12444024Q0046.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

USDA-FS CSA EAST 2

4440 CODE 16. ADMINISTERED BYCODE

X

X

X

541350

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR4440

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/01/2024 1700 ED

06/04/2024

573-528-2321MARIAN FEIST

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12444024Q0046

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 49 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

USDA-FS CSA EAST 2

15. DELIVER TO

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA EAST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Blanket Purchase Agreement for Region 8 to provide contract inspection and miscellaneous support services for the Southern Region of the USDA Forest Service, hereafter referred to as Agency.

Question due NLT 14 June 2024 at 4:00 CT / 5:00 ET Quotes/Proposals are due 1 July 2024 at 4:00 CT /

5:00 ET

ALL QUOTES/PROPOSALS SHALL BE SENT TO

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

MARIAN W. FEIST

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

6-4-2024

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

marian.feist@usda.gov

Delivery: 08/01/2024

Period of Performance: 08/01/2024 to 07/31/2027

0001 Contract Inspection Support & Misc. Services 16 EA

Product/Service Code: H338

Product/Service Description: INSPECTION-

CONSTRUCTION, MINING, EXCAVATING, AND HIGHWAY

MAINTENANCE EQUIPMENT

CO: Marian Feist at marian.feist@usda.gov

501-653-7435

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

49 2 of

USDA Forest Service Southern Region

Blanket Purchase Agreement for

Region 8 Contract Inspection Support & Misc. Services

REQUEST FOR PROPOSAL

R8 Contract Inspection Blanket Purchase Agreement

This Request for Proposal (RFP) is issued to solicit services to provide contract inspection and miscellaneous support services for the Southern Region of the USDA Forest Service, hereafter referred to as “Agency”. If a contractors’ proposal is accepted, the government intends to award one or more BPA awards per service area.

The BPA awardees will provide services for three (3) years. The Request for Proposal includes the following sections: 1. Administrative Information

2. Section B Schedule of Items

3. Section C Statement of Work

4. Section F Deliveries and Performance

5. Section G Contract Administration

6. Section H Special Contract Requirements

7. Section I Terms and Conditions

8. Section J Attachments

9. Section L Instructions to Offerors

10. Section M Basis of Award

Proposals must be presented in three volumes: (1) a written technical proposal, (2) past performance questionnaires, and (3) a written pricing proposal (see Section 2: Schedule of Items). Written technical proposals shall address, at a minimum:

(A) Firm Qualifications; (B) Qualifications of Key Personnel (assigned); (C) Personnel by Inspector Type; and (D) Quality Control Management.

The Forest Service will use the evaluation criteria specified in Section M to evaluate responsive proposals.

One or more BPA awards will be made based on procedures set forth in Section M. The government reserves the right to make partial awards to more than one vendor if deemed necessary. If a vendor would only like to be considered for specific line items they must specify as such in their technical proposal.

The Government’s obligation under this Request for Proposal is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for all or part of the order requirements.

Section B: Schedule of Items

B.1 BLANKET PURCHASE AGREEMENT

The ceiling rates shall apply for the full three (3) years, for payment purposes. Fully loaded rates for the key personnel/staff/skills for this 3-year BPA must be identified in the technical proposal. The schedule of items in Section B.2, and the associated labor category rates, shall reflect fully burdened ceiling rates, which represent the maximum, fully loaded rates. The ceiling rates listed in the contract award must be fully burdened labor rates to be inclusive of profit, fringe benefits, salary, and indirect rates. Responses to individual call orders must include rates, which are equal to or lower than the ceiling rates proposed in response to this solicitation. Firm Fixed Price BPA Calls (Call Orders) will be issued against this BPA, based upon a combination of applicable rates and other applicable prices as stated in the schedule.

The individual calls to be issued under this multiple award BPA will be based on performance-based work statements included in each BPA Call. This multiple award BPA will establish agreed upon rate ceilings for various labor categories. Multiple contractors are expected under this multiple award BPA. Consequently, competition of each BPA Call will occur among the multiple awarded BPA holders as established by the BPA ordering procedures in accordance with FAR Part 13.303. Factors such as (but not limited to) price, past performance on prior Call Orders issued outside and under this multiple award BPA (i.e. quality of deliverables/services, timeliness, and cost control), and potential impact on other orders placed with the contractor (e.g. capacity issues) may be considered in determining establishment of individual call orders.

