrooms

Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard Bi-Monthly Inspections/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Periodic Cleaning (performed Quarterly or

Semi-Annually)

Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard Random Inspections/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

Special/Emergency Event Cleaning

Clean area of service to meet standards specified in Column 1 of the SDS and the delivery order for that task

5% from standard Random Inspections/ Quality Assurance Report, Appendix D

Rework at no cost to the Government.

l

Quality Assurance Checklist

MONTH: DATE DATE

Cleaning Schedule Daily Vacuum all carpets and runners Dust all rooms, entryways, furniture, light fixtures Empty all trash containers Wash and sanitize toilet fixtures, etc.

Damp mop bathroom floors and refill stock Clean all windows in front reception area, including glass on doors Damp wipe inside and outside water fountains Sweep and pick trash around office and restrooms Weekly Spot clean doors, frames, baseboards, etc.

Mop bathroom floors with disinfecting cleaner Clean bathroom stalls Clean locker room restroom (per schedule) Monthly Damp wipe all trash receptacles in and out Spot clean all carpeting and wall surfaces Wash and remove marks on floors. Strip and rewax Clean restroom wall tiles Mop kitchen area Scrub janitor's sinks Quarterly Wash all Venetian blinds and light fixtures

High cleaning - dusting, vacuuming, damp wiping all surfaces 70+ inches

Wash and sanitize breakroom trash can Remove cobwebs and bugs from inside ceiling light fixtures Semi-annually <Mav and October) Clean carpet at Ranger Station

Annually

Clean windows inside and outside at Ranger Station

Unless noted , services performed were satisfactory.

Conducted by: Date:

Contracting Officer's Representative

(vi) Description of Requirement (including a list of any attachments)

Floor Plan Wage Rates Additional information

• All employees are housed out of the District Ranger Station Office, a total of 28. There are 8 firefighters that work out of both locations.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Base and Option Years: 9/01/21 – 08/31/26

The Office is located at 18551 State Highway 7 East in Ratcliff, TX.

The Work Center is located at FM Road 227 in Ratcliff, TX.

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