RFQ 12443924Q0005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

531A CODE 16. ADMINISTERED BYCODE

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR4439

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1200 EST931-257-8654CRESENCIANO AZARIAS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12443924Q0005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 471113407OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WINCHESTER KY 40391

1700 BYPASS ROAD

DANIEL BOONE NATIONAL FOREST

15. DELIVER TO

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA EAST 1

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 11/30/2024

Daniel Boone National Forest,080200 SO-CON-Supervisors Office Janitorial BASE

Daniel Boone National Forest Supervisors Office Janitorial Service, Option Year 1

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

X

X

11/2/2023

11/22/2023

561720

22 Mil

X

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0003 Daniel Boone National Forest Supervisors Office

Janitorial Service, Option Year 2

0004 Daniel Boone National Forest Supervisors Office

Janitorial Service, Option Year 3

0005 Daniel Boone National Forest Supervisors Office

Janitorial Service, Option Year 4, Additional

Items as Needed

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SECTION B – CONTINUATION OF SF-1449

JANITORIAL SERVICES - SCHEDULE OF ITEMS

BASE PERIOD (Date of Award (12/01/2023 – 11/30/2024) Item No.

Description Estimated Quantity

Unit Unit Amount Amount

01 Janitorial Services for the Supervisor’s Office of the Daniel Boone National Forest located in Winchester, Kentucky

12 MO

OPTION YEAR ONE (12/01/2024 – 11/30/2025)

Item No.

Description Estimated Quantity

Unit Unit Amount Amount

02 Janitorial Services for the Supervisor’s Office of the Daniel Boone National Forest located in Winchester, Kentucky

12 MO

OPTION YEAR TWO (12/01/2025– 11/30/2026)

Item No.

Description Estimated Quantity

Unit Unit Amount Amount

03 Janitorial Services for the Supervisor’s Office of the Daniel Boone National Forest located in Winchester, Kentucky

12 MO

OPTION YEAR THREE (12/01/2026 – 11/30/2027)

Item No.

Description Estimated Quantity

Unit Unit Amount Amount

04 Janitorial Services for the Supervisor’s Office of the Daniel Boone National Forest located in Winchester, Kentucky

12 MO

TOTAL BASE PERIOD & OPTION YEARS (ITEMS 01 THROUGH 04

ADDITIONAL ITEM IF NEEDED

Item No.

Description Estimated Quantity

Unit Unit Amount Amount

05 Janitorial Services for the Supervisor’s Office of the Daniel Boone National Forest located in Winchester, Kentucky on a monthly basis if needed.

12 MO

PLEASE NOTE:

We are in the process of soliciting for a new building lease and have requested that Janitorial Services be included in the new lease. If a new lease is not in place at the end of Option Year Three, we may exercise Additional Item No. 05 on a month by month basis as needed until a new lease is in place.

Also, if a new lease is awarded and janitorial is included in the lease this contract may be terminated at any time for the convenience of the government once the new lease is in place. If we stay in the current building and our needs change, we may terminate the contract and issue and award a new contract with the new requirements.

Offerors must quote on ALL Item Nos. to be considered for award.

The Government anticipates starting the Base Year on or around 1 December 2023. If the contract doesn’t start at the beginning of a month the monthly rate will be prorated and agreed up between the Government and the Contractor.

Non-Mandatory Site Visit: November 16, 2023 @ 1300. The location is Supervisor Office in Winchester, Kentucky.

Description of Requirement

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE – The Contractor shall furnish all labor, supplies, materials, equipment, transportation, supervision, and incidentals, except as listed under government-furnished property; to perform all work required to provide Janitorial Services for the Daniel Boone National Forest Supervisor’s Office in accordance with the attached specifications, terms and conditions of this contract.

LOCATION AND DESCRIPTION – The Daniel Boone National Forest Supervisor’s Office is located at 1700 Bypass Road, Winchester, Kentucky. The building is on one level with no stairs and has approximately 22,000 square feet of net usable office, storage, and related space. Please see the attached drawing with the office floorplan.

BUILDING SECURITY – The contractor shall keep the building secured at all times while services are being performed. When the Contractor unlocks interior doors for cleaning, the doors shall be re-locked upon departure. The Contractor will be issued keys for which they will be held accountable.

The Contractor shall receive instruction prior to the beginning of the contract period and shall adhere to alarm, security, and lighting procedures at all times.

BUILDING CLEANING SCHEDULE - A regular building cleaning schedule is necessary to maintain the appearance and safety of the structure. The schedule below will be a performance-based service contract. Cleaning shall be performed three times per week on Tuesdays, Thursdays, and Saturdays after normal working hours end. The Supervisor’s Office is open five days a week with office hours of 8:00 AM to 4:30 PM, Monday through Friday.

INSPECTION OF CONTRACT - The Service Contract will be inspected and monitored by a designated Contracting Officer’s Representative, who will inspect the job at frequent intervals. Special requests for cleaning above and beyond the contract may be negotiated.

