12443925F0002 GS-30F-0018U Capterpillar_FAR 8 Limited Sources Justification.pdf

FAR 8 Limited Sources Justification

Limited Sources Justification United States Department of Agriculture

FAR 8.405 Federal Supply Schedules Multiple Award Schedule Program

1. Identification of the agency and the contracting activity.

USDA Forest Service Supply Purchase for Caterpillar 305 Mini-Excavator

2. The nature and/or description of the action being approved.

New delivery order for Caterpillar 305 Mini-Excavator

The Government anticipates awarding a firmed-fixed price delivery order against a Federal Supply Schedule contract utilizing FY25 0808-98430924/FNWF3424 funding to Caterpillar Inc. in accordance with GSA Schedule No. GS-30F-0018U for 1 Caterpillar 305 Mini-Excavator in support of Washington and Jefferson NF. The proposed order period of performance is one (1) base year plus four (4) option years. The anticipated delivery date is August 13, 2025, or 300 days after receipt of order (ARO).

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The proposed order is to procure 1 Caterpillar 305 Mini-Excavator Model # 07A CR MHE CFG14A in support of Washington and Jefferson NF. The requested product support includes standard 12 months / unlimited hours warranty. The total estimated value of the supplies and services is $96,975.00.

4. The authority and supporting rationale.

FAR 8.405-6(b), “Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.” Brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs. The user/customer typically provides this supporting information. Provide all applicable supporting documentation

District wishes to purchase Caterpillar 305 Mini-Excavator so that they have the same brand excavators that they may take to one place for service and interchangeable parts for repair. This will lead to greater efficiency on the district and less time spent searching for parts as well as less time driving from place to place for service needs. Caterpillar has proven to provide good value and service to the district with few breakdowns or issues. Staying with this brand will help increase the efficiency of the district recreation and facility operations of the district.

5. A determination by the ordering activity Contracting Officer (CO) that the order represents the best value consistent with FAR 8.404(d).

Although GSA-FSS has already determined prices under its Multiple Award Schedule (MAS) contracts to be fair and reasonable, the Contracting Officer will ensure the proposed cost to the Government for the supplies or services covered by this justification are evaluated for price reasonableness and the contemplated order represents the best value to the Government. A best value determination will be based on a Government technical evaluation and price analysis of the contractor’s quote, which will include a comparison of the contractor’s quote to the Independent Government Cost Estimate, other quotations, or by comparison to established GSA or other published price lists.

A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

See attached Market Research Document

Any facts supporting the justification.

A statement of actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated.

Certifications & Approval

Supporting data which form the basis for and included in this justification are certified accurate and complete.

Gregg Slezak District Ranger, Acting Engineering Staff Officer

The information contained in this Limited Sources Justification is certified accurate and complete to the best of my knowledge and belief.

Contracting Officer

Additional Reviews & Approvals

Signatures are required at each threshold below up to the total estimated dollar value of the acquisition

Advocate for competition for the procuring activity (if over $750,000, but not exceeding $15 million).

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as advocate for competition for the procuring activity, I hereby approve this justification.

Insert Name of the Mission Area Competition Advocate Mission Area Advocate for Competition

Head of the Procuring Activity (if over $15 million, but not exceeding $75 million).

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as Head of the Procuring Activity, I hereby approve this justification.

Insert Name of the Head of the Contracting Activity Head of the Contracting Activity

GREGG SLEZAK Digitally signed by GREGG SLEZAK Date: 2024.10.17 12:21:56 -04'00'

DAVID EASTER Digitally signed by DAVID EASTER Date: 2024.10.17 12:14:21 -05'00'

Senior Procurement Executive of the Agency (if over $75 million).

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, as the Senior Procurement Executive, I hereby approve this justification.

Insert Name of Senior Procurement Executive Senior Procurement Executive United States Department of Agriculture