B.2. SCHEDULE OF ITEMS (SOI)

CLIN DESCRIPTION UNIT OF

MEASURE

CEILING RATES*

0001 Building Inspector WEEK $ 0002 Bridge/Structures Inspector WEEK $ 0003 Concrete Inspector WEEK $ 0004 Environmental Inspector WEEK $ 0005 Roads Inspector WEEK $ 0006 Trails Inspector WEEK $ 0007 Building Inspector DAY $ 0008 Bridge Inspection DAY $ 0009 Concrete Inspector DAY $ 0010 Environmental Inspector DAY $ 0011 Roads Inspector DAY $ 0012 Trails Inspector DAY $ 0013 Engineering Aid DAY $ 0014 Construction Scheduler HR $ 0015 Cost Estimator HR $ 0016 Material Testing LUMP SUM

(Negotiated Pay Item)

$ N/A

Measurement Terms and Definitions

1. HR - Hour

2. Day - A calendar day beginning and ending at midnight, lasting 24 hours. Round portions of a day up to the full day.

3. Each - One entire unit. Measure the actual number of units completed and accepted.

4. Lump Sum - Do not measure directly. The bid amount is complete payment for all work described in the contract and necessary to complete the work for that pay item. The quantity is designated as "All".

Estimated quantities of lump sum work shown in the contract are approximate.

5. Week - Measure portions of a week by prorating based on the total days worked. A week is defined as five 8-hour days, four 10-hour days, or a combination of hours and days (not to exceed a total 40 hours and no more than 11.5 hours in a single day), typically Monday through Friday between the hours of 0600 and 2000 local time. Meal breaks are not included in the total hours.

* The offeror must provide firm fixed price (FFP) labor rates for all labor categories that they are seeking consideration. Labor Hour rates will be evaluated for the price competition; however, orders must be issued as FFP at all times. Call Orders will be issued as a service task not as a labor/hour contract. All hourly labor rates are to be fully loaded, inclusive of direct costs, indirect costs, overhead, profit, and incidental materials costs.

Travel costs (i.e. lodging per diem, meals & incidental expenses (M&IE)) must be separately identified at the BPA Call level. Travel and M&IE must be limited to rates established by the U.S. General Services Administration (GSA) in the location where work is performed. Refer to GSA link below for per diem rates based on locations where work is performed:

• GSA --- https://www.gsa.gov/travel?gsaredirect=per-diem-rates-lookup&action=perdiems_report&state=FL&fiscal_year=2019&zip=&city=tallahassee

B.3. SERVICE AREA

Please indicate which states you would like to be considered for award. If you would like to perform work for all locations, please check all boxes.

AREA COVERAGE AWARD

CONSIDERATION

(Yes or No)

Virginia North Carolina Tennessee Florida Alabama Georgia South Carolina Arkansas Louisiana Oklahoma Texas Mississippi Kentucky Puerto Rico

B.4. OPEN MARKET ITEMS

For administrative convenience, BPA orders may include "open market" items (e.g., items that have not already been priced, evaluated and awarded on the Contractor's BPA schedule of items) as long as the value of "open market" items included in the order do not exceed the applicable micro- purchase threshold as defined in FAR 2.101. The items must also be clearly identified as "open market" items. The Ordering Contracting Officer may authorize you to buy non-priced open market items that can be negotiated at the call order level.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. SCOPE

The Contract Inspector (CI) shall serve as the Government’s inspector or site representative on construction, services, and other projects to assist with the monitoring of post award contract administration or similar activities. The vendor shall also provide competent and knowledgeable personnel for additional miscellaneous support services as identified in the Schedule of Items, including Engineering Aid, Construction Scheduler/Cost Estimator, and Material Testing.

Provide services on USDA Forest Service contracts for the following subject areas and specialties.

Subject Area Specialty

Buildings Electrical Plumbing

HVAC

Roofing Structural Fire Alarm & Sprinkler Inspections Water & Wastewater

Bridges/Structures Road bridges Trail bridges Culverts Other Engineered Structures (e.g. retaining walls)

Concrete Structural Concrete Non-structural Concrete

Environmental Water Systems (transmission & treatment systems) Wastewater Systems (transmission & treatment systems)

Roads Aggregate Base and Surfacing Asphalt Paving Asphalt Surface Treatment Road Reconstruction (including drainage structures) Parking Lots

Trails Natural Surface Paved

Engineering Aid Engineering Data Collection Topo Surveying Assistance Storm Damage Assessment

Construction Scheduler

Prepare Construction Project Schedules Construction Schedule Analysis

Cost Estimator Prepare Construction Cost Estimates

Pricing Analysis

Material Testing Concrete Compaction Soil Classification Other

C.2. PERIOD OF PERFORMANCE

The agreement period of performance is for three (3) years from the date of award. The agreement time shall begin with issuance of signed BPA.

