12443923Q0006 - Solicitation - Janitorial Service - Clinch RD1.pdf

Solicitation Number: 12443923Q0006 Janitorial Services – Clinch Ranger District

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 1

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as Request for Quotation (RFQ).

(iii)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

(iv)This procurement is set aside for Small Business. The NAICS code is 561720 and the Small Business Size Standard is $19.5 M.

Vendor to perform janitorial services for the Clinch Ranger District in Norton, VA. Vendor to provide all equipment, labor, travel, supervision & supplies needed in performance of this contract, except for garbage bags. Forest Service will provide that item.

This contract will be performed as Base plus (4) One-Year Options:

Base Year: 01/01/2023 – 12/31/2023 Option Year 1: 01/01/2024 – 12/31/2024 Option Year 2: 01/01/2025 – 12/31/2025 Option Year 3: 01/01/2026 – 12/31/2026 Option Year 4: 01/01/2027 – 12/31/2027

Please provide the information below:

Vendor Name: Company Name:

Vendor Address: Company Address:

Vendor SAM UEI#: Vendor Email:

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 2

(iv) Schedule of Items

Project Description: Vendor to perform janitorial services for the Clinch Ranger District in Norton, Va. Vendor to provide all equipment and supplies, except garbage bags (Forest Service to provide those).

a. Office cleaning to be done once per week Location: 1700 Park Avenue, Norton VA

b. Window cleaning to be done at office twice per year Location: 1700 Park Avenue, Norton, VA

c. Floors to be scrubbed, buffed and waxed at office once per year.

Location: 1700 Park Avenue, Norton, VA

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

0001 Base Year: 01/01/2023 – 12/31/2023

a. Clinch Ranger District Office

Clean weekly Estimated 5500 sq ft

52 Ea $ $

b. Exterior and Interior Windows Clean twice per year April & October 1st floor – 6 window (interior/exterior) 2nd floor – 7 windows (interior only)

2 Ea $ $ c.. Scrub, Buff & Wax Floors Clean once per year – October Estimated 1325 sq ft

1 Ea $ $

TOTAL FOR BASE YEAR $

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 3

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

1001 Option Year 1: 01/01/2024 – 12/31/2024 1a. Clinch Ranger District Office

Clean weekly Estimated 5500 sq ft

52 Ea $ $

1b. Exterior and Interior Windows Clean twice per year April & October 1st floor – 6 window (interior/exterior) 2nd floor – 7 windows (interior only)

2 Ea $ $

1c. Scrub, Buff & Wax Floors Clean once per year – October Estimated 1325 sq ft

1 Ea $ $

TOTAL FOR OPTION YEAR 1 $

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

2001 Option Year 2: 01/01/2025 – 12/31/2025 2a Clinch Ranger District Office

Clean weekly Estimated 5500 sq ft

52 Ea $ $

2b. Exterior and Interior Windows Clean twice per year April & October 1st floor – 6 window (interior/exterior) 2nd floor – 7 windows (interior only)

2 Ea $ $

2c. Scrub, Buff & Wax Floors Clean once per year – October Estimated 1325 sq ft

TOTAL FOR OPTION YEAR 2 $

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 4

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

3001 Option Year 3: 01/01/2026 – 12/31/2026 3a. Clinch Ranger District Office

Clean weekly Estimated 5500 sq ft

52 Ea $ $

3b. Exterior and Interior Windows Clean twice per year April & October 1st floor – 6 window (interior/exterior) 2nd floor – 7 windows (interior only)

2 Ea $ $

3c. Scrub, Buff & Wax Floors Clean once per year – October Estimated 1325 sq ft

1 Ea $ $

TOTAL FOR OPTION YEAR 3 $

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

4001 Base Year: 01/01/2027 – 12/31/2027 4a. Clinch Ranger District Office

Clean weekly Estimated 5500 sq ft

52 Ea $ $

4b. Exterior and Interior Windows Clean twice per year April & October 1st floor – 6 window (interior/exterior) 2nd floor – 7 windows (interior only)

2 Ea $ $

4c. Scrub, Buff & Wax Floors Clean once per year – October Estimated 1325 sq ft

TOTAL FOR OPTION YEAR 4 $

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 5

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised per FAR Clause 52.217-5 (Evaluation of Options) & FAR Clause 52.217-9 (Option to Extend the Term of the Contract), the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation. Contractors must submit pricing for all items for Base and Option Years in order for their quote to be considered.

c) Vendor must be registered as “active” in the System for Award Management (SAM) prior to submission of bid package.