OTHER CONSIDERATIONS

The cleaning schedule of afterhours dictates a key to be issued to the contractor for building access.

The Contractor and all employees will be required to do a background check. The Contractor shall provide the Contracting Officer with a list of names, addresses, driver’s licenses, social security numbers and telephone numbers of all the Contractor’s employees who will be working at this facility.

The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be provided within twenty-four (24) hours of such change.

Contractor and his/her employees shall wear identification badges noting their name and the name and address of their company while performing their duties at this facility. If the contractor has uniforms/shirts to identify their company, then these can be worn as an acceptable form of identification in lieu of the badges if approved by the Government.

The Contractor will not allow anyone into the building except for emergencies.

The Forest Service will provide the contractor a list of names and telephone numbers to contact in case of emergencies.

If for any reason the contractor is unable to fulfill the obligations, the designated Contracting Officer’s Representative (COR) or Forest Service Representative must be notified prior to 3:00 p.m. EST on that day.

Smoking/vaping will not be permitted in the building at any time by the Contractor or his/her employees. The Daniel Boone National Forest Supervisor’s Office is a government facility and has been declared a smoke/vape free facility.

JANITORIAL TASKS/FREQUENCY LIST

Tasks Tuesdays and

Saturdays Thursdays Weekly Monthly

BATHROOM CLEANING (Refer to Bathroom Cleaning under Cleaning Work Quality Requirements for specs)

Clean and disinfect all water closets, sinks, toilets, and urinals in all bathrooms

Sweep, mop and disinfect tile floors

Clean and polish mirrors in bathrooms

Clean, disinfect and polish shelving, dispensers, and chromium fixtures in

Empty trash, replace trash bags and pick up any debris from floors; Dispose of trash and debris in dumpster

Refill paper towel and toilet paper dispensers, toilet seat covers, replenish soap, urinal cakes, air fresheners, etc. as needed

Wipe down and disinfect toilet partitions, stalls, doors, and door handles including stall door handles

Wipe down and disinfect all other tile surfaces (baseboards and walls)

Wipe down and dust any cabinets, shelves, etc. in

Wipe down, clean and disinfect the shower in dispatch

Waste containers shall be washed and disinfected as needed.

Thursdays Weekly Monthly

BREAKROOM CLEANING (Refer to Breakroom Cleaning under Cleaning Work Quality Requirements for specs)

Empty trash, replace trash bags and pick up any debris from floors; Dispose of

Sweep, mop and spot clean tile floors in breakroom tile floors in breakroom

Clean and sanitize countertops, tables and chairs in breakroom

Clean and sanitize sink and faucets in breakroom

Clean and sanitize refrigerator surfaces and door handles (outside only), microwaves (inside and out) and stove surface in breakroom

Wipe down, disinfect and remove any debris, dirt and dust from baseboards and walls

Wipe down and dust any cabinets, shelves, tables, fixtures, etc. in breakroom

Exterior and interior surfaces of waste receptacles shall be free of dirt, dust, streaks and spots.

Waste containers shall be washed and disinfected as needed.

NOTE: Emptying and washing coffee pots and washing dishes in sink is not included

Thursdays Weekly Monthly

GENERAL OFFICE CLEANING (Refer to General Office Cleaning under Cleaning Work Quality Requirements for specs)

Empty trash, replace trash bags as needed and pick up any debris from floors in entire building; Dispose of

Empty trash, replace trash bags as needed and pick up any debris from floors in main entrance/reception area, conference rooms, library and center hallway area

Vacuum floors, all X Vacuum floors in main entrance/reception area, conference rooms, library and center hallway area

Vacuum and/or remove any visible cobwebs from the baseboards/floors, corners, ceiling, doors, windows, etc.

Spot clean carpets, As needed

Clean all glass doors at the front entrance and inside the reception area of the building; This includes wiping down and disinfecting the door handles at the front entrance and reception area

Clean the glass in the front entrance reception area partitions/dividers

Front walk/Porch (sweep) X

Thursdays Weekly Monthly

GENERAL OFFICE

CLEANING

CONTINUED

Tile Floor in Copy Room

Tile Floors in Visual Information Room 105, Supply Room 127, Storage Room 128, Janitors Closet Room 140 and Map Room

Clean and disinfect water fountain

Empty cigarette butts and any waste containers located outside and dispose of the contents in the dumpster. Clean ashtrays and waste containers to sanitize when needed.

Dusting, All Visible Work Surfaces, Partitions, File Cabinets and Equipment

Dusting, Window shades, window and door frames, pictures on walls, cabinets in kitchen

Wipe down and sanitize or Dust tables in Conference Rooms A and B, library, main entrance/reception area(s), executive areas and all other conference/meeting tables throughout the office

CLEANING SCHEDULE

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

MONDAYS

TUESDAYS* X X X X X X X X X X X X

WEDNESDAYS

THURSDAYS* X X X X X X X X X X X X

FRIDAYS

SATURDAYS* X X X X X X X X X X X X

SUNDAYS

* Cleaning is expected to occur after the office closes on Tuesdays and Thursdays. The Saturday cleaning is expected to occur between the hours of 6:00 AM – 10:00 PM unless another time is agreed upon.