C.3. INVOICES AND PAYMENTS

Invoices for final payment must be so identified and submitted. When the order is complete no further charges shall be billed.

Invoice Processing Platform: This purchase order shall require all invoices to be submitted digitally through the Department of Treasury’s Invoice Processing Platform (IPP), https://www.ipp.gov. The contractors must follow the instructions on how to register and submit invoices via IPP as prescribed in the communications from USDA Treasury. For more information concerning IPP please visit http://www.fs.fed.us/business and further information will be discussed between the awardees and the Contracting Officer.

C.4. PERSONNEL QUALIFICATIONS

Documented and demonstrated experience/education/training in the individual subject areas is expected.

Certifications and/or licensing is not mandated but shall be listed for individual subject areas for assigned personnel.

Ability to read, write, speak English (All locations).

Ability to read, write and speak technical Spanish (Puerto Rico only).

C.5. GOVERNMENT-FURNISHED PROPERTY

As specified in individual Call Orders.

C.6. GOVERNMENT QUALITY ASSURANCE

Quality assurance will be performed by the Government during the contract at regular intervals. Methods may include visual survey and review of Contractor quality control documents. Deduction for work may include rework at no cost to the Government or Government acceptance with price reduction.

C.7. CONTRACTOR QUALITY CONTROL

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this agreement. The role of the Government is quality assurance to ensure performance standards are met.

Records of quality inspections must be kept and made available to the Government throughout the performance period and for the period after call order completion until final settlement of any claims under this contract.

http://www.ipp.gov/ http://www.fs.fed.us/business

A quality control management plan must be provided within thirty (30) days of contract award. The plan must include:

(1) contractor surveillance procedures for establishing quality control, (2) control procedures for security of Government-provided items such as keys and lock combinations; (3) location of the inspection documents; (4) corrective or preventive actions that will be taken to meet quality standards; (5) qualified and competent quality control personnel, and (6) a customer comments feedback system.

C.8. GENERAL DUTIES, RESPONSIBILITIES, EXPECTATIONS

Contract Inspector’s (CI) primary duties and responsibilities are:

(1) Check the Contractor's performance to ensure compliance with the contract requirements. Inspectors shall notify the Government’s Contracting Officer (C.O.) and Contracting Officer Representative (C.O.R.) for final acceptance and/or approval of contractor’s work or specified items and/or activities that are performed in accordance with the specifications. If deficiencies or unsatisfactory work being, or about to be, performed are observed, the inspector should prevent the action by pointing out the specification requirements to the Contractor and immediately notifying the C.O. and COR. Questionable matters or indications of needed changes or extensive corrective action by the Contractor should be promptly referred to the CO and COR.

(2) Maintain an up-to-date and documented contract file. This includes the preparation of a Contract Daily Diary (Attachments -FS 6300-20 and FS 6300-20A) each day on the job to document the facts or occurrences relevant to this contract as they develop. An electronic copy of each diary shall also be provided for CO/COR record-keeping, either in addition to or in place of a hard copy.

(3) Maintain relations with the Contractor and his representative that are most beneficial to work progress and the

Government's best interests. Official communications relevant to the contract should be directed to the Contractor or his authorized representative, as the inspector has no authority or responsibility to supervise other employees.

Contract Inspector (CI) Detailed Responsibilities and Duties

A. The CI is responsible for:

1. Verifying that all construction activities comply with contract requirements and work is performed in accordance with good construction practices.

2. Verifying that materials and equipment incorporated into the project meet contract requirements.

3. Monitoring contract labor requirements.

4. Providing adequate and accurate reports.

5. Verifying that applicable construction safety standards are met.

6. Verifying that approved Contractor submittals are available before work is performed.

7. Verifying that actual construction progress agrees with approved progress schedules.

8. Notifying the COR immediately if unanticipated archeological materials are encountered during construction so that appropriate action may be taken to preserve such materials.

9. Monitoring contract compliance with appropriate and applicable Federal Acquisition Regulations (FAR).

B. No USFS employee or contract CI may instruct the Contractor, or the Contractor’s employee regarding how or when to perform work required by the contract. The CI and COR are responsible for ensuring that the USFS gets what it contracted for, but are not responsible for directing the work of the Contractor.