(vi) Description of Requirement (including a list of any attachments)

1. General

The contractor shall furnish all management, labor, personnel, equipment, supplies (except garbage bags) to perform janitorial services for the Clinch Ranger District Office in order to maintain a satisfactory facility condition and present a clean, neat and professional appearance. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, instructions, and commercial practices.

CLINCH RANGER DISTRICT

Clinch Ranger District Office - two story building, downstairs approximately 4,500 square feet and upstairs approximately 1,000 square feet occupied to be cleaned once per week (est. 5,500 sq. ft. total).

Contractor Responsibility: Contractor will furnish its own insurance.

2. Work Hours

Work will be performed during business hours. Schedule will be coordinated with the staff at the Ranger District Office upon award of contract.

3. Service Locations

Clinch Ranger District Office: 1700 Park Avenue, Norton VA, 24273

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 6

4. Scope of Work

Contractor is responsible for Handling/Cleaning of Furniture/Equipment unless otherwise instructed by the COTR or designee. The contractor shall be responsible for moving and returning the furniture and equipment to its original position when cleaning it or under/around/behind it. Contractor personnel shall turn off all lights after cleaning is performed. Ensure areas are secured. All tasks accomplished by the contractor personnel shall be done so as to preclude damage or disfigurement of furniture and building structure. The contractor shall correct any damage caused by their employees to any part of the building or equipment or any area covered by this contract at the contractor’s expense.

Frequency of Services: All tasks will be performed as stated in the Schedule of Items

i. The following additional rules will apply to all areas as appropriate: CDC grade cleaning solution will be used for cleaning/disinfecting all High Touch Objects. These objects include door handles, light switches, sinks, sink handles, faucets, toilet seats, toilet flush handles, drawer handles, and countertops.

ii. After cleaning using the appropriate method (vacuum, sweep, dust mop, damp mop, scrub, etc.)

all floors will have a clean appearance free of streaks, detergent residue, or any evidence of soil, stain, film, or any other blemish.

5. Cleaning and Work Quality Requirements

5a. Basic Cleaning Services:

PERFORM THE FOLLOWING SERVICES ONCE WEEKLY AT THE DISTRICT OFFICE

• Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

• Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans, paper placed near a trash receptacle and marked “TRASH” shall be removed. Plastic trash receptacle liners shall be replaced if soiled with food/liquid. If liner is not soiled, empty can and leave liner in place. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

• Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale and other obvious soil.

• Vacuum Carpets/Mats. Vacuum carpeted areas, including area and throw rugs. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 7 removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative.

Vacuum and clean interior and exterior floor mats (if applicable). After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

• Clean Carpets. Spot clean carpets where needed. Spots must be removed immediately. Any spots/stains that cannot be removed shall be brought to the attention of the government representative.

• Clean Interior Glass/Mirrors. Clean all interior glass, (around reception area and between offices) mirrors, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

• General Spot Cleaning. Perform spot cleaning as needed on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable surfaces of all walls, partitions, woodwork, vents, grillwork, doors, door guards, door handles, push bars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots and other evidence of soil.

• General Dusting. Clean and dust all surfaces; i.e. window sills, picture frames, baseboards, woodwork, walls, tops of partitions, ledge moldings, and door sashes. Dust and polish furniture including tops of bookcases, file cabinets, etc. DO NOT disturb tops of desks. Employee will be responsible for dusting his or her own desk.

5b. Basic Entrance Cleaning Services

• Sweep Front, Side and Back Walk. After sweeping walks, the surface shall be free from litter, dirt, dust and debris.