CUSTODIAL DEFINITIONS

A. RESTROOMS: All public and private restrooms, shower rooms and janitorial closets.

B. SURFACES: Walls, ceilings, windowsills and frames, blinds, doors and door frames, light fixtures, radiators, vents, grills, office furniture and office equipment.

C. FIXTURES: Toilets, urinals, lavatories, sinks, drinking fountains, and mop sinks.

D. DISPENSERS: Paper towel, toilet paper, and soap.

E. GLASS SURFACES (BOTH SIDES): All glass doors and glass surrounding doors, windows, display cases, signs, etc.

F. WASTE CONTAINERS: Wastebaskets, trash cans, and recycle boxes.

G. CARPETED FLOORS: Wall to wall carpeting, room-size rugs and area rugs.

H. BARE FLOORS: Ceramic, wood, linoleum or any other non-carpeted areas.

GOVERNMENT-FURNISHED PROPERTY – The Government will provide the following items to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of FAR 52.245-4, Government-Furnished Property.

Supplies - The Government will furnish garbage can liners, paper towels, toilet paper, toilet seat covers, liquid dispenser soap, carpet shampoo cleaner and carpet stain remover.

Equipment - The Government will furnish one (1) commercial Vacuum Cleaner with extension cords, one (1) Carpet Shampooer to spot clean carpet as needed, mops and mop bucket. The Contractor will need to furnish any additional equipment if they want to use more equipment than this during the performance of the contract.

Dumpster - The Government will furnish one dumpster. The Contractor will dispose of all trash and refuse in the dumpster located outside the building. Dumpster doors shall be closed after each use.

Storage Area - The Government will furnish an unsecured storage area for storage of Contractor furnished supplies and equipment. The Contractor shall maintain this close to ensure it is safe, clean and organized. No hazardous materials are to be stored in these facilities.

Keys – Keys will be provided by the Government. It is the Contractor’s responsibility to keep the keys in a safe location and return keys as requested. If the Contractor fails to return keys within two weeks of end of contract or upon determination that keys have been lost, the Government reserves the right to change all door locks and withhold said expenses from the Contractor’s pay.

NOTE: All other cleaning supplies and equipment will be furnished by the Contractor.

All Government Furnished products and cleaning supplies used to perform the services of this contract must be in compliance with clauses C1.1.1 – C1.1.5 sustainable products, energy efficient and water efficient products, bio-based products, environmentally preferable products, non-ozone depleting products, and EPA designated products as cited on pages 19-20.

CLEANING WORK QUALITY REQUIREMENTS

BATHROOM CLEANING

The Supervisor’s Office has a ladies and men’s restroom area located off the main corridor.

The ladies restroom has five toilet stalls and three sinks. The men’s restroom has three toilet stalls, two urinals and two sinks. There is also a restroom in the dispatch area. The dispatch restroom has one toilet, one sink and a shower.

Clean and disinfect all water closets, sinks, toilets, and urinals. No dust, hair, rust or encrustation shall remain. Clean all surfaces (inside and outside) of all water closets, sinks, toilets, toilet bowls and urinals.

Floors shall be swept, mopped, and disinfected with cleaning materials that removes all dirt, debris, hair and stains from tile surface and grouted areas. Cleaners used shall not be abrasive and will not damage tile.

Mirrors, shelving, dispensers, and chromium fixtures shall be damp wiped, disinfected and polished with appropriate cleaning product.

Empty trash, replace trash bags and pick up debris from floors. Dispose of trash and debris in dumpster.

Refill paper towel dispensers, toilet paper dispensers, toilet seat covers, replenish soap, urinal cakes, air fresheners, etc. as needed.

Wipe down and disinfect toilet partitions, stalls, doors and door handles including stall door handles.

No dust, hair, rust, or encrustation shall remain.

All other tile surfaces (baseboards and walls) shall be cleaned with cleaning materials made for those type surfaces that will remove all dust, dirt, hair and stains from surfaces and grouted areas.

Wipe down and dust any cabinets, shelves, etc. in bathrooms.

Wipe down, clean and disinfect the shower in dispatch. No debris, dust, hair, rust or encrustation shall remain.

Waste containers shall be washed and disinfected as needed.

NOTE: CLEANING MATERIALS AND EQUIPMENT USED IN RESTROOMS SHALL NOT

BE USED IN ANY OTHER AREA.

BREAKROOM CLEANING

Empty trash, replace trash bags and pick up debris from floors. Dispose of trash and debris in dumpster.

Floors shall be swept, mopped, and disinfected with cleaning materials that removes all dirt, debris, and stains from tile surface and grouted areas. Cleaners used shall not be abrasive and will not damage tile/floor.