C. Only the CO is authorized to modify the contract. Such changes will be accomplished by a written modification from the CO. The CI is responsible for notifying the COR immediately if an unauthorized employee orders a change in the contract. As a means of expediting changes and precluding possible delays, the CO may verbally direct the Contractor to proceed with a change pending issuance of a formal written modification.

Engineering Aid (EA) Responsibilities and Duties

A. The EA is responsible for:

1. Assisting the government with minor assigned engineering duties, such as field data collection or as a surveying aid. Surveying aid duties may consist of holding a surveyor rod while the Government Surveyor records the data.

2. After catastrophic events, the EA may be assigned to assist the Government Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) with storm damage assessments. Storm assessment may include measuring damages caused by the catastrophic events, sketching the damages, and quickly calculating preliminary repair costs. The Govt. CO and/or COR may provide the EA with records of old cost estimates, RS Means for cost estimating, and/or templates for estimating repair costs.

Construction Scheduler / Cost Estimator

A. The government may request construction schedule preparation or analysis to reasonably determine anticipated project timelines, impacts of construction sequencing on government operations, construction progress, or other related schedule concerns.

B. Preparation of cost estimates, of varying levels of detail, for infrastructure designs may be requested to assist the government with accurate costing models. Price analysis may be requested to individually assess price reasonableness.

Materials Testing

A. The government may request independent testing of specific materials such as concrete, materials placed for compaction, soil classification, or other related engineering testing for validating existing conditions or constructed materials performance. Specific tests and applicable specification standards that may apply to those tests will be stated in the specific call order. This testing does not include engineering opinion about the test results.

C.2. TECHNICAL SPECIFICATIONS & PERFORMANCE STANDARDS

C.2.1. Contract Inspector guidelines, duties, and responsibilities:

A. Thoroughly familiarize yourself with the terms and conditions of the contract and your authority in administering these terms and conditions B. Keep abreast of the Contractor’s work accomplishment as compared with contract time and the approved schedule. Discuss currently with the contractor any phase of the job that may be lagging and needs attention to assure completion on schedule and within the overall time period set in the contract.

C. In connection with compliance with plans and specifications, report to the Contracting Officer’s Representative only questions of fact arising in regard to: quality and acceptability of materials furnished and work performed; acceptability of equipment to be used; manner of performance and rate of progress of the work; interpretation of plans and specifications; acceptable fulfillment of the technical phases of the contract on the part of the Contractor; and disputes and mutual rights between Contractors working on projects in the same area. Avoid arbitrary and capricious action and consider all facts before arriving at recommendations on the foregoing matters.

D. Notify the Contracting Officer’s Representative of recommended minor changes in plans and specifications as authorized by the contract to meet on-the-ground conditions where such changes do not affect the contract time or price.

E. Submit recommendations in advance to the Contracting Officer’s Representative on changes requiring contract amendments and modifications, final acceptance of the completed project, and disputes concerning questions of fact.

F. Notify the Contractor and Contracting Officer’s Representative of any defective materials furnished by the Contractor or any work not properly performed. Rejection of defective materials or work is the responsibility of the Contracting Officer’s Representative and the Contracting Officer.

G. Notify the Contractor of any deviations from the contract specifications and/or provisions. Report to the Contracting Officer’s Representative any refusal or failure by the Contractor to comply with such contract provisions.

H. As directed, ensure that the “Equal Employment Opportunity” poster is displayed and maintained in a prominent place at the site of work during the life of the contract.

I. Refer all requests by Forest Officers or their representative(s) to the Contracting Officer’s

Representative.

J. Maintain the official contract diary for each day you are on the project, covering type of activities number of work shifts, units of major equipment operating, and progress of work in relation to program schedules, physical difficulties encountered, weather conditions, and other matters considered of importance in the execution of the job.

K. Initiate estimates of progress payments as provided for in the contract, and maintain progressive record of payments made.

L. Maintain a contract file of all documents, including the project diary, written orders and other records prepared incident to administration of the contract, for review by the Contracting Officer at the time of final acceptance of the completed job. Prepare for the Contracting Officer’s Representative all orders and correspondence affecting contract administration. All such orders and correspondence will be signed by the Contracting Officer’s Representative over the title “Contracting Officer’s representative”.

M. Where firm assigns assistants to support a task order, organize and supervise the work of such aides assigned to the job.

N. Make certain that the “Wage Rate Information” poster, which has attached to it the minimum wage rate determination, is displayed and maintained in a prominent place at the work site during the life of the contract.