• Sweep Entrance Stoops and Porches. After sweeping stoops and porches, the surface shall be free from litter, dirt, dust and debris.

• Clean Doors and Windows. Clean the interior of doors and windows at entrances and spot clean the exterior surfaces and glass as needed. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

5c. Basic Restroom Cleaning Services (4 restrooms)

• Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, shelving, dispensers, plumbing fixtures, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors.

• Sweep and Mop Floor. After sweeping and mopping, the entire floor surface shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 8 damp mop underneath. Floors shall be scrubbed as necessary to maintain sanitary conditions and a clean, uniform appearance.

• Clean Mirrors. All mirrors shall be cleaned and free of spots or streaks.

• Stock Restroom Supplies. Contractor shall ensure that all towel, soap and toilet paper dispensers are serviced and full for all restrooms. Forest Service will provide supplies for restrooms.

• Descale Toilet Bowls and Urinals. Descaling shall be performed as often as needed to keep areas free of scale and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum and rust stains.

5d. Periodic Cleaning Services (Twice a Year. Clean once between 4/1 and 4/30 and once between 10/1 and 10/31).

• Clean Interior & Exterior Windows.

Ground Level: Clean interior and exterior glass surfaces on windows. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, venetian blinds and glass. The ground level has a total of 6 windows in the following sizes: two (2) measure 11 ½’ x 8’, three (3) measure 7 ½’ x 7 ½’ and one (1) measure 4’ x 7 ½’.

2nd Floor: Only the interior glass surfaces of windows on the 2nd floor need to be cleaned. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, venetian blinds and interior glass. The 2nd floor has 7 windows in the following sizes:

one (1) measure 5 ½’ x 5 ½’, three (3) measure 7 ½’ x 5 ½’, one (1) measures 3’ x 5 ½’ and two (2) measure 3 ½’ x 5 ½’.

5e. Scrub, Buff and Wax VCT Tile Floors. (Once a Year. Clean once during the month of October).

Scrub, buff and wax floors with a non-skid wax as necessary to maintain a uniform gloss appearance. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up and other stains and discoloration. Estimated 1,325 sq. ft. of tile.

6. Supplies, Equipment, Materials, Utilities

Government Furnished: The Government will provide garbage bags for performance of this contract.

Contractor Furnished: The contractor will furnish all necessary expendable supplies for performance such as paper towels, toilet paper, and soap for bathroom dispenser, cleaning supplies, floor cleaners and floor wax. In addition to a commercial vacuum cleaner, mops, buckets, etc.

Example of Cleaning Supplies needed: Hand towels, paper towels, toilet paper, trash bags, hand soap, disinfectant, toilet cleaner, hardwood floor cleaner, glass cleaner, oven cleaner, etc. Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Contractor Responsibility: Contractor will furnish its own insurance.

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 9

Prior to the start of the contract, the Contractor shall submit to the COR, a list giving the name and manufacture, the brand name, and Material Safety Data Sheets (MSDS) with the intended use of each of the materials the Contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the building. The Contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the Contractor of any damages resulting from the application of such materials.

FAR 52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts (SEPT 2013).

Cleaning supplies purchased for use on this contract must be considered “bio-based”.

The following is a list of categories for bio-preferred products that may be required for performance of custodial duties.

All-purpose cleaner 409 Degreaser/cleaner Heavy duty cleaner Deodorizer Gum Remover Disinfectant sanitizer Solvent spotter Lime and scale remover (tub & tile cleaner) Furniture polish Glass cleaner Spot and stain remover Bathroom cleaner Toilet bowl cleaner Stainless steel cleaner For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to http://www.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp.

The following is a list of categories for EPA designated products (recycled content) that may be required for performance of custodial duties.

Plastic trash bags Toilet paper

For more information regarding Environmental Protection Agency list of designate products go to http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm

7. Other Considerations

The cleaning will be performed inside of business hours. The Forest Service will coordinate date and times with contractor upon contract award. Consequently, the contractor shall provide the Contracting Officer with a list of names and telephone numbers of all the Contractor's employees who will be working on this contract. The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be submitted within twenty-four (24) hours of such change.