All countertops, tables and chairs shall be cleaned and sanitized with appropriate cleaning product.

Clean and sanitize sink and faucets in breakroom with appropriate cleaner.

Clean and sanitize refrigerator surfaces and door handles (outside only), microwaves (inside and out) and stove surface in breakroom.

Wipe down, disinfect and remove any debris, dirt and dust from baseboards and walls.

Wipe down and dust any cabinets, shelves, tables, fixtures, etc. in breakroom.

Exterior and interior surfaces of waste receptacles shall be free of dirt, dust, streaks and spots. Waste containers shall be washed and disinfected as needed.

NOTE: EMPTYING AND WASHING COFFEE POTS AND WASHING ANY DISHES LEFT

IN THE SINK IS NOT INCLUDED.

GENERAL OFFICE CLEANING

Empty all trash and change liners as needed. Plastic liners shall not be torn or contain residue. Pick up any debris from floors in building. All trash and debris shall be disposed of in the dumpster located outside the building.

Vacuum all carpeted areas in the building with a commercial grade vacuum cleaner to remove dust, dirt and litter. All vacuum cleaners used in the performance of this contract shall be in good operating condition at all times. If not, they will need to be replaced.

VACUUM NOTE: There are several offices throughout the building that are locked at the end of each workday and will not be available to vacuum/clean. The employees in those offices will place their trashcans outside of their office doors to be emptied. If the employees decide to have their offices vacuumed occasionally, they will coordinate and make arrangements with the COR to have their offices vacuumed. The offices that are normally locked at the end of the workday are the Telecommunications/Radio Repair Area; Law Enforcement & Investigations and Supervisory Law Enforcement Officer; CIO-LMR Office; Forest Archaeology Office; and the Deputy Forest Supervisor Office.

Vacuum and/or remove any visible cobwebs. Check baseboards/floors, corners, ceiling, doors, windows, etc. for cobwebs and remove them as needed. Also check behind office/restroom doors and remove cobwebs as needed.

Spot clean carpets, as needed, with government furnished carpet shampooer or carpet stain removers.

Clean all glass doors at the front entrance and inside the reception area of the building. Glass surfaces shall be clean and free of dirt, dust, streaks, watermarks, and grime and shall not be cloudy. This includes the inside and outside of the doors.

Clean the glass in the front entrance partitions/dividers. Glass surfaces shall be clean and free of dirt, dust, streaks, watermarks, and grime and shall not be cloudy.

Sweep and remove any debris that may have collected in the front walk/porch area of the building.

Tile floors shall be swept, mopped, and disinfected with cleaning materials that removes all dirt, debris, and stains from tile surface and grouted areas. Cleaners used shall not be abrasive and will not damage tile.

Clean and disinfect all drinking fountains.

Empty cigarette butts and any waste containers located outside and dispose of the contents in the dumpster. Clean ashtrays and waste containers and sanitize when needed. These are currently located at the front and back entrances and by the picnic area/smoking gazebo.

Dusting. Dust offices/workstations including furniture, partitions, file cabinets, windowsills, window blinds, ledges, door jambs, pictures, baseboards, and all other surfaces in general office areas with a treated dust cloth. Contractor shall not dust or clean computer equipment. Personal articles, papers or plants should not be moved in order to dust. Contractor should dust around them. Dust all empty areas, hallways, displays, pictures, and doorways.

Wipe down and sanitize or dust the tables in Conference Rooms A and B, library, main entrance/reception area(s), executive areas and all other conference/meeting tables throughout the office.

C.1 Sustainable Acquisitions

The Contractor shall comply with FAR Part 23 Sustainable Acquisition Policy and all associated laws, rules, regulations, and executive orders referenced therein.

Contracts that include the supply of products and for the acquisition of services (including construction) that include the supply of products, require that the products provided are—

(1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated); (applicable if FAR Clause 52.223-15 is included)

(2) Water-efficient; (applicable if FAR Clause 52.223-15 is included)

(3) Biobased; (applicable if FAR Clause 52.223-2 is included)

(4) Environmentally preferable (e.g., EPEAT®-registered, or non-toxic or less toxic alternatives); (applicable if FAR Clause 52.223-13,14, or 16 are included)

(5) Non-ozone depleting; (applicable if FAR clause 52.223-11,12,20, or 21 are included), and/or

(6) Made with recovered materials (EPA-Designated products) (applicable if FAR clause 52.223-9 or 17 is included).

(b) The required products in the contract actions for services include products that are—

(1) Delivered to the Government during performance;

(2) Acquired by the contractor for use in performing services at a Federally controlled facility; or

(3) Furnished by the contractor for use by the Government.

C1.1 Sustainable products identified for this solicitation:

The following is a list of sustainable products that that may be used in the performance of this contract. The list is not all inclusive; the Contractor shall research for available products.