O. Make spot checks of weekly payrolls and periodic checks on the assignments and classifications of the Contractor’s employees to ascertain if all wages and labor requirements of the contract are met by the Contractor. Make sure that payrolls and certifications of Contractor and Subcontractor are submitted weekly.

P. Whenever the Contractor claims that he has encountered a differing site condition, as outlined under the Differing Site Condition Clause (FAR 52.236-2)(APR 1984), immediately instruct the Contractor to contact the Contracting Officer’s Representative and, at the same time, fully inform the Contracting Officer’s Representative as to such conditions together with your recommended action to be taken.

C.2.2. Project Inspector Files

A. The CI must maintain a complete set of files on-site during construction for each project.

Correspondence should be filed chronologically. Files should be subdivided into sections as follows:

1. Contract (including plans/specifications)

2. Correspondence

3. Payments

4. Change Modifications

5. Daily Logs / Daily Diaries

6. Telephone Logs

7. Submittals/Shop Drawings/Samples (filed in sequence of contract specification divisions)

8. Testing reports

B. Prior to the project’s final inspection, the CI should scan all files and remove irrelevant material. The COR should review the material removed and approve its disposal. Remaining files must be turned over to the project manager.

C.2.3. Contract Daily Diary (FS 6300-20 and FS 6300-21) Contract Daily Diary Requirements

This report is used more than any other as a record of the job status. It is the basic reference for preparation of the CO’s Final Decision on disputes. Therefore, it must be accurate, verifiable, complete, and concise. This is effectively done by taking notes during inspections rounds. Use of the attached forms (FS-6300-20 and FS-6300-21) is required.

Preparation of Daily Logs:

1. There should be a log entry for each day of on-site inspection from Notice to Proceed to final acceptance including days on which no work is performed.

2. Contract Number: Number of contract inspected. (Note: If there is more than one contract inspected on a given day, use one report for each contract number. Do not report two or more contracts on same log.).

3. Report general weather conditions for the day. (Example: cloud cover, temperature, precipitation and wind.).

4. Materials delivered to job site since last inspection or during the inspection period.

5. Equipment on site, including equipment arriving and departing during the inspection period.

6. Workers on the job site (for example):

Contractor (or Sub-) Foreman Mechanic Laborer ABC Const. 1 1 ABC Const. 1 2 XYZ Const. 1 1 2 XYZ Const. 2

7. Narrative Report: Concisely note work performed including locations and record events or conditions that could have a bearing on possible claims or disputes. For example:

a. Carpenter-Installed shoring on 40 linear feet of ditch north of office.

b. Backhoe arrived at 8:45 a.m. and Backhoe Operator-Excavated 40 linear feet of ditch, (0+00- 0+40), encountered rock bottom 18 inches from station (0+10 to 0+15).

c. Electricians-Installed 30 linear feet 3-inch PVC conduit and 2 pull boxes in SW corner of building.

d. Visitor, arrived at 11:00 a.m., left at 2 p.m. (Include comments by Visitor)

8. Contract Daily Diaries must be signed and dated.

9. Use the title “Inspector” with signature block.

10. The Contract Daily Diary shall be forwarded to the CO with copies to the COR and project engineer at a minimum on a weekly basis or more frequent where warranted or requested.

C.2.4. Engineering Aid Perform duties as assigned with sufficient effort and attention to detail to provide information and assignment results that are timely, accurate, and reliable.

C.2.5. Construction Scheduler / Cost Estimator Prepare construction schedules, schedule analyses, cost estimates, or price analyses in accordance with accepted industry standards. Include narrative descriptions, assumptions, and other relevant information used to prepare such documents and analyses. Clearly identify what government furnished documentation is necessary to prepare the requested schedules, estimates, or analyses. Clearly identify if site visits and/or staff interviews are required to accurately prepare requested documents, and identify travel costs up front. Provide a clear timeline identifying the necessary tasks and estimated accomplishment of such tasks. Deliver finished documents electronically in pdf format in pre-established and agreed upon timeframes to the CO and COR.

C.2.6. Materials Testing Provide labor, materials, equipment, and transportation necessary to acquire material samples that are in conformance with pre-identified and applicable specifications and standards for the requested material testing. Provide a clear timeline identifying the necessary tasks and estimated accomplishment of such tasks. Provide a material testing report in conformance with industry standards for such documentation, inclusive of descriptions of sampling techniques, storage and handling techniques, testing standards used, and test results. Deliver finished testing reports electronically in pdf format in pre-established and agreed upon timeframes to the CO and COR.

