Attachment 1- PWS Revised 3-4-22 (Amend2).pdf

12444121Q0017 Attachment 1

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project

General Information

1.0 Scope of Work

2.0 Background

3.0 Compensation/ Forest Service Responsibilities

Contractor Requirements

4.0 Schedule/ Requirements/ Tasks

6.0 Contractor’s Key Personnel

7.0 Non-Compliance

Project Custodial operations and grounds maintenance for Rocky Bluff Campground and Harmon Den Campground and custodial operations for Harmon Den Parking Area

General Information

1.0 Scope of Work

Custodial operations and grounds maintenance for two campgrounds and custodial operations for one parking area toilet facility located on the Appalachian Ranger District of the Pisgah National Forest.

2.0 Background

Rocky Bluff Campground is located in Madison County 3 miles south of the town of Hot Springs off Hwy 209. There are

(17) campsites in the lower loop, each site consisting of a picnic table, tent pad, and grill. There are (4) double unit bear proof trash receptacles in the lower loop. There is (1) 580 square foot restroom facility with 6 toilets, 6 toilet paper dispensers, 2 urinals and 4 sinks. Water is provided by a well system managed by the Forest Service. The peak use period for Rocky Bluff Campground is in June, July, and holiday weekends.

Harmon Den Campground is in Haywood County and can be accessed from Exit 7 Harmon Den via Cold Springs Rd.

There are 10 sites in the upper loop available for use, each with a picnic table, tent pad, 4 horse stables, and fire ring.

There is one 168 sq ft vault toilet facility with (2) holes, 2 toilet paper dispensers and 2 standard garbage bins; there is no sink and no paper towel dispensers. There are (4) double unit bear proof trash receptables. There is a deep well hand pump system that can be utilized for water. The peak use period for Harmon Den Campground is in June, July, and Holiday Weekends.

Harmon Den Parking Area is in Haywood County and can be accessed from Exit 7 Harmon Den via Cold Springs Rd and is approx. 1 mile west of the campground. It is a 72 square foot single vault toilet facility with one hole and one toilet paper dispenser holding 3 rolls; there is no sink and no paper towel dispensers. There is (1) large garbage bin inside the facility.

3.0 Compensation/ Forest Service Responsibilities

A. Compensation: The Forest Service agrees to pay the contractor for services described herein upon receipt and approval of an invoice for the monthly period(s) invoiced. Payments will be full compensation for all work covered in this contract including but not limited to, furnishing labor, equipment, transportation, supplies and materials necessary to complete the work.

B. Forest Service Responsibilities: The Forest Service will be responsible for repairs due to normal wear and tear, renovation work, repairs to pavement, parking areas, sidewalks and curbs, maintaining the water supply and public utilities. The COR will conduct frequent, unscheduled inspections and maintain documentation noting conditions and compliance with contract requirements. The COR will communicate with the CO regarding contract compliance.

Contractor Requirements

4.0 Schedule/ Requirements/ Tasks

Schedule: The Schedule of Items consist of tasks to be performed on the two (2) Campground Areas and (1) Parking Area Toilet Facility and the time periods that the services are to be performed during the calendar year. See Attachment 2.

A. Janitorial Services Within the season of May 24 through September 7, two cleanings in a seven-day period are to occur on a Monday and Friday unless alternate days are approved by the COR. Additional Saturday cleanings are required over the holiday weekends of Memorial Day, Independence Day, and Labor Day. Alternate cleaning days must be approved in advance by the COR. Janitorial services must be initiated between the hours of 9am and 1pm and completed no later than 5pm.

The contractor’s responsibilities shall include, but are not limited to the following list of Janitorial Services and the contractor shall provide all necessary labor, supplies, equipment and materials for maintenance of these areas: Recreation area buildings, utility and storage room interior and exterior.