C1.1.1 Energy-efficient and Water-efficient Products

ENERGY STAR® at http://www.energystar.gov/; and FEMP at http://www1.eere.energy.gov/femp/procurement/eep_requirement s.html www.epa.gov/watersense

C1.1.2 Biobased Products: (requires reporting at www.sam.gov by 10/31 each year) http://www.biopreferred.gov

Glass Cleaners, Bathroom Cleaners, Toilet Bowl Cleaner, Kitchen Cleaners

C1.1.3 Environmentally Preferable Products:

www.epa.gov/epeat

Cleaning products

C1.1.4 Non-ozone Depleting Products:

http://www.epa.gov/snap

Aerosol solvents, cleaning solvents

C1.1.5 EPA Designated Products:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

Cleaning products http://www.energystar.gov/ http://www1.eere.energy.gov/femp/procurement/eep_requirements.html http://www1.eere.energy.gov/femp/procurement/eep_requirements.html http://www.epa.gov/watersense http://www.sam.gov/ http://www.biopreferred.gov/ http://www.epa.gov/epeat http://www.epa.gov/snap https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

All Government Furnished products and cleaning supplies used to perform the services of this contract must be in compliance with C1.1.1 – C1.1.5 sustainable products, energy efficient and water efficient products, bio-based products, environmentally preferable products, non-ozone depleting products, and EPA designated products as cited above.

SAFETY AND HEALTH

SUBMITTALS

A. Safety and Health Programs: The Contractor shall submit to the COR five (5) days after award, for approval, a safety plan, as applicable to the work scope.

Evaluation Factors

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Experience (Technical Capability)* Past Performance** Price

Experience and Past Performance, when combined, are approximately equal to, cost or price for evaluation purposes.

*Experience: Experience is the opportunity to learn by doing. Experience is relevant when the offeror has been confronted with the kinds of challenges that will be present under the contract contemplated by the RFQ. The quote will be assessed by relevant experience on the basis of its breadth and its depth. Each offeror shall provide a written summary of recent (past 3 years) experience in similar efforts outlined in the specifications.

**Past Performance: Past Performance is a measure of the degree to which the offeror has satisfied customers in the past, and complied with Federal, state, and local laws and regulations. The assessment of Past Performance will be subjective, and based mainly on the offerors reputation with customers and others. The offeror shall provide specific information of recent relevant contracts, which support past and present performance in the past three years. For each relevant contract, the offeror is requested to provide (at least three):

1. Company name, contact name, address and phone number.

2. Period of Performance

3. Dollar Value of contract

4. Contract type

5. A description of the project

When assessing past performance other sources of information may be contacted including but not limited to the following: Federal, state, and local government agencies, better business bureaus, published media, and electronic databases.

An Experience and Past Performance Questionnaire is included as an Attachment for your convenience in submitting the above information. Please submit this questionnaire with your quote to the address listed below.

EXHIBIT 1

PERFORMANCE-BASED STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

GENERAL

For purposes of simplicity, the Contracting Officer and Contracting Officer’s Representative will hereafter be referred to as the CO and COR, respectively.

SCOPE OF WORK

These specifications cover the furnishing of all necessary management, labor, supervision, and other items necessary (except as specified as Government-furnished property) to satisfactorily perform janitorial services at the Supervisor’s Office, Daniel Boone National Forest, Clark County (Winchester), Kentucky.

LOCATION AND DESCRIPTION

The work is located on the Daniel Boone National Forest at the Supervisor’s Office, 1700 Bypass Road, Winchester, Kentucky 40391.

CONTRACT EFFORT REQUIRED

General. The determination of the total productive man-hour requirements for the performance of all services herein specified is the sole responsibility of the Contractor. Nothing in this provision should be construed as being contrary to contractor responsibility.

Work Schedule. Janitorial services shall be performed in compliance with the building cleaning schedule contained herein. It is the Contractor’s responsibility to notify the COR of his/her inability to perform duties on any particular day. The COR is to be notified prior to 3:00 p.m. on that day. This situation should not occur over two times per month. Anything in excess of this is grounds for termination of the contract for default.

The Forest Service reserves the right to delay the cleaning in the case of an emergency. In this event, the cleaning shall be done as soon as possible. In the event a legal holiday falls on the scheduled cleaning day and the Contractor wishes to observe the holiday, prior arrangements shall be made with the COR to perform the work on another day. In no event will a scheduled cleaning be cancelled.

Building Security. Contractor shall be responsible for any and all keys issued to them and shall be responsible for any costs incurred as a result of their loss or misuse. All doors and other openings permitting access to the building shall be kept locked as directed by the COR.

Only the Contractor and the Contractor’s employees shall be permitted in the building during the working period. After completion of work, the Contractor shall secure the building, checking to make sure each door is locked, all windows are closed, and all lights are turned off, except for any security lights as directed by the COR.

The Contractor shall provide the Contracting Officer with a list of names, addresses, driver’s licenses, social security numbers and telephone numbers of all the Contractor’s employees who will be working at this facility. The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be provided to the COR within twenty-four

(24) hours of such change.