C.3. ATTACHMENTS TO STATEMENT OF WORK-SPECIFICATIONS

Call Orders may contain attachments to the Statement of Work-Specifications. Attachments identified within a future Call Order are part of any resultant order.

SECTION F DELIVERIES OR PERFORMANCE

F.1 SUSPENSIONS FOR OTHER THAN GOVERNMENT’S CONVENIENCE.

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) Weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include but not be limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to become muddy or unsuitable; or (2) Failure of the Contractor to comply with Specifications such as but not limited to placement of frozen material in fills, placing of asphalts at temperatures lower than those specified, performing work prior to prerequisite approvals, operating equipment not meeting fire requirements, or when conditions exist which do not meet safety requirements. Whether or not a suspend work notice is issued, the Contractor must be responsible for correcting any damage caused by his/her operation, whether inside or outside project limits, at no cost to the Government.

Such suspensions must not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and must not qualify for equitable adjustment.

F.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): https://acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Clause

Number

Title Date

52.242-14 Suspension of Work (APR 1984)

52.242-15 Stop – Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F.3 FAR 52.211-10 COMMENCEMENT PROSECUTION, AND

COMPLETION OF WORK (APR 1984).

The Contractor must be required to (a) commence work under this agreement within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than Call Order stated calendar days. The time stated for completion must include final cleanup of the premises.

F.4 SCHEDULES FOR AGREEMENT.

If Contractor's progress falls behind progress work schedule, the Contractor must take such action as necessary to improve his progress; in addition, the Contracting Officer may require Contractor to submit a revised schedule and proposed plan of work to ensure completion of the work within the time(s) set forth in the contract.

Contractor must schedule work to allow enough time for final inspections and any possible reworks to be completed by the contract end date.

F.5 CONTRACT PERFORMANCE TIME AND REQUIRED RATE OF PROGRESS.

The Contractor must start work promptly after receipt of a Notice to Proceed. Contract time will start on the date specified on the Notice to Proceed. Whenever it is determined that the environmental conditions become unsuitable, the Contractor will move to another area prescribed by the CO. When no other area is available, the work will cease. It is the responsibility of the Contractor to maintain contact sufficient to determine when conditions again permit work.

F.6. CONDFIDENTIALITY AND NONDISCLOSURE

Contractor-generated preliminary and final deliverables, all associated working papers, and other material USDA Forest Service deems relevant in the performance of task orders are the property of the U.S. Government and must be submitted to the Task Order Contracting Officer by the conclusion of the task order.

All documents produced for this project are the property of the U.S. Government and cannot be reproduced, or retained by the Contractor. All appropriate project documentation will be given to USDA Forest Service during or at the conclusion of this BPA. The Contractor shall not release any information without the written consent of the Task Order Contracting Officer.

Personnel working on any task order, at the Government's request, may be required to sign formal non- disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government and/or Contractor information and documents The Contractor shall not release, communicate or otherwise disseminate information to any other parties without the written consent of the Task Order Contracting Officer.

F.6.1 Protection of Information

The Contractor shall he responsible for properly protecting all information used, gathered, or developed as a result of work under this BPA. In addition, the Contractor shall protect all government data, equipment, etc. by treating the information as sensitive.

Sensitive but unclassified information, data, and/or equipment will only be disclosed to authorize personnel as described in the task order. The Contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment shall be returned to Government control; destroyed; or held until otherwise directed by the task order Contracting Officer. Items returned to the Government shall be hand carried or mailed to the task order Contracting Officer or other designee. The Contractor shall destroy unneeded items by burning, shredding or any other method that precludes the reconstruction of the material.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONSIDERATIONS

The BPA Contracting Officer is the only person authorized to make or approve any changes to the requirements or terms and conditions contained in this BPA. In the event the Contractor makes any BPA changes at the direction of any person other than the BPA Contracting Officer, the change will be considered to have been made without authority and no adjustment will be to cover any increase in cost incurred as a result thereof.