Smoking will not be permitted in the building at any time by the Contractor or his/her employees. The office is a government facility and has been declared a smoke free facility.

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 10

8. Building Security

The contractor shall keep the office secured at all times while services are being performed. When the contractor unlocks any interior or exterior doors and windows for cleaning, the doors & windows shall be re-locked upon departure. The Contractor shall receive instructions prior to the beginning of the contract period and shall adhere to security procedures at all times.

If for any reason the contractor is unable to fulfill the obligations, the COR must be notified. A list of telephone numbers will be provided to the contractor for emergency contacts.

9. Inspection/Government’s Quality Assurance Surveillance Plan (QASP)

The Government will visually inspect the Contractor’s performance on a random basis shortly after the scheduled cleaning or after receipt of complaint to ensure compliance with contract guidelines. The COR will record inspection observations, deficiencies will be documented with a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor to review the inspection report and ensure that the Contractor understands the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day or another timeframe as determined by the COR. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is logged as a deficiency. Deductions from payment may result from deficient services.

10. Contractor Quality Control Program

The Contractor shall establish a complete, written Quality Control Program to ensure the requirements of the contract are provided as specified in the guidelines. The Contractor’s Quality Control Program is incorporated into this contract as accepted by the Government. The Program need not be elaborate, but shall address in writing at least the following information:

1. A checklist or plan for inspection of the building that addresses all contract performance areas.

2. A system to record inspection results and corrective actions and to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility as applicable.

11. Contractor Emergency Plan (CEP)

The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the on-site supervisors, shall be thoroughly familiar with the government's OEP and shall be trained by the contractor to fully understand their responsibilities.

12. Performance Objectives and Standards

The Contractor shall ensure that the office present an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The definition of clean is for all areas, objects, and surfaces to be free of dirt, water streaks, gum, grease, tar, or any other extraneous matter in order to

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 11 present an overall appearance of cleanliness. Performance will be based on the Contractor’s success in meeting the performance and quality standards, not the method of performance. The contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance Objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

SOW Paragraph Performance Objectives Performance Threshold

5a, b, c – Weekly Cleaning Basic Cleaning:

Maintain Floors - All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

Remove Trash - all trash containers shall be emptied and returned to their initial location. Boxes, cans, paper placed near a trash receptacle and marked “TRASH” shall be removed.

Plastic trash receptacle liners shall be replaced if soiled with food/liquid. If liner is not soiled, empty can and leave liner in place. The trash shall be deposited in the nearest outside rash collection container. Trash container shall be left clean, free of foreign matter, and free of odors.

Clean Drinking Fountain - Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of

Random sampling and inspection reports by COR. Not to exceed 5 valid complaints per month or unsatisfactory.

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 12 fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale and other obvious soil.

Vacuum Carpets/Mats - Vacuum carpeted areas, including area and throw rugs. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative.

Vacuum and clean interior and exterior floor mats (if applicable). After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

Clean Carpets - Spot clean carpets where needed. Spots must be removed immediately. Any spots/stains that cannot be removed shall be brought to the attention of the government representative.

Clean Interior Glass/Mirrors - Clean all interior glass, (around reception area and between offices) mirrors, etc.

After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

General Spot Cleaning - Perform spot cleaning as needed on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable surfaces of all walls, partitions, woodwork, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots and other evidence of soil.

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 13

General Dusting - Clean and dust all surfaces; i.e. window sills, picture frames, baseboards, woodwork, walls, tops of partitions, ledge moldings, and door sashes. Dust and polish furniture including tops of bookcases, file cabinets, etc. DO NOT disturb tops of desks. Employee will be responsible for dusting his or her own desk.

Basic Entrance Cleaning:

Sweep Front, Side, Back Walks - After sweeping walks, the surface shall be free from litter, dirt, dust and debris.

Sweep Entrance Stoops & Porches - After sweeping stoops and porches, the surface shall be free from litter, dirt, dust and debris.