The contractor and his/her employees shall wear picture identification badges containing the company name and employee’s name and picture while performing their duties at this facility. The identification badges shall be worn in a conspicuous place on the exterior clothing whenever work is being performed. Other forms of employee identification may be approved by the CO/COR such as uniforms/shirts with a company logo in lieu of the badges. Any non-authorized personnel shall be prohibited from the premises during performance of the janitorial services.

Smoking/vaping will not be permitted in the building at any time by the Contractor or his/her employees. The Daniel Boone National Forest Supervisor’s Office is a government facility and has been declared a smoke/vape free facility.

In the interest of energy conservation, lights shall be turned on only in those areas where work is being performed and shall immediately be turned off upon completion of the work.

Designated lights shall be left on at all times.

Telephones in the building may be used in case of emergency only.

Care shall be taken not to damage any equipment located in the building. Repair of any damage which occurs during cleaning shall be the Contractor’s responsibility. To protect the Contractor, all equipment shall be inspected jointly at the beginning of the contract period by the Contractor and the Contracting Officer’s Representative or his/her designated representative.

SUPERVISION

The Contractor shall personally, or through a competent foreman, supervise the work of his employees to insure that the provisions of these specifications and the terms and conditions of this contract are being carried out. No Government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the contractor’s employees.

QUALIFICATIONS OF PERSONNEL

Personnel employed by the contractor shall be capable employees, trained and qualified in custodial type work. All employees must be familiar with the facility and procedures to follow in the event of an emergency.

PRE-WORK CONFERENCE

This contract will be administered by the Contracting Officer (CO). The CO may designate a Contracting Officer’s Representative (COR) or Forest Service Representative (FSR) for the purpose of ensuring compliance with the specifications and provisions of this contract.

Prior to commencement of work, the CO will arrange a pre-work conference with the Contractor to discuss the contract terms and work performance requirements.

Before work starts, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or his designated representative shall be on the contract area whenever the work begins.

In the absence of the Contractor, his authorized representative will take such action as is required to keep the job in progress under the terms of the contract. The presence of the Contractor’s Representative and/or COR on the job will, in no case, relieve the Contractor of any responsibility for satisfactory performance.

SAFETY HEALTH ALERT

The contractor must comply with the applicable Occupational Safety and Health Administration (OSHA) Standards specified under 29 CFR part 1910 and other Federal, State, and local regulations for the purpose of providing safety precautions to all of his employees who are subject to occupational exposure to potentially infectious blood, body fluids and/or materials as a result of the custodial work performed under this contract.

The contractor is responsible for providing the necessary training and education to his employees affected by the OSHA standards and ensuring safe and sanitary work conditions for his employees.

The contractor is also responsible for providing, at no cost to his employees, appropriate personal protective equipment such as, but not limited to, gloves, masks, and eye protection (reference section 1910.1030, Bloodborne Pathogens). Personal Protective Equipment is specialized clothing or equipment worn by an employee for protection against a hazard. General work clothes (e.g., uniforms, pants, shirts, or blouses) not intended to function as protection against a hazard are not considered to be personal protective equipment.

Occupational exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potential infectious body fluids that may result from the performance of an employee's duty.

CONTRACTOR EMERGENCY PLAN (CEP)

A. Occupant Emergency Plan (OEP). The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the on-site supervisor(s), shall be thoroughly familiar with the Government's OEP and shall be trained by the Contractor to fully understand their responsibilities.

B. Emergency Situation Examples and Plan Due Date. The Contractor shall be required to perform the services required by the contract and as identified by the Property Manager and/or COR to the extent allowed during all emergency situations including but not limited to fires, accident and rescue operations, Contractor personnel strikes, civil disturbances, natural disasters, and utility service outages. The Contractor’s Emergency Plan (CEP) shall be submitted to the COR five (5) days after award and updated annually. The CEP shall include, at a minimum, the following:

1. Procedures. The Contractor’s communication procedures to be used in providing continuous communication support to the COR during emergencies.

CONTRACTOR QUALITY CONTROL PLAN (QCP)

The contractor shall develop and maintain a quality control plan to ensure janitorial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-occurrences of defective services. The contractor shall develop quality assurance control procedures addressing the areas identified in the Janitorial Tasks/Frequency List, Cleaning Schedule, and the Cleaning Work Quality Requirements sections.

An inspection plan tailored to the specific cleaning tasks required shall be developed. The inspection plan will detail how services at the work site will be inspected to ensure that the outcome of the work meets all the quality standards of the Cleaning Work Quality Requirements section.

The contractor shall develop a monitoring plan to identify any deficiencies of work output in relation to the performance standards in this contract, methods of informing employees of deficiencies in their area of responsibility, and a process to ensure that the deficiencies are corrected and do not recur.

The contractor shall maintain a file of all inspections conducted and any corrective actions taken.