USDA Forest Service Southern Region points of contact responsible for administration of this BPA are:

Contract Officer: Marian Feist at marian.feist@usda.gov 1720 Peachtree Road, N.W., Ste. 876S Atlanta, GA 30309 2405 Phone: (404) 347-1635 Fax: (404) 347-4866

Contract Officer Representative: As designated on the FS-6300-6

G.2. DESIGNATION OF GOVERNMENT REPRESENTATIVE

G.2.1 The Contracting Officer or Purchasing Agent for both the BPA and subsequent calls will designate a Contracting Officer's Representative (COR) at the time of call order.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Approve Change Orders and Modifications

2. Take action to terminate the contract for default or Government convenience.

3. Make contract adjustments under the Differing Site Conditions clause.

4. Grant extensions of contract time.

5. Approve assignment of claims.

6. Make final decisions under the Disputes clause.

7. Make final acceptance under the contract.

8. Make final decisions under the Suspension of Work clause.

9. Make equitable adjustments.

mailto:marian.feist@usda.gov

10. Authorize change in amount of Payment Retention.

11. Approve subcontractors.

12. Approve payments with deductions or final payment.

13. Approve use and possession prior to completion.

14. Enforce the warranty provisions.

G.2.2 The COR may delegate duties for inspection and contract compliance to a qualified government inspector. The Inspector is responsible for checking the Contractor's compliance with the technical specifications, drawings, work schedule, and labor provisions at the site of the work. The delegation must be in writing and provided to the contractor at the prework meeting(s) or upon re-designation in writing of another qualified government employee.

G.3 CONTRACTOR’S REPRESENTATIVES.

At all times during performance of this contract and until work is completed and accepted, the Contractor must directly superintend the work or assign and have on the worksite competent representatives who are satisfactory to the CO and has authority to act for the Contractor.

All work will be performed in an organized and systematic manner as detailed in the contractors approved work schedule.

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a contract representatives (1) conversant in the English language and (2) able to read and understand the contract.

G.4 NOTIFICATION OF SUBCONTRACTING.

The Contractor must promptly notify the Contracting Officer upon entering into any subcontract arrangement. The subcontractor must have the experience and be equipped for such work. Subcontractor documentation will be submitted on a completed SF-1142 for construction or modified form for Service.

Subcontracting any portion of the contract must not relieve the Prime Contractor of any responsibility under this agreement. Any subcontract agreement must contain all terms and conditions of the prime contract.

G.5 NOTICE TO PROCEED.

A Notice to Proceed will be issued in writing by the Contracting Officer for each call order. No work must begin until receipt of this notice. Supplies should not be purchased prior to the Notice to Proceed or the Contractor will not be reimbursed in the case of a Termination of the contract. Contract time must commence on the day indicated on the Notice to Proceed.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

GENERAL ORDERING GUIDELINES

(a) A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts’’ with qualified sources of supply

(b) BPAs should be established for use by an organization responsible for providing supplies for its own operations or for other offices, installations, projects, or functions. Such organizations, for example, may be organized supply points, separate independent or detached field parties, or one-person posts or activities.

(c) The use of BPAs does not exempt an agency from the responsibility for keeping obligations and expenditures within available funds.

2. 13.303-5 -- Purchases under BPAs.

(a) Use a BPA only for purchases that are otherwise authorized by law or regulation.

(b) Individual purchases must not exceed the simplified acquisition threshold. However, agency regulations may establish a higher threshold consistent with the following:

(1) The simplified acquisition threshold and the $7 million limitation for individual purchases ($12 million for purchases entered into under the authority of 12.102(f) (1)) do not apply to BPAs established in accordance with 13.303-2(c) (3).

(2) The limitation for individual purchases for commercial item acquisitions conducted under Subpart 13.5 is $7 million ($13 million for acquisitions as described in 13.500(e)).

(c) The existence of a BPA does not justify purchasing from only one source or avoiding small business set-asides. The requirements of 13.003(b) and Subpart 19.5 also apply to each order.

(d) If, for a particular purchase greater than the micro-purchase threshold, there is an insufficient number of BPAs to ensure maximum practicable competition, the contracting officer must --

(1) Solicit quotations from other sources (see 13.105) and make the purchase as appropriate; and

(2) Establish additional BPAs to facilitate future purchases if --

(i) Recurring requirements for the same or similar supplies or services seem likely;

(ii) Qualified sources are willing to accept BPAs; and

(iii) It is otherwise practical to do so.

(e) Limit documentation of purchases to essential information and forms as follows:

(1) Purchases generally should be made electronically, or orally when it is not considered economical or practical to use electronic methods.

(2) A paper purchase document may be issued if necessary to ensure that the supplier and the purchaser agree concerning the transaction.

(3) Unless a paper document is issued, record essential elements (e.g., date, supplier, supplies or services, price, delivery date) on the purchase requisition, in an informal memorandum, or on a form developed locally for the purpose.

(4) Cite the pertinent purchase requisitions and the accounting and appropriation data.