Daily Cleaning Routine

1. Sweep and wet mop floors, scrub soiled spots when necessary

2. Dust walls and ceiling for cobwebs

3. Empty all garbage receptacles

4. Refill dispensers including hand towels, hand soap, and toilet paper to maximum capacity

5. Clean toilet partitions, waste receptacles, and doors

6. Sanitize and clean toilet bowls and toilet seats and/or vault toilet interior and exterior

7. Sanitize and clean urinals

8. Clean hardware (push plates, kick plates, etc)

9. Clean mirrors

10. Remove graffiti (after COR has been notified and approves cleaning agent)

11. Sweep exterior building removing insect and animal nests

12. Clean exterior building to remove dirt and mildew

13. Sanitize and clean water fountain

14. Inspect and report any need for major repairs such as leaks in roof, damage to doors, windows, gutters and downspouts, etc.

General

1. No flammable liquids shall be stored in buildings without written approval from the Contracting Officer

2. Materials, equipment stored in utility/storage building will be kept neat and orderly

3. Chemicals or hazardous materials are to be stored in designated areas in accordance with manufacturer recommendations

B. Maintenance of Grounds

“Grounds” includes, but is not limited to; parking areas, lawns, drives, walkways, picnic areas, camping areas, and undeveloped areas within the site. The contractor shall provide all necessary labor, supplies, equipment, and materials for the maintenance of these areas.

1. Vehicle/Pedestrian areas

Sidewalks, gutters, parking lots and drives shall be kept free of litter and grass clippings. Trash is to be picked up and disposed of, not swept into grass areas or ditches

2. Trash receptacles

a. Waste is to be collected from in and around trash receptacles and liners are to be replaced with approved liners. There are (4) double units at Harmon Den and (4) double units at Rocky Bluff for a total of (8) double units. There are (2) standard garbage bins inside the Harmon Den campground toilet facility and (1) standard garbage bin inside the Harmon Den Parking Area toilet facility. Trash collection is required twice weekly on Mondays and Fridays with an additional Saturday collection required on the holiday weekends of Memorial Day, Independence Day, and Labor Day. Never allow trash receptacles to overfill. Wash the inside and outside using disinfectant solution monthly to maintain odor-free containers.

b. Trash will be disposed of after each collection at an approved municipal or commercial trash disposal facility.

c. If the site contains recycling containers, the Contractor shall be required to empty the recycling containers, sort and dispose of recycling materials at an approved recycling facility

C. Lawn Maintenance May 24th- September 7th is defined as the growing season for this contract. Treatment area includes all grass areas within Rocky Bluff Campground including half of the former day use area and road banks (approximately 10 ft. roadside or until tree line). Treatment area for Harmon Den Campground includes all grass areas including but not limited to camp sites and around the restroom facility, waste collection containers, and administrative signs and gates.

Mowing of Grass

a. Debris and trash in lawn shall be removed prior to mowing

b. Numerous mowing cycles performed as needed during the growing season to maintain a neat appearance. Work is to be completed in a uniformly cut manner, with no uncut streaks of grass or scalping. The height of the mowing cut will be no lower than 3 inches and grass height is not to exceed 6 inches. Historically mowing has been needed approximately twice monthly.

c. All mowing equipment shall have deflector shields or bag attachments in place at all times. Excess clippings shall be removed from sidewalks, drives, etc. and blown off building sides, glass surfaces, and structures after mowing. Proper warning signs should be placed when working in areas adjacent to pedestrian traffic or vehicles.

d. Mowing shall not be conducted on Saturdays, Sundays, or holidays unless approved in advance by the Contracting Officer or the COR. All elements of a mowing cycle shall be completed within a 36-hour period. No partial mowing will be allowed unless weather forces delays. If rain or wet grass conditions exist, the contractor shall finish the cycle as soon as favorable conditions exist.

e. All grassy areas must be mowed

2. Edging and Trimming

a. All curbs, sidewalks, retaining walls, etc. will be trimmed as needed during the growing season to maintain a clean and neat appearance.

b. Trimming around trees, shrubs, signs, poles and structures shall be performed during each mowing cycle as necessary. Care should be taken to protect the trunks and stems of all plants and sign posts.

3. Plantings

a. Tree removal will be performed by others. No vegetation will be removed by contractor without written permission by the Contracting Officer.

D. Camp Sites

1. Fire rings, picnic tables and grills will be maintained and clear of excess leaves and debris within site footprint. Specific to Harmon Den Campground remove remaining horse feed and hay remaining in mangers to avoid attracting wildlife species such as black bear and elk.