Clean Doors & Windows - Clean the interior of doors and windows at entrances and spot clean the exterior surfaces and glass as needed. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

Restrooms:

Clean & Disinfect - Completely clean and disinfect all surfaces of sinks, toilet bowls, shelving, dispensers, plumbing fixtures, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors.

Sweep & Mop Floor - After sweeping and mopping, the entire floor surface shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water.

Moveable items shall be tilted or moved to sweep and damp mop underneath.

George Washington & Jefferson National Forests

COMMERCIAL SERVICE Page 14

Floors shall be scrubbed as necessary to maintain sanitary conditions and a clean, uniform appearance.

Clean Mirrors - All mirrors shall be cleaned and free of spots or streaks.

Stock Restroom Supplies - Contractor shall ensure that all towel, soap and toilet paper dispensers are serviced and full for all restrooms.

Forest Service will provide supplies for restrooms.

Descale Toilet Bowls & Urinals - Descaling shall be performed as often as needed to keep areas free of scale and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum and rust stains.

5d – Periodic Cleaning:

Clean twice/year

Clean Interior & Exterior Windows

Ground Level: Clean interior and exterior glass surfaces on windows.

After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, venetian blinds and glass. The ground level has a total of 6 windows in the following sizes:

two (2) measure 11 ½’ x 8’, three (3) measure 7 ½’ x 7 ½’ and one (1) measures 4’ x 7 ½

2nd Floor: Only the interior glass surfaces of windows on the 2nd floor need to be cleaned. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, venetian blinds and interior glass.

The 2nd floor has 7 windows in the following sizes: one (1) measure 5 ½’ x 5 ½’, three (3) measure 7 ½’ x 5 ½’, one

(1) measures 3’ x 5 ½’ and two (2) measure 3 ½’ x 5 ½’.

Not to exceed 5 complaints per contract period of performance for that year or unsatisfactory.

COMMERCIAL SERVICE Page 15

5e. Periodic Cleaning:

Clean once/year

Scrub, Buff & Wax VCT Tile Floors

Scrub, buff and wax floors with a non-skid wax as necessary to maintain a uniform gloss appearance. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up and other stains and discoloration. Estimated 1,325 sq. ft. of tile.

Not to exceed 5 complaints per contract period of performance for that year or unsatisfactory

13) Invoicing and Payment

Payment will be made by Electronic Funds Transfer (EFT) to the bank account designated in the Contractor’s SAM Entity at www.sam.gov. A SAM Entity of any status other than Active may delay payment processing. The Contractor shall submit an invoice monthly or at another frequency as agreed between the COR and the Contractor.

Use of the Invoice Processing Platform (IPP) at www.ipp.gov is required for all invoices under this contract.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Clinch Ranger District Office Location: 1700 Park Avenue, Norton VA 24273

Base Year: 01/01/2023 – 12/31/2023 Option Year 1: 01/01/2024 – 12/31/2024 Option Year 2: 01/01/2025 – 12/31/2025 Option Year 3: 01/01/2026 – 12/31/2026 Option Year 4: 01/01/2027 – 12/31/2027

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision)

Addenda to provision 52.212-1:

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date quotations are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provision located within this solicitation shall be completed and included with the quotation: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I.

COMMERCIAL SERVICE Page 16

2) OFFER DUE DATE AND SUBMITTAL INFORMATION:

Submit offer by email to margaret.patterson@usda.gov no later than 12:00 noon (EST) on 12/21/2022.

Please reference Solicitation No. 12443923Q0006 in the subject line of your email when submitting your offer. Only emailed offers submitted with the required information will be accepted.

It is the offerors responsibility to confirm receipt of their offer. The Government will not be responsible for any failure of transmission or receipt of the quotation, or any failure of the Offeror to verify receipt of the emailed quote. All quotations submitted after the deadline will be considered untimely and ineligible for award.