The QCP must be kept current at all times. The system must reflect all contract modifications, changes to the building(s), and physical updates to reflect those changes. A copy of the revised QCP shall be provided to the COR within 10 days of the changes.

The Contractor shall review the QCP with the COR and the Contractor’s employees once annually, so parties have agreement and understanding of what performance is expected under this contract.

The Contractor shall provide the CO and the COR with a copy of the most current QCP and updates.

Writing and monitoring the QCP is the responsibility of the Contractor. The Government will review the plan and related documents, but neither approves nor disapproves the plan. The Government’s interest in the plan is to ensure that the outcome and results of the work being accomplished meets all requirements in this contract. However, the Government must review and accept the QCP or return until acceptable.

QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance in accordance with the attached Quality Assurance Surveillance Plan (QASP).

PERFORMANCE STANDARDS

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing the Janitorial Tasks/Frequency List, Cleaning Schedule, and the Cleaning Work Quality Requirements sections. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective under the Janitorial Tasks/Frequency List, Cleaning Schedule, and the Cleaning Work Quality Requirements sections.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the contractor’s quality control plan is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control plan approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the QCP is approved, careful application of the process and standards presented in the remainder of this document will ensure a high quality control program.

The contractor’s QCP must include all elements of the Building Cleaning Schedule and the Cleaning Work Quality Requirements sections. The COR will inspect services using a checklist containing all elements of performance and are met in accordance with the QCP.

Periodic Inspections: The COR or designated Inspector will use the attached checklist to periodically check to see if services have been performed in accordance with the Janitorial Tasks/Frequency List, Cleaning Schedule and the Cleaning Work Quality Requirements sections and the contractors QCP. The contractor or on-site manager/supervisor will sign acknowledgment of completed checklist and make any comments and corrections of deficiencies. A copy will be provided to the contractor through the CO. Periodic inspections may be reduced or increased depending on the contractor’s performance.

Customer Complaints: The COR will validate or reject any customer complaint and document the complaint with the section reference. The contractor will be allowed to comment. Re-performance, if needed, shall be performed immediately. Any validated complaint will be sent to the contractor to file with their QCP.

The Contractor’s Quality Control Plan: The COR will periodically review contractor’s approved QCP to ensure the contractor is meeting all requirements of QCP. Deficiencies will be reported to the CO for a review of the plan. Review of the QCP may be rare if level of performance is consistently acceptable.

QUALITY OF WORK PERFORMANCE

Describes the minimum acceptable levels of service required for each task as referenced.

Performance Work Statement Performance Thresholds

Bathroom Cleaning Services No more than three periodic inspection defects or 2 validated customer complaints per month.

Breakroom Cleaning Services No more than three periodic inspection defects or 2 validated customer complaints per month.

General Office Cleaning Services No more than three periodic inspection defects or 2 validated customer complaints per month

Periodic Cleaning Services (Weekly/Monthly)

No more than one periodic inspection defect or 2 validated customer complaints per month

Scheduling Schedules are followed and updated as required. Major deficiencies may result in termination.

Contractors Quality Control Plan Checklists are completed. Contractor has properly documented inspections, deficiencies, and corrective actions. Contractor has complied with all aspects of their Quality Control Plan. Major deficiencies may result in termination.

COR/INSPECTOR QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/CHECKLIST

TASK

CHECK IF

ACCEPTABLE

CHECK IF NOT

IN CONFORMANCE

BATHROOM CLEANING SERVICES:

Clean and disinfect all water closets, sinks, toilets and urinals in all bathrooms as stated in Janitorial Tasks/Frequency List. No dust, hair, rust or encrustation shall remain.

Sweep, mop and disinfect floors as stated in Janitorial Tasks/Frequency List Clean and polish mirrors in bathrooms as stated in Janitorial Tasks/Frequency List Clean, disinfect and polish shelving, dispensers and chromium fixtures in bathrooms as stated in Janitorial Tasks/Frequency List Empty trash, replace trash bags and pick up any debris from floors as stated in Janitorial Tasks/Frequency List; Dispose of trash and debris in dumpster Refill paper towel and toilet paper dispensers, toilet seat covers, replenish soap, urinal cakes, air fresheners, etc. as needed as stated in Janitorial Tasks/Frequency List Wipe down and disinfect toilet partitions, stalls, doors, and door handles including stall door handles as stated in Janitorial Tasks/Frequency List. No dust, hair, rust or encrustation shall remain.

Wipe down and disinfect all other tile surfaces (baseboards and walls) as stated in Janitorial Tasks/Frequency List Wipe down and dust any cabinets, shelves, etc. in bathrooms as stated in Janitorial Tasks/Frequency List Wipe down, clean and disinfect the shower in dispatch as stated in Janitorial Tasks/Frequency List. No debris, dust, hair, rust, or encrustation shall remain.

Waste containers shall be washed and disinfected as needed as stated in Janitorial Tasks/Frequency List.

BREAKROOM CLEANING SERVICES:

Empty trash, replace trash bags and pick up any debris from floors as stated in Janitorial Tasks/Frequency List; Dispose of trash and debris in dumpster Sweep, mop, spot clean and disinfect tile floors in breakroom as stated in Janitorial Tasks/Frequency List Clean and sanitize countertops, tables and chairs in breakroom as stated in Janitorial Tasks/Frequency List Clean and sanitize sink and faucets in breakroom as stated in Janitorial Tasks/Frequency List Clean and sanitize refrigerator surfaces and door handles (outside only), microwaves (inside and out) and stove surface in breakroom as stated in Janitorial Tasks/Frequency List Wipe down, disinfect and remove any debris, dirt and dust from baseboards and walls as stated in Janitorial Tasks/Frequency List Wipe down and dust any cabinets, shelves, tables, fixtures, etc. in breakroom as stated in Janitorial Tasks/Frequency List Exterior and interior surfaces of waste receptacles shall be free of dirt, dust, streaks, and spots as stated in Janitorial Tasks/Frequency List. Waste containers shall be washed and disinfected as needed.

NOTE: Emptying and washing coffee pots and washing dishes in sink is not included.

COR/INSPECTOR QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/CHECKLIST

TASK

CHECK IF

ACCEPTABLE

CHECK IF NOT

IN CONFORMANCE

GENERAL OFFICE CLEANING SERVICES:

Empty trash, replace trash bags as needed and pick up any debris from floors in entire building as stated in Janitorial Tasks/Frequency List; Dispose of trash and debris in dumpster Vacuum floors as stated in Janitorial Tasks/Frequency List Vacuum and/or remove any visible cobwebs from the baseboards/floors, corners, ceiling, doors, windows, etc. as stated in Janitorial Tasks/Frequency List Spot clean carpets as stated in Janitorial Tasks/Frequency List Clean all glass doors at the front entrance and inside the reception area of the building; This includes wiping down and disinfecting the door handles at the front entrance and reception area as stated in Janitorial Tasks/Frequency List Clean the glass in the front entrance reception area partitions/dividers as stated in Janitorial Tasks/Frequency List Front walk/Porch (sweep) as stated in Janitorial Tasks/Frequency List Sweep, mop and disinfect Tile Floor in Copy Room as stated in Janitorial Tasks/Frequency List Sweep, mop and disinfect Tile Floors in Visual Information Room 105, Supply Room 127, Storage Room 128, Janitors Closet Room 140 and Map Room 152 as stated in Janitorial Tasks/Frequency List

Clean and disinfect water fountain as stated in Janitorial Tasks/Frequency List Empty cigarette butts and any waste containers located outside and dispose of the contents in the dumpster. Clean ashtrays and waste containers to sanitize when needed as stated in Janitorial Tasks/Frequency List Dusting, All Visible Work Surfaces, Partitions, File Cabinets and Equipment as stated in Janitorial Tasks/Frequency List Dusting, Window shades, window and door frames, pictures on walls, cabinets in kitchen as stated in Janitorial Tasks/Frequency List Wipe down and sanitize or Dust tables in Conference Rooms A and B, library, main entrance/reception area(s), executive areas and all other conference/meeting tables throughout the office as stated in Janitorial Tasks/Frequency List QUALITY CONTROL PLAN (QCP): Is Contractor following the QCP?

COMMENTS:

Contractor’s Signature: Date:

COR’s Signature: Date:

QUALITY ASSURANCE SURVEILLANCE PLAN

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Janitorial Tasks/Frequency List, Cleaning Schedule and the Cleaning Work Quality Requirements sections. This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the contractor.

A. PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

Define the roles and responsibilities of participating government officials and the contractor;

Identify the types of work to be performed and the inspections to be performed to validate adequacy;

Describe the evaluation methods that will be employed by the government in assessing the contractor’s inspection program and performance to the quality/performance standards required for each task;

Provide copies of the contractor’s inspection records and Government quality assurance monitoring forms that will be used by the government in documenting and evaluating the contractor’s performance;

Describe the process of performance documentation.

The contractor is responsible for performing inspection services pursuant to the inspection clause and for providing and maintaining the inspection forms, approved by the government, to perform the contractor’s inspection services. The contractor has represented themselves, to be responsible for meeting the prescribed quality/performance standards in the statement of work.

B. ROLES AND RESPONSIBILITIES OF GOVERNMENT OFFICIALS

The following government officials will participate in assessing the quality of the contractor’s performance. Their roles and responsibilities are described as follows:

The Contracting Officer’s Representatives’ (COR’s) responsibilities will be listed on their designations and may include the following: monitoring, assessing, recording, and reporting on the technical performance of the contractor on the schedule of inspections submitted by the contractor and approved by the government, witnessing the contractor’s performance of the inspections performed by the contractor or will evaluating the contractor’s inspection results as to documented findings relative to meeting the standards for each task/subtask within…