2. Ashes and debris in fire rings and pedestal grills are to be removed and disposed of off-site

3. All firewood left on site will be stacked neatly

5.0 Deliverables and Site-Specific Requirements

CONTRACTOR-FURNISHED PRODUCTS, SUPPLIES AND EQUIPMENT

Contractor shall purchase and use Bio-Based Products in accordance with 7U.S.C.8102(c)(3) and FAR 52.223-1 Biobased Product Certification submitted by the Contractor.

Contractor shall purchase supplies in accordance with 48 CFR 52.208-9 and FAR 52.208-9 Contractor Use of Mandatory Sources of Supply or Services. Materials and equipment shall be of the type and quality used in large scale commercial cleaning operations, shall meet the requirements specified herein, and shall be approved by the Contracting Officer’s Representative (COR) before use.

SITE SPECIFIC REQUIREMENTS

A. Materials and Equipment: All materials and equipment are to be provided by the Contractor; cleaning materials and supplies such as, but not limited to toilet paper, paper towels, mops, brooms, paper towels, plastic trash bags, etc.

B. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer or Contracting Officer Representative (COR) prior to use.

C. Cleaning and Disinfecting: The contractor shall clean all visible dirty surfaces using general detergents or cleaning products compatible with the surface materials being cleaned and in accordance with directions provided by the product manufacturer. Cleaning shall be accomplished per the current CDC guidelines for cleaning a facility (see link below).

CDC cleaning guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

EPA list of disinfectants: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

If a site has had a suspected case or a confirmed case of COVID-19, then the current detailed guidelines from CDC must be followed to ensure a thorough and comprehensive disinfection and sanitization has been accomplished.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

D. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

E. Federal Holidays: The contractor is expected to work on scheduled workdays (see Attachment 2 document) even if it falls on a Federal holiday. This applies only to Federal holidays that fall within the service performance dates of May 24 to September 7.

6.0 Contractor’s Key Personnel

A. General: The contractor is to make their own review of contract requirement as specified in SOW document and appropriate for job site conditions. The contractor is responsible for all work included in SOW document and the first priority of staff shall be to maintain toilet facilities. The Forest Service will not be responsible in any way to the contractor’s staff for damages, destruction or loss to the contractor’s equipment, supplies, materials or tools or the personal property of the staff. The contractor will be responsible for all repairs, regardless of cost, resulting from the negligence of the contractor or the contractor’s employees.

The contractor’s staff are to be polite and assist the public with general information as possible while representing the Forest Service in a professional manner. Contractor staff shall not wear clothing that is political or offensive in nature. The Forest Service reserves the right to require the contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and or making a bad reflection of the Forest Service to the public.

B. Staffing: The contractor shall provide qualified staff to satisfy the contract requirements at all times. At least one

(1) English speaking employee must be on duty during all staffing hours.

C. Supervisor: The contractor shall provide a daily operations supervisor for supervision of employees. The supervisor shall be available by telephone for immediate contact. The supervisor shall have the authority to take immediate action to correct conditions determined by the Contracting Officer or COR to be unsafe, unsanitary, or unsatisfactory. The supervisor shall be located within 2 hours travel time to the area and will be required to follow up on public complaints and/or problems with staff.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

7.0 Non-Compliance

When the Contracting Officer (CO) or Contracting Officer’s representative (COR) observes the contractor has failed to adequately perform any of the services for which the contractor is responsible, the CO or a designee will take the following action:

A. Non-Compliance: When services are not provided in accordance with the contract, the contractor’s daily operations supervisor will be notified and directed to correct services within 24 hours

B. Follow up on Non-Compliance: An inspection of non-compliance items will be made after 24 hours by the Contracting Officer or COR. The contractor’s daily operation’s supervisor may request to attend the inspection. If the inspection shows the issues have been corrected or satisfactory progress has been made, the notice will be rescinded, however if non-compliance remains the supervisor will be given notification of non-compliance in writing.

C. Services Restored by Contracting Officer: If the contractor fails to correct the work, the CO may proceed to have the work performed by other forces. The cost of the work performed including materials, labor, and equipment will be deducted from payment due the contractor on his contract.