(5) When delivery is made or the services are performed, the supplier’s sales document, delivery document, or invoice may (if it reflects the essential elements) be used for the purpose of recording receipt and acceptance of the supplies or services. However, if the purchase is assigned to another activity for administration, the authorized Government representative must document receipt and acceptance of supplies or services by signing and dating the agency specified form after verification and after notation of any exceptions.

(f) Ordering Procedures

(1) Competition Requirements

a. Ordering Competition Guidelines

i. The ordering activity need not contact each of the multiple-award BPA holders before placing an order if information is available to ensure that each BPA holder is provided a fair opportunity to be considered for each order.

ii. Ordering activities process orders as follows:

1. For orders at or below the micro-purchase threshold, an ordering activity may place orders directly with any BPA holder.

a. The ordering activity may place orders at or below the micro-purchase threshold with any BPA holder that can meet the agency needs. The ordering activity should attempt to distribute any such orders among the BPA holders.

2. For orders exceeding the micro-purchase threshold but not exceeding the simplified acquisition threshold.

a. In Accordance with FAR part 13.003, all call orders valued under the simplified acquisition threshold (S.A.T.) but above the micro-purchase authority shall be set-aside to small business awardees in the applicable service pool. In the event that the small businesses pool is non-responsive or price cannot be determined to be fair and reasonable, the Contracting Officer may consider and award a call order at or below the S.A.T. to a large business within the applicable service pool.

3. All vendors in applicable competition pools are eligible for awards above the S.A.T. and must be given fair opportunity to compete using simplified acquisition procedures.

a. Provide an RFQ to all BPA holders offering the required supplies or services under the multiple-award BPAs, to include a description of the supplies to be delivered or the services to be performed and the basis upon which the selection will be made.

b. Afford all BPA holders responding to the RFQ an opportunity to submit a quote

c. Fairly consider all responses received and make award in accordance with the selection procedures.

d. The ordering activity shall document evidence of compliance with these procedures and the basis for the award decision.

e. Prepare a limited sources justification if applicable.

iii. The ordering activity Contracting Officer shall document the circumstances when restricting consideration to less than all multiple-award BPA holders offering the required supplies and services.

CALL ORDER PROPOSAL REQUIREMENTS

(a) As the need exists for performance under the terms of this contract, any warranted Contracting Officer within United States Department of Agriculture and the Southern Region may notify the Contractor of an existing requirement and provide the Contractor with a Call Order Request. Additional specifications will be provided with the Call Order Request, as the Government deems necessary. Call Orders may be transmitted to the Contractor via mail, e-mail, or facsimile.

(b) Upon the receipt of a Call Order Request form from the Government, the Contractor must respond as specified in the Individual Call Order Proposal Request period as may be mutually agreed upon, prepare a Call Order Proposal containing the following documents and information:

1) Copy of the initial Call Order Request form with notation as to any items changed through negotiation (this will become the description of Work defining the quality and scope of work)

2) Call Order Price Proposal

3) Call Order Work Schedule

4) Call Order Quality Control Plan

5) Special Conditions or Reservations

6) Name of Proposed Subcontractor(s)

7) Resumes and certifications (if required) for those performing the call orders work.

(c) Site visits/Scoping, if necessary in the development of a Call Order Price Proposal will be considered as incidental to the work. It is the Contractor’s responsibility to perform accurate scoping to identify all tasks required to accomplish the work.

(d) Each Call Order Price Proposal must be prepared using the Schedule of Items. The Call Order Price Proposal must include all costs, including subcontractor costs. The Contractor’s Call Order Price Proposal must be prepared in sufficient detail to allow the Contracting Officer to conduct a thorough review and evaluation. Single total and lump-sum cost estimates will not be accepted. Major, significant components of work must be identified in the Proposal. The Call Order Price Proposal must be assembled into specific salient features of the work with each item assigned a unique line number and sufficient comment to clearly portray the specific work associated with that line item.

(e) Non-pre-priced work to be included in a Call Order must be proposed by the Contractor in a format acceptable to the Government.

(f) Upon receipt of the Contractor’s Call Order Price Proposal, the Government will review the proposal for completeness. The Government will negotiate with the Contractor when the proposed quality or level of work varies from what the Government desires. After agreement is reached, the Contracting Officer will issue a Call Order for performance of work.

(g) In instances where a quote is requested, Contractors should anticipate rapid quote submission times, usually within one or two days of issuing the Task Order.

(h) Ordering activities will require prospective Contractors to identify potential conflicts of interest and address/resolve any concerns prior to Task Order award.

AWARD OF CALL ORDERS

(a) A Call Order is the contractual instrument issued by the authorized and warranted Contracting Officer to the…