3) All quotations must be complete, self-sufficient and respond directly to the requirements of this solicitation. The Government will review quotations received to determine if they are responsive to the requirements. A responsive quotation is one that meets all the terms, conditions, and specifications in the solicitation. The Offeror must provide all documents listed and comply with all instructions in order to be considered “responsive” to this solicitation. Only responsive quotations will be evaluated for award.

4) Offerors shall ensure that the quotation reflects Offeror's name, address, and telephone number, CAGE code and DUNS number; the full address, phone, and facsimile numbers of the Offeror; points of contact (POCs) authorized to negotiate with the Government on the Offeror's behalf; the solicitation number; and a statement confirming the Offeror is willing to hold its prices firm for at least 90 days from the date specified for receipt of offers.

5) Contractor Remittance Address: All payments by the government to the contractor under this contract will be made in accordance with Electronic Funds Transfer (EFT) methods referenced in this solicitation. All required information must be in the System for Award Management (SAM) at https://www.acquisition.gov. To check on payments once a contract has been awarded, contact the Miscellaneous Payments Section of National Finance Center at 1-800-421-0323.

mailto:margaret.patterson@usda.gov http://www.acquisition.gov/

COMMERCIAL SERVICE Page 17

The following material will be submitted with your offer:

1. SF-1449, Solicitation/Contract/Order for

Commercial Item. Completed and Signed by Offeror. (Blocks17a, and 30a, 30b, and 30c).

(If amendments are issued acknowledge amendments.)

2. Price – Contractor Information and Schedule of Items.

Complete pages 1-4 Offeror is required to quote on unit prices and total cost for all items for base year plus ALL option years.

3. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. Representations and Certifications – Fill in the check boxes for provisions 52.204- 24, 52.212-3, of this solicitation and include a copy with your offer.

Complete pages 22-25(boxes highlighted)

NOTE: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://beta.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) though (u) of this provision.

4. Utilization of Bio-based Products: (Attachment 1)

Provide list addressing bio-based products to be used on this contract. If no bio-based products are being used, a non-applicable statement is required.

5. Quality Control Plan.

Offeror provides a complete Quality Control Plan that demonstrates an understanding and sound approach to meeting the contract requirements

6) Experience/Past Performance – (Attachment #2)

The Offeror shall submit the Experience/Past Performance Questionnaire of work experience of a similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation. Relevant experience is that obtained within the past 3 years providing or performing services of similar size and type of janitorial services. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to North American Industry Classification System (NAICS) code 561720 required by the RFQ.

COMMERCIAL SERVICE Page 18

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

1.0 Basis for Contract Award

The Government will review proposals received to determine if they are responsive to the requirements. A responsive proposal is one that meets all of the terms, conditions and specifications in the solicitation. The Offeror must provide all documents listed and comply with all proposal instructions in order for their proposal to be considered “responsive” to this solicitation. Only responsive proposals will be evaluated for award.

In accordance with the Lowest Price Technically Acceptable (LPTA) process, technical trade-offs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the Acceptable Offeror with the lowest Total Evaluated Price (TEP) whose proposal is evaluated as acceptable under both Factors I Technical and Factor II Past Performance, and which is deemed responsible in accordance with the Federal Acquisition Regulation (FAR). The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions.

The contract will be awarded to the Offeror who is deemed responsible in accordance with FAR, whose proposal conforms to the solicitation requirements (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation), and is judged, based on the evaluation factors to represent the best value to the Government, considering both cost and non-cost factor. The Government intends to make award on the basis of initial offer, without discussions, but reserves the right to conduct discussions, if determined necessary.

Each Offeror shall respond to the criteria listed below to be considered responsive.

COMMERCIAL SERVICE Page 19

2.0 Evaluation Criteria

Only those Offerors determined to be technically acceptable with an acceptable past performance rating, either initially or as a result of discussions, will be considered for award. An award will be made to the lowest priced Offeror with an Acceptable Factor I

– Technical and Acceptable Factor II – Experience/Past Performance rating.

The Government will evaluate the following factors:

a. Factor I – Technical

i. Quality Control Plan

ii. Biobased products utilized

b. Factor II –Experience/Past Performance

Subfactor 1 – Minimum 1 year experience

Subfactor 2 – Minimum 3 Recent and Relevant Projects performed in the last 3 years from the issuance date of solicitation

Subfactor 3 – Projects similar in size and scope of this solicitation.

c. Factor III - Price

Factor I – Technical – Quality Control Plan and Biobased products.

The Technical Acceptability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirement. The evaluation will focus on whether the offeror’s proposal meets or does not meet the Government’s requirements. Also, whether the offeror provides a complete, written Quality Control Program to ensure the requirements of the contract are provided as specified in the guidelines. The Technical Acceptability factor will receive one of the adjectival ratings defined below in Table 1. Sub-factors will not be rated separately, rather they will be evaluated together in order to derive an overall Technical Acceptability factor rating.

Offerors must receive an “Acceptable” rating for the Technical Acceptability factor in order to be considered for award.

Table 1 – Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable Offeror provides a complete Quality Control Plan and a quote that demonstrates an understanding and sound approach to meeting the contract requirements. The Offeror Quote clearly states the list of products that will be used.

Unacceptable Offeror does not provide a Quality Control Plan and does not demonstrate an understanding and sound approach to meeting the requirements. Quote does not clearly state the list of products that will be used.

COMMERCIAL SERVICE Page 20

Factor II – Experience/Past Performance.

Past performance will be evaluated on the basis of the following sub-factors of equal importance:

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the solicitation issuance date. Recent past performance is defined as not more than 3 years from the RFQ release date; relevant in terms of similar nature of work, size and complexity.

Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services being procured under this solicitation.

Assigning Rating. The Experience/Past Performance Factor will be assigned one of the ratings defined below.

Table 1 – Past Performance Evaluation Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

The evaluation team will perform a Factor II Past Performance evaluation on each offerors proposal.

The Government will use past performance information from Government databases such as the Contractor Performance Assessment Reporting System(CPARS) Database and the Federal Awardee Performance and Integrity Information System (FAPIIS), etc., which is available using the Offerors DUNS number submitted with 52.212-1 Instructions to Offerors. An offer will be determined to be acceptable under Factor II Past Performance in accordance with the following procedures:

1) The Government will use your past three (3) years performance in CPARS for that assessment.

2) For the Offeror to receive an acceptable Past Performance Ranking, their CPARS ratings must be equal to or greater than “Satisfactory” in at least half of all proposals evaluated.

3) If the Offeror does not have at least three (3) CPARS records, the Offeror will be required to provide three (3) but no more than five (5) recent and relevant, in magnitude and scope, Experience/Past Performance Questionnaire.

COMMERCIAL SERVICE Page 21

4. ) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that there is no meaningful past performance rating can be reasonably assigned; the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

Once all offerors are evaluated under both Factor I Technical and Factor II Experience/Past Performance, award will be made to the Offeror who has the lowest price with acceptable ratings in both Factor I - Technical and Factor II - Experience/Past Performance.

Factor III – Price

(1) Price evaluation will be performed on all quotes in accordance with 52.212-1 Instructions to Offerors. Proposals will be ranked from lowest to highest price based on the Total Evaluated Price (TEP). The TEP is the total of the base year and all option years including the option to extend IAW FAR 52.217-8.

(2) Reasonableness: Prices are reasonable in comparison to estimates, prior prices paid, and competition and can be supported by suitable estimating techniques. If a price is unreasonably low to realistically perform the work for the proposed price, the offer will be not considered in the competitive range and will not be considered for contract award.

(3) Total Evaluated Price: As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding total price for all options to the total price for the basic requirement. Thus, the offeror’s total price for the purpose of evaluation will include the base period, first option year, second option year, third option year and fourth option year. Offerors are not required to enter a price for the six month extension period.

(4) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

The Government reserves the right to not award this contract to a contractor whose price is unrealistic.

COMMERCIAL SERVICE Page 22

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

COMMERCIAL SERVICE Page 23

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

COMMERCIAL SERVICE Page 24